How to organise an emoji quiz from start to finish

An emoji quiz is easy to enjoy but takes more preparation than simply putting pictures on a screen. Start by fixing the date, venue and running order, then build themed questions, check every answer and test the presentation before guests arrive. Allow time for registrations, dietary requirements and team assignments. On the day, set up the projector, sound, answer sheets, snacks and drinks before welcoming people and registering their teams.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Reserve venue
2
Set the date and program
2 people
3
Send invitations
2 people
4
Process registrations
5
Collect dietary requirements
6
Choose quiz themes
2 people
7
Create emoji quiz questions
2 people
8
Check answers and scores
2 people
9
Compile the quiz presentation
10
Test the quiz presentation
2 people
11
Assign teams
12
Send reminder
13
Do the shopping
2 people
14
Buy snacks and fruit
2 people
15
Chill drinks
2 people
16
Sort quiz materials
2 people

Event

17
Open venue
2 people
18
Set up tables and chairs
4 people
19
Connect quiz equipment
2 people
20
Test presentation and sound
2 people
21
Hang decorations
3 people
22
Lay out answer sheets
2 people
23
Prepare snacks and drinks
3 people
24
Welcome guests
3 people
25
Register teams
2 people
26
Serve coffee and tea
2 people
27
Explain quiz rules
28
Present the quiz round
29
Collect answer sheets
2 people
30
Check answers and scores
3 people
31
Refill snacks
2 people
32
Refill drinks
2 people
33
Announce the winners
34
Present prizes
2 people
35
See off guests
2 people

Aftercare

36
Wash dishes
3 people
37
Collect waste
2 people
38
Disconnect equipment
2 people
39
Clean the venue
4 people
40
Put furniture back
4 people
41
Clear away materials
2 people
42
Return rental items
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 50
Coat racksqty 2

Tableware

Drinking glassesqty 60
Coffee cupsqty 40
Platesqty 60
Cutlery setsqty 60
Serving traysqty 6
Small bowlsqty 12

Equipment

Projector
Projection screen
Laptop
HDMI cablesqty 2
Speakersqty 2
Microphonesqty 2
Extension cordsqty 4
Power stripsqty 3

Kitchen

Coffee machinesqty 2
Water jugsqty 4
Coolersqty 3

Stationery

Answer sheetsqty 60
Score sheetsqty 10
Ballpoint pensqty 60
Whiteboard markersqty 6
Name stickersqty 60

Decorations

Emoji postersqty 12
Table signsqty 8
Emoji balloonsqty 40

Lighting

String lightsqty 4

Cleaning

Waste binsqty 4

Catering

Groceries

Tips

Choose the quiz themes before writing questions, then create enough rounds to fill the planned programme. Aim for 8–10 questions per round so teams have time to discuss their answers.
Check every emoji clue and answer with a second person at least 3–5 days before the quiz. Small differences in interpretation can cause arguments, especially when several answers seem plausible.
Test the laptop, projector, HDMI connection and speakers at the venue on the day, not only at home. Keep extension cords and power strips accessible so equipment can be moved without unplugging everything.
Assign teams before the quiz starts when possible, and prepare table signs, name stickers, answer sheets and pens together. This keeps registration to a few minutes instead of delaying the first round.
Finish shopping and chill the drinks at least 4 hours before guests arrive. Set out snacks, fruit, glasses and water before the welcome so the host is not serving food while explaining the rules.

Frequently asked questions

How long does it take to organise an emoji quiz?: Allow 2–3 weeks for a quiz with invitations and registrations. Reserve the venue and set the date first, then finish the questions and presentation at least 3–5 days before the event.
How many questions should an emoji quiz have?: Plan around 8–10 questions per round and allow 10–15 minutes for teams to answer and review them. A 60–90 minute quiz usually needs about 30–50 questions, depending on the number of rounds.
When should I test the emoji quiz presentation?: Test the complete presentation at least 3 days before the quiz, then test it again at the venue on the event day. Check image visibility, answer slides, sound, cables and the projector before guests arrive.
How early should I set up an emoji quiz venue?: Open the venue 90–120 minutes before the first guests arrive. Set up tables and chairs first, then connect and test the quiz equipment, lay out answer sheets and prepare the snacks and drinks.

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Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.