How to organise an anniversary korfball tournament

An anniversary korfball tournament needs more than a fixture list. Start by securing the date, venue, changing rooms and referees, then build the schedule around the available courts and playing time. Open registration early enough to confirm teams, dietary requirements and volunteer roles before ordering catering or printing paperwork. On the day, a registration desk, visible team assignments, working scoreboards, spare pumps and a first-aid contact keep the tournament moving when small problems appear.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Set tournament date
2 people
2
Reserve the sports venue
3
Reserve changing rooms
4
Draw up the match schedule
2 people
5
Write tournament information
6
Send invitations
2 people
7
Open the registration form
8
Approach sponsors
2 people
9
Book referees
2 people
10
Arrange first aid contact
11
Create music playlist
12
Order prizes
13
Process registrations
2 people
14
Collect dietary requirements
15
Confirm teams
2 people
16
Assign volunteers
2 people
17
Develop competition rules
2 people
18
Create floor plan
19
Send parking information
20
Print competition forms
21
Print team assignments
22
Check the shopping list
2 people
23
Order catering
24
Collect prizes
25
Do the shopping
3 people
26
Chill drinks
2 people
27
Prepare snacks
3 people
28
Collect materials
3 people
29
Bring materials to the venue
3 people
30
Check the fields
2 people
31
Mark out fields
4 people
32
Set up goals
4 people
33
Set up tables
3 people
34
Set up chairs
3 people
35
Build party tents
4 people
36
Set up the registration table
2 people
37
Set up the catering table
3 people
38
Set up coffee station
2 people
39
Hang decorations
3 people
40
Connect the sound system
2 people
41
Display prizes
42
Prepare competition materials
2 people
43
Brief volunteers
2 people

Event

44
Staff the reception desk
2 people
45
Register teams
2 people
46
Welcome spectators
2 people
47
Give the opening speech
48
Supervise races
4 people
49
Keep track of match scores
2 people
50
Support referees
2 people
51
Serve coffee and tea
2 people
52
Serve snacks
3 people
53
Refill drinks
2 people
54
Empty trash bins
2 people
55
Check changing rooms
56
Restock first aid supplies
57
Restock break snacks
2 people
58
Supervise the final match
4 people
59
Handle prize ceremony
3 people
60
Serve anniversary toast
3 people
61
Provide music
62
Escort the last visitors
2 people

Aftercare

63
Catering breakdown
3 people
64
Gather sports equipment
4 people
65
Remove decorations
3 people
66
Clear tables and chairs
4 people
67
Take down party tents
4 people
68
Collect waste
3 people
69
Wash dishes
3 people
70
Clean the venue
4 people
71
Leave the changing rooms clean
2 people
72
Pack up the sound system
2 people
73
Return materials
3 people
74
Return borrowed items
2 people
75
Store leftover food
2 people
76
Publish results
77
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Foldable tablesqty 10
Folding chairsqty 80
Beer tablesqty 6
Registration desk
Coat racksqty 2

Sports equipment

Korfball postsqty 8
Korfball hoopsqty 8
Korfballsqty 12
Field marking conesqty 40
Field linesqty 4
Whistlesqty 8
Scoreboardsqty 4
Competition bibsqty 40
Spare pumpsqty 2
Ball needlesqty 10
First aid kit
Ice packsqty 12
Athletic tapeqty 8

Equipment

Speakerqty 2
Microphone
Microphone stand
Extension cordsqty 6
Power stripsqty 4
Coolersqty 6
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Rechargeable work lightsqty 4

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 120
Forksqty 120
Knivesqty 120
Spoonsqty 100
Serving spoonsqty 12
Small bowlsqty 20
Coffee spoonsqty 80

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving plattersqty 12
Scissorsqty 4
Can openersqty 2
Aluminum foilqty 2
Cling filmqty 2

Decorations

Balloonsqty 150
Balloon ribbonqty 2
Anniversary bannerqty 2
Buntingqty 8
Tableclothsqty 12
Team table signsqty 8
Table decorationsqty 10
Trophiesqty 4
Medal ribbonsqty 80

Lighting

String lightsqty 4
Batteriesqty 24

Cleaning

Waste binsqty 8
Trash bag holdersqty 8
Broomqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 6
Microfiber clothsqty 20
Hand soap dispensersqty 4
Paper towel dispensersqty 4

Catering

Groceries

Tips

Book the sports venue and changing rooms before opening registration. Allow time for set-up, matches, breaks and clear-out rather than booking only the expected playing hours.
Create the match schedule after confirming the number of teams and available courts. Add at least 10 minutes between rounds for substitutions, scorekeeping and teams moving on and off court.
Set a firm registration deadline, then confirm every team individually. Use the final list to assign competition bibs, prepare team assignments, collect dietary requirements and order the right amount of catering.
Give volunteers named jobs and arrival times, including registration, scoreboards, music, catering and equipment checks. Keep a printed contact list at the registration desk so people do not rely on one organiser’s phone.
Test the sound and power setup before the first match. Check the speaker, microphone, extension cords and power strips, and keep spare pumps, ball needles, whistles, ice packs and athletic tape beside the playing area.

Frequently asked questions

How far in advance should I organise an anniversary korfball tournament?: Set the date and reserve the venue at least 3 to 6 months ahead. Book referees and open team registration soon afterwards, so you have time to replace cancellations and finalise the schedule.
When should team registration close for a korfball tournament?: Close registration about 3 weeks before the event. Use the following week to confirm teams, collect dietary requirements, assign volunteers and prepare the match schedule.
How much time should I allow between korfball tournament matches?: Allow at least 10 minutes between matches on the same court, and more if teams must change courts or the schedule includes presentations. This buffer also covers score updates and delayed starts.
What should I check the day before the korfball tournament?: Check the venue access, changing rooms, court markings, posts, hoops, balls, scoreboards, sound equipment and first-aid supplies. Pack printed competition forms, team assignments and parking information before the event day.

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