How to organise an STI Testing Day

An STI Testing Day needs a clear flow from registration to private testing and follow-up. Start by confirming the location, date, target group and exact tests offered, then check the medical protocol before inviting anyone. Registration, appointment times and privacy procedures should be ready before materials are ordered. On the day, separate the welcome desk, waiting area and test rooms so visitors can move through the process without being overheard or delayed.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Confirm location and date
2
Define the test offering and target group
2 people
3
Check medical protocol
2 people
4
Assign test staff
5
Record privacy procedure
2 people
6
Create registration form
7
Write test information
2 people
8
Send invitations
2 people
9
Process registrations
2 people
10
Schedule test appointments
2 people
11
Collect dietary requirements
12
Prepare signage
13
Order Test Materials
2 people
14
Order groceries
15
Check the registration list
2 people
16
Check test materials
2 people
17
Pick up groceries
2 people
18
Clean rooms
2 people
19
Set up the registration desk
2 people
20
Set up test rooms
4 people
21
Set up the waiting area
2 people
22
Install privacy screens
2 people
23
Prepare test kits by room
3 people

Event

24
Staff the registration desk
2 people
25
Welcome visitors
2 people
26
Check identity and details
2 people
27
Administer tests
5 people
28
Give prevention information
2 people
29
Label samples correctly
3 people
30
Store samples safely
2 people
31
Keep the waiting area clean
32
Refill drinks
33
Empty trash bins
34
Register last visitors
2 people

Aftercare

35
Lock test rooms
3 people
36
Safely package medical waste
2 people
37
Keep samples refrigerated
2 people
38
Inventory Test Materials
2 people
39
Wash dishes
2 people
40
Clean rooms
3 people
41
Clear tables and chairs
3 people
42
Dispose of waste
2 people
43
Return test materials
44
Hand over samples to the laboratory
2 people
45
Send results securely
2 people
46
Inform about follow-up appointments
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 12
Chairsqty 35
Partitionsqty 6
Coat racksqty 2

Equipment

Laptopsqty 4
Tabletsqty 4
Label printer
Coolersqty 3
Thermometersqty 3
Extension cordsqty 4
Power stripsqty 6

Lighting

Desk lampsqty 6

Tableware

Glassesqty 50
Mugsqty 30
Platesqty 30
Cutlery setsqty 30

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 2

Medical

STI Test Kitsqty 80
Urine potsqty 80
Blood collection tubesqty 80
Throat and vaginal swabsqty 160
Disposable glovesqty 400
Face masksqty 100
Disinfecting wipesqty 300
Alcohol gelqty 6
Bandagesqty 2
Sharp Waste Containersqty 6
Biohazard waste bagsqty 100

Office

Registration foldersqty 6
Clipboardsqty 10
Pensqty 30
Name stickersqty 100
Printer
Paper test formsqty 100
Envelopesqty 100
Labelsqty 200

Decorations

Information boardsqty 8
Directional signsqty 10

Cleaning

Waste binsqty 8
Bucketsqty 3
Mopsqty 3
Dustpan and brushqty 2

Catering

Groceries

Tips

Set the testing scope before opening registration. List which tests are available, who can use the service and what information visitors need to provide, then have the medical protocol checked before invitations go out.
Build the appointment schedule around room capacity and staff availability. Leave a few minutes between appointments for cleaning, changing gloves and preparing the next test kit rather than booking people back-to-back.
Treat privacy as a practical layout problem. Use partitions or separate rooms, keep the registration list on a password-protected laptop or tablet, and avoid calling visitors by name where others can hear.
Prepare one labelled kit for each room before doors open. Include the relevant STI test kits, urine pots, blood collection tubes, swabs, gloves, disinfecting wipes, alcohol gel, bandages and a sharp waste container.
Do a final materials and room check on the morning of the event. Test laptops, tablets, label printers, thermometers and power connections, and make sure the registration desk, waiting area and test rooms are clearly signed before welcoming visitors.

Frequently asked questions

How far in advance should I organise an STI Testing Day?: Start planning at least 4 to 6 weeks beforehand. Confirm the location, date, medical protocol and testing staff first, then allow time for registration, appointment scheduling and ordering test materials.
How many staff do I need for an STI Testing Day?: Plan for at least one person at registration and one trained tester for each active test room. Add another staff member if more than one visitor may be waiting at a time or if the event includes several test types.
How should I protect privacy during STI testing?: Use separate registration, waiting and testing areas, with partitions or closed rooms for testing. Record the privacy procedure before registration opens and restrict the registration list to authorised staff on password-protected devices.
What should I prepare the day before an STI Testing Day?: Check the registration list, appointment schedule and all test materials the day before. Prepare labelled kits by room, confirm staff arrival times, clean the rooms and set up signage so the morning is limited to a final safety and equipment check.

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