Indoor wedding shopping list

An indoor wedding needs more than dinner plates and flowers. You’ll need separate tableware for the meal, dessert, coffee and drinks, plus practical items for the ceremony, buffet and guest arrival. Use your confirmed guest count to calculate place settings, then add roughly 5–10% extra for breakage, spills and unexpected guests. Buy non-perishable items early and leave fresh groceries, ice and other short-life items until the final 24–48 hours.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Round tablesqty 8
Buffet tablesqty 4
Chairsqty 90
Cocktail tablesqty 4
Ceremony chairsqty 90
Coat racksqty 2
Stoolsqty 6
Table tablesqty 2

Tableware

Dinner platesqty 100
Dessert platesqty 100
Coffee cupsqty 90
Water glassesqty 100
Wine glassesqty 100
Champagne glassesqty 90
Coffee spoonsqty 90
Dinner knivesqty 100
Dinner forksqty 100
Dessert forksqty 100
Serving spoonsqty 20
Serving plattersqty 16
Serving plattersqty 12
Water carafesqty 12
Ice spoonsqty 4

Decorations

Table runnersqty 8
Cloth napkinsqty 100
Table numbersqty 8
Name badgesqty 90
Menusqty 90
Flower arrangementsqty 10
Candlesqty 40
Candlesticksqty 20
LED string lightsqty 6
Balloonsqty 100
Balloon ribbonqty 2
Backdrop cloth
Ring pillow
Guest book
Card box
Photo framesqty 12
Welcome sign
Pensqty 10

Equipment

Speakersqty 2
Microphonesqty 2
Microphone standsqty 2
Mixer
Music laptop
Extension cordsqty 6
Power stripsqty 6
Charging stationsqty 2
Coolersqty 4
Food warmersqty 6
Coffee machinesqty 2
Kettlesqty 2

Kitchen

Cutting boardsqty 6
Chef's knivesqty 6
Mixing bowlsqty 6
Measuring cupsqty 3
Serving tongsqty 12
Cake knife
Cake spatula
Cake stand
Bottle openersqty 4
Wine openersqty 4

Cleaning

Waste binsqty 6
Bucketsqty 3
Mopsqty 3
Broom setsqty 2
Cleaning glovesqty 6
Microfiber clothsqty 12
Toilet brushesqty 2

Catering

Groceries
- Chicken breast - 8 kilogram
- Salmon fillet - 6 kilograms
- Vegetarian burgers - 20 pieces
- Ground beef - 5 kilogram
- Potatoes - 12 kilogram
- Rice - 5 kilograms
- Pasta - 4 kilograms
- Mixed lettuce - 6 kilograms
- Cucumbers - 10 pieces
- Cherry tomatoes - 4 kilograms
- Peppers - 3 kilograms
- Red onions - 2 kilograms
- Carrots - 3 kilogram
- Broccoli - 4 kilograms
- Green beans - 4 kilograms
- Mushrooms - 3 kilogram
- Avocados - 20 pieces
- Lemons - 20 pieces
- Limes - 20 pieces
- Garlic - 10 bulbs
- Fresh basil - 10 bunches
- Fresh parsley - 10 bunches
- Rosemary - 6 bunches
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Italian herbs - 250 grams
- Curry powder - 250 grams
- Olive oil - 3 liters
- Sunflower oil - 2 liters
- Butter - 2 kilograms
- Mayonnaise - 3 liters
- Ketchup - 2 liters
- Mustard - 1 liter
- Garlic sauce - 2 liters
- Barbecue sauce - 2 liters
- Pesto sauce - 1 liter
- Pasta sauce - 4 liters
- Soy sauce - 1 liter
- Balsamic vinegar - 1 liter
- Apple cider vinegar - 1 liter
- Baguettes - 20 pieces
- Mini rolls - 120 pieces
- Whole grain bread - 8 loaves
- Butter - 1 kilogram
- Herb butter - 2 kilograms
- Mild cheese - 3 kilograms
- Brie - 2 kilograms
- Goat cheese - 1 kilogram
- Hummus - 2 kilograms
- Olives - 2 kilograms
- Grapes - 4 kilograms
- Strawberries - 4 kilogram
- Apples - 30 pieces
- Melons - 4 pieces
- Mixed nuts - 2 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted breadsticks - 6 bags
- Spiced nuts - 4 kilograms
- Mini spring rolls - 150 pieces
- Bitterballen - 200 pieces
- Mini quiches - 100 pieces
- Wedding cake - 90 portions
- Whipped cream - 3 liters
- Vanilla ice cream - 8 liters
- Chocolate sauce - 2 liters
- Coffee beans - 2 kilograms
- Tea bags - 150 pieces
- Black tea - 3 boxes
- Herbal tea - 3 boxes
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 6 liters
- Mineral water - 60 liters
- Sparkling water - 30 liters
- Cola - 20 Liters
- Coke Zero - 20 liters
- Orange Soda - 12 liter
- Tonic - 12 liters
- Ginger beer - 12 liters
- Apple juice - 10 liters
- Orange juice - 15 liters
- Alcohol-free beer - 48 bottles
- Pilsner - 120 bottles
- White wine - 18 bottles
- Red wine - 18 bottles
- Rosé - 12 bottles
- Prosecco - 15 bottles
- Alcohol-free bubbly - 6 bottles
- Coffee filters - 150 pieces
- Ice cubes - 20 kilograms
- Cocktail sticks - 300 pieces
- Paper straws - 150 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Napkins - 300 pieces
- Trash bags - 60 pieces
- Dishwasher tablets - 50 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Toilet paper - 48 rolls
- Toilet cleaner - 3 bottles
- Hand soap - 6 bottles

Tips

Plan one complete place setting per guest: dinner plate, dinner fork, dinner knife, water glass, wine glass, cloth napkin and menu. Add 5–10% extra tableware, especially glasses and cutlery.
Count drinkware by serving moment rather than by guest alone. For a seated reception, allow at least 2 water glasses and 2–3 wine or champagne glasses per guest, depending on whether glasses are cleared and reused.
Do not leave ceremony and arrival items until the wedding week. Arrange ceremony chairs, coat racks, stools or cocktail tables at least 2–4 weeks before the event, and confirm the layout with the venue.
Prepare buffet service separately from guest place settings. For each buffet area, provide serving spoons and platters, and allow at least one water carafe per table of 8–10 guests.
Keep fresh groceries, ice and any items that need refrigeration for the last 24–48 hours. Check menus, dietary requirements and the final guest count before placing that order.

Frequently asked questions

How many plates and glasses do I need for an indoor wedding?: Start with one dinner plate, dessert plate, coffee cup, water glass, wine glass and champagne glass per guest. Add 5–10% extra, so a wedding for 100 guests needs at least 105–110 of each frequently used item unless the venue washes and reuses them during the reception.
How much wedding tableware should I rent for 100 guests?: For 100 guests, plan 105–110 dinner plates, dessert plates, forks, knives, coffee cups and water glasses. For wine, champagne and coffee service, confirm whether items are reused; otherwise, allow 2–3 glasses per guest and one coffee spoon per cup.
When should I buy the indoor wedding supplies?: Buy non-perishable tableware, table runners, napkins, table numbers, name badges and candles 2–4 weeks before the wedding. Order fresh groceries, ice and other perishable items 24–48 hours before serving.
How many chairs and tables do I need for an indoor wedding?: Use the confirmed guest count and your floor plan to determine seating, rather than estimating from the room size. As a starting point, plan one chair per guest plus 5% spare chairs, and confirm the number and size of round tables, buffet tables and cocktail tables with the venue at least 2 weeks ahead.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.