What you need for an inclusive walking tour
An inclusive walking tour needs more than snacks and a route map. Plan supplies for the reception, rest stops and the walk itself, including seating, accessible route markers, drinks, shade and basic communication equipment. Use the expected group size to calculate food, cups and seating, then add a small buffer for volunteers and late arrivals. Check power, weather protection and accessible toilet arrangements before shopping, because these are easy to leave until the last day.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 2
- Tablesqty 6
- Chairsqty 70
- Bar stoolsqty 4
- Rest benchesqty 4
Tableware
- Reusable cupsqty 100
- Platesqty 80
- Bowlsqty 30
- Cutlery setsqty 80
- Serving plattersqty 12
- Coffee cupsqty 50
Kitchen
- Kettlesqty 2
- Coffee machinesqty 2
- Pitchersqty 6
- Coolersqty 4
- Cutting boardsqty 4
- Kitchen knivesqty 4
- Serving spoonsqty 8
Equipment
- Megaphonesqty 2
- Power banksqty 4
Sports equipment
- Route signsqty 25
- Conesqty 20
- Walking sticksqty 10
- Reflective vestsqty 12
- Umbrellasqty 8
Lighting
- LED lanternsqty 8
- Extension cordsqty 4
Decorations
- Tableclothsqty 6
- Buntingqty 6
- Arrow stickersqty 40
- Name stickersqty 80
Catering
- First aid kit
- Route mapsqty 80
- Clipboardsqty 6
- Pensqty 20
- Groceries
- Spa Blauw - 120 bottles
- Sparkling mineral water - 24 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Non-alcoholic beer - 24 bottles
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Tea - 3 boxes
- Sugar - 2 packs
- Mints - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 4 liters
- Lemons - 10 pieces
- Sandwiches - 80 pieces
- Wholemeal bread - 6 loaves
- White rolls - 4 bags
- Young cheese - 2 kilos
- Hummus - 8 tubs
- Chicken breast slices - 1.5 kilos
- Vegetarian spread - 8 tubs
- Halal chicken breast - 1 kilo
- Cucumbers - 8 pieces
- Tomatoes - 2 kilos
- Lettuce - 6 heads
- Bell peppers - 10 pieces
- Apples - 80 pieces
- Bananas - 60 pieces
- Grapes - 5 kilos
- Mandarins - 60 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Salted crackers - 6 packs
- Gluten-free crackers - 3 packs
- Nut-free muesli bars - 80 pieces
- Gluten-free sandwiches - 12 pieces
- Vegan sandwiches - 12 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Ice cubes - 10 bags
- Napkins - 300 pieces
- Paper towels - 6 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer gel - 6 bottles
- Trash bags - 50 pieces
- Cleaning wipes - 4 packs
- All-purpose cleaner - 2 bottles
- Dish soap - 2 bottles
- Sponges - 8 pieces
Cleaning
- Waste binsqty 6
- Hand broomsqty 2
- Dustpan and brushqty 2
Tips
- Count one reusable cup, plate and cutlery set per participant, then add 10% for volunteers, replacements and unexpected guests. Bring extra bowls and serving platters if food is offered at more than one stop.
- Provide at least one rest seat for every 4–6 walkers at each planned rest area. Include rest benches as well as chairs, and leave clear space beside them for mobility aids.
- For a two-hour walk, plan roughly 1–2 drinks per person, plus extra water for guides and volunteers. Use pitchers and coolers at rest stops so participants do not need to return to the starting location.
- Prepare route signs and arrow stickers for every turn, entrance and rest stop, with one spare sign for each important direction. Pack cones and reflective vests so volunteers can mark crossings and remain visible.
- Bring one power bank per guide or group leader and test megaphones, kettles, coffee machines, LED lanterns and extension cords before the event. Keep umbrellas available for sudden rain and check that cables cannot obstruct the accessible route.
Frequently asked questions
- What should I buy for an inclusive walking tour?
- Plan food and drinks for every participant, plus 10% extra for volunteers and late arrivals. You will also need serving items, rest seating, route signs, cones, reflective vests, umbrellas and communication equipment.
- How many drinks do I need for a walking tour?
- For a two-hour tour, allow 1–2 drinks per person and add extra water for guides and volunteers. Keep drinks in coolers or pitchers at the starting point and confirmed rest stops.
- How many chairs and benches are needed for an accessible walking tour?
- Provide at least one seat for every 4–6 walkers at each rest stop. Leave clear space beside the seating for wheelchairs, walking sticks and other mobility aids.
- When should I prepare the shopping for a walking tour?
- Complete the main shopping at least 2–3 days before the tour. Chill drinks and check all signs, power banks, lighting and accessibility supplies the day before.
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