How to organize a Keez tournament from start to finish

A Keez tournament runs smoothly when the format, player numbers and table layout are decided before invitations go out. Set the date and location first, then choose how many rounds you will play and how scores determine the winner. Registration should include dietary requirements, because snacks, drinks and buffet service need planning too. On the day, leave time for registration, a short rules briefing and checking scores after every round.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Confirm date and location
2
Set the tournament format
2 people
3
Send invitations
4
Process registrations
5
Collect dietary requirements
6
Assign participants
2 people
7
Print the rules and schedule
8
Collect prizes and trophies
9
Do the shopping
2 people
10
Check game materials
2 people
11
Chill drinks
12
Prepare snacks
3 people
13
Set up tables and chairs
3 people
14
Number game tables
2 people
15
Prepare score sheets
16
Set up the buffet and drinks table
2 people
17
Hang up decorations
2 people
18
Set Up Registration

Event

19
Welcome participants
3 people
20
Register participants
2 people
21
Explain the tournament rules
22
Supervise the first round
3 people
23
Check scores
2 people
24
Serve snacks and drinks
3 people
25
Supervise the second round
3 people
26
Refill drinks
2 people
27
Serve dinner
4 people
28
Guide the final round
3 people
29
Check final scores
2 people
30
Handle prize ceremony
2 people
31
Farewell and lost & found
2 people

Aftercare

32
Clear tables and chairs
4 people
33
Clean tableware and game equipment
3 people
34
Collect and take away waste
2 people
35
Clean the room
3 people
36
Return materials

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 48
Buffet tableqty 2
Coat rack

Game materials

Keez boardsqty 12
Keez setsqty 12
Spare cardsqty 4
Spare conesqty 24
Diceqty 16
Card shufflersqty 12
Scoreboardqty 2
Kitchen timersqty 6
Pensqty 30

Tableware

Glassesqty 60
Coffee cupsqty 40
Platesqty 60
Cutlery setsqty 60
Serving traysqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Thermos flasksqty 4
Soup potsqty 2
Serving spoonsqty 4

Decorations

Tableclothsqty 8
Balloonsqty 40
Buntingqty 6
Table number cardsqty 12
Prizesqty 3

Lighting

LED lampsqty 6

Equipment

Bluetooth speaker
Microphone
Extension cordsqty 3
Power stripsqty 3

Cleaning

Trash binsqty 4

Catering

Groceries

Tips

Choose the tournament format before sending invitations. Decide the number of rounds, team assignments and how ties are resolved, then print the rules and schedule so every table follows the same plan.
Plan the tables around the format, not just the room. Number each game table, leave clear space for chairs and coats, and prepare one score sheet and enough pens for every active table plus spares.
Check every Keez set at least one day ahead. Count the boards, cards, cones and dice, and keep spare cards, cones and dice at the registration table rather than discovering a shortage during round one.
Finish food and drink preparation before players arrive. Chill drinks in advance, set out glasses and plates, and keep hot drinks in thermos flasks or use the coffee machines and kettles without interrupting the first round.
Schedule registration for 15–20 minutes before play starts. Welcome participants, confirm late changes, hand out assignments and explain the scoring before supervising the first round closely; early score errors are harder to correct later.

Frequently asked questions

How many players do you need for a Keez tournament?: Plan the player count around your available Keez boards and tables rather than inviting first and solving the layout later. Confirm final registrations at least 3 days before the tournament so you can assign participants and prepare the correct number of score sheets.
How early should guests arrive for a Keez tournament?: Ask players to arrive 15–20 minutes before the first round. Use that time to register them, confirm team assignments and explain the rules without cutting into playing time.
How long does a Keez tournament take?: Allow about 45–60 minutes per round, plus 15–20 minutes for registration and a short break between rounds. For two rounds, reserve roughly 2 to 2.5 hours, depending on the format and how quickly scores are checked.
What should you prepare the day before a Keez tournament?: Prepare the rules, schedule, score sheets, table numbers and prizes at least one day ahead. Also check the Keez boards and sets, chill drinks when possible, and confirm dietary requirements before buying snacks.

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