What to buy for an ice skating competition

Use this shopping list to prepare the practical side of an ice skating competition without last-minute gaps. Plan equipment for the start area, judges, timekeepers, participants and spectators, plus refreshments and serving supplies. Buy or pack spares for items that can stop a race, such as batteries, power banks, shoelaces and skate guards. Check quantities against your participant count, number of heats and volunteer team before shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
Judges' table
Coat racksqty 2
Waste binsqty 6

Equipment

Stopwatchesqty 6
Megaphone
Speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Power banksqty 4

Sports equipment

Conesqty 20
Marker discsqty 20
Starter pistol
Start flagsqty 4
Round signsqty 4
Bib numbersqty 80
Safety vestsqty 12
Spare shoelacesqty 20
Ice skate guardsqty 20
Game clocksqty 2

Tableware

Reusable cupsqty 150
Platesqty 100
Cutlery setsqty 100
Coffee cupsqty 60
Thermos flasksqty 6
Pitcherqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Cutting boardsqty 3
Bread knivesqty 3
Serving tongsqty 6
Small bowlsqty 12
Thermometerqty 2

Decorations

Buntingqty 6
Balloonsqty 100
Tableclothsqty 8
Trophiesqty 12
Medalsqty 40
Stage blocksqty 3

Lighting

LED string lightsqty 4
Battery lanternsqty 6

Cleaning

Mopsqty 3
Bucketsqty 3
Hand broomsqty 3
Dustpan and brushqty 3
Cleaning glovesqty 8

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Cocoa powder - 1 pack
- Coffee biscuits - 6 packs
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Popcorn - 4 bags
- Muesli bars - 80 pieces
- Bananas - 6 kilograms
- Apples - 6 kilogram
- Mandarins - 4 kilogram
- Grapes - 4 kilograms
- Mini rolls - 120 pieces
- Young cheese - 2 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 1,5 kilogram
- Hummus - 1 kilogram
- Cucumbers - 6 pieces
- Cherry tomatoes - 2 kilograms
- Herb cheese - 1 kilogram
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Vegetarian wraps - 40 pieces
- Nut-free snack bars - 40 pieces
- Diet-friendly sandwiches - 20 pieces
- Paper napkins - 500 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 4 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Sponges - 2 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Freezer bags - 2 boxes

Tips

Prepare one bib number for every registered participant, then add at least 5–10% spare numbers for late changes, damaged prints or replacements. Keep the numbers sorted by starter group.
Allow one stopwatch per timekeeper, plus at least 2 spare batteries or a backup power bank for each timing station. Test every stopwatch before the first briefing.
Set out cones, marker discs and round signs before officials arrive. For a small track, prepare enough markers for every corner and keep 10–20% extra in case one is moved or damaged.
Provide one safety vest for each marshal or track-side volunteer, with at least 2 spare vests. Pack spare shoelaces and ice skate guards where participants can reach them before warm-up.
For refreshments, plan 2 reusable cups per person for a half-day event, plus 1 plate and 1 cutlery set per serving. Prepare at least 1 thermos flask per hot-drink station and check that the venue has enough sockets for coffee machines and kettles.

Frequently asked questions

What equipment do I need for an ice skating competition?: You need timing equipment, start signals, track markers, bib numbers, safety vests and communication equipment. Prepare one stopwatch per timekeeper, one bib number per participant and at least 10% spare markers and bibs.
How many bib numbers should I buy for an ice skating competition?: Buy one bib number for every confirmed participant and add 5–10% spares. For 60 skaters, prepare at least 63–66 bib numbers so replacements and late changes do not disrupt registration.
How many cups and plates do I need for the competition?: For a half-day event, plan 2 reusable cups per attendee, plus 1 plate and 1 cutlery set per person who will eat. Add 10% extra if spectators can arrive without registering.
When should I shop for an ice skating competition?: Complete the main shopping at least 3–5 days before the competition. Check prizes, bib numbers, batteries, cables and refreshments again the day before, when replacements are still possible.

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