What to Buy for an Island Bike Tour

An island bike tour needs more than bikes and a planned route. Pack enough water, drinks and snacks for the full ride, then keep repair supplies, lights and route information ready at the start and rest area. This shopping list also covers the items people often arrange too late: spare inner tubes, power banks, reflective vests and equipment for serving food and coffee. Adjust quantities to the number of riders, the route length and the weather forecast.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 40
Bar stoolsqty 4
Bicycle racksqty 6

Tableware

Reusable cupsqty 80
Platesqty 50
Knivesqty 50
Forksqty 50
Spoonsqty 50
Serving plattersqty 8
Coffee potsqty 3

Kitchen

Cutting boardsqty 3
Chef’s knives and bread knivesqty 4
Pliersqty 4
Coolersqty 6
Thermos flasksqty 4
Water jugsqty 6

Equipment

Kettlesqty 2
Rechargeable walkie-talkiesqty 6
Power banksqty 4
Extension cordsqty 3
Power stripsqty 3

Sports equipment

Spare bicyclesqty 2
Bike pumpsqty 4
Bike repair kitsqty 3
Spare inner tubesqty 12
Bicycle lightsqty 20
Reflective vestsqty 12
Route mapsqty 60
Compassqty 3
Conesqty 20
Barrier tapeqty 4
Bike locksqty 8
First aid kitsqty 2
Thermal blanketsqty 6
Emergency blanketsqty 6

Decorations

Buntingqty 6
Welcome sign
Route signsqty 20

Lighting

LED lampsqty 8
String lightsqty 4

Cleaning

Waste binsqty 6
Cleaning bucketsqty 3
Washing-up bowlsqty 3

Catering

Groceries
- Still water - 60 bottles
- Sparkling water - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 4 liters
- Lemons - 12 pieces
- Ice cubes - 10 bags
- Whole wheat rolls - 60 pieces
- White bread rolls - 40 pieces
- Currant buns - 40 pieces
- Cheese slices - 2 kilos
- Back ham - 1.5 kilos
- Vegetarian cheese - 1 kilo
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Butter - 1 kilo
- Lettuce - 8 heads
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Apples - 60 pieces
- Bananas - 50 pieces
- Grapes - 6 kilos
- Muesli bars - 60 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Salted peanuts - 4 bags
- Herb butter - 6 tubs
- Pasta salad - 8 kilo
- Vegetarian pasta salad - 4 kilos
- Baguettes - 12 pieces
- Olive oil - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 3 bottles
- Sponges - 12 pieces
- Tea towels - 12 pieces
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Paper napkins - 6 packs
- Cling film - 2 rolls
- Aluminum foil - 2 rolls

Tips

Plan at least 1.5 to 2 litres of water per rider for a full-day tour, plus extra water for the rest area. Use water jugs and coolers so drinks stay available after the group leaves the start point.
Allow two to three snacks per rider for a ride lasting several hours, with extra portions for delays. Bring serving platters, reusable cups, plates and suitable cutlery so food can be handed out quickly.
Prepare one repair kit and one pump for every 10 to 15 bikes, and carry at least one spare inner tube for every 10 riders. Check the tube sizes before shopping; a roadside repair is not useful if the parts do not fit.
Give every rider a printed route map and keep spare copies at the start and rest area. Bring bicycle lights and reflective vests for anyone returning late or riding in poor visibility, even if the forecast looks clear.
Charge walkie-talkies and power banks the evening before, then pack extension cords and power strips if the start table needs electricity. Buy or bring enough coffee, tea and hot-water capacity for the number of people expected at registration and the rest stop.

Frequently asked questions

How much water do I need for an island bike tour?: Plan 1.5 to 2 litres per rider for a full-day tour, then add extra water for food preparation and the rest area. Increase the amount in hot weather or on a route with few refill points.
How many snacks should I buy for a bike tour?: Buy two to three snacks per rider for a ride of several hours, plus about 10% extra for late arrivals and unexpected delays. Choose food that can be eaten without plates or complicated preparation during a rest stop.
How many spare inner tubes do I need for a group bike ride?: Pack at least one spare inner tube for every 10 riders, with extra tubes if the route is remote or the group is large. Match the tube sizes to the bikes before the tour and keep them with the repair kits.
When should I prepare the bike tour supplies?: Check bikes, pumps, repair kits, lights and route maps at least 2 days before the tour. Chill drinks, charge walkie-talkies and power banks, and prepare snacks on the evening before departure.

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