How to organise a snowboard competition

A snowboard competition needs more than a course and a start gate. Set the date and venue first, then lock in the format, rules and safety plan before opening registration. As entries come in, organise groups, bib numbers, officials and dietary information in one working list. In the final week, check the course, print the paperwork and test every communication and timing device before riders arrive.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

1
Set the match date
2 people
2
Reserve competition venue
3
Define the competition format
3 people
4
Draw up competition rules
2 people
5
Prepare safety plan
3 people
6
Create a registration form
7
Send invitations
2 people
8
Open registration
9
Approach sponsors
2 people
10
Assign judges
2 people
11
Record officiating
12
Arrange first aid staffing
13
Keep track of the participant list
2 people
14
Collect dietary requirements
15
Assign starter groups
2 people
16
Assign start numbers
2 people
17
Publish start list
18
Brief officials
3 people
19
Order prizes
20
Print promotional materials
21
Check competition venue
3 people
22
Check material stock
2 people
23
Do the shopping
3 people
24
Print bib numbers
2 people
25
Print competition forms
2 people
26
Wrap the prizes
2 people
27
Chill drinks
2 people
28
Prepare snacks
3 people
29
Create signs and route maps
2 people
30
Check the weather forecast
31
Prepare organizer bags
2 people

Event

32
Open venue
2 people
33
Inspect the competition area
4 people
34
Mark the start and finish area
4 people
35
Barrier off the track
4 people
36
Set up obstacles and gates
5 people
37
Set up the jury tables and chairs
3 people
38
Set up the registration desk
2 people
39
Build the catering point
3 people
40
Test sound and announcements
2 people
41
Set up the first aid station
2 people
42
Hang up signage
2 people
43
Register participants
4 people
44
Hand out race numbers
2 people
45
Carry out helmet check
3 people
46
Give riders briefing
3 people
47
Welcome the audience
3 people
48
Guide the first heat
8 people
49
Process interim results
2 people
50
Serve drinks
3 people
51
Serve snacks
3 people
52
Refill drinks
2 people
53
Check the slope again
4 people
54
Announce finalists
2 people
55
Assist with the finals
8 people
56
Collect judging forms
2 people
57
Check results
3 people
58
Prepare awards ceremony
3 people
59
Hold the awards ceremony
4 people
60
Photograph the winners
2 people
61
See the crowd off
3 people

Aftercare

62
Dismantle competition materials
5 people
63
Remove the track barriers
4 people
64
Clean up catering
3 people
65
Collect waste
4 people
66
Wash dishes
3 people
67
Clean the venue
4 people
68
Publish results
69
Inform participants
70
Share photos
71
Inventory materials
2 people
72
Return borrowed materials
2 people
73
Store leftover stock
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Registration tablesqty 3
Jury tablesqty 4
Catering folding tablesqty 4
Folding chairsqty 40
High tablesqty 8
Party tentsqty 3
Bar stoolsqty 8

Sports equipment

Snowboards for the courseqty 4
Slalom gatesqty 24
Snow marking polesqty 30
Course flagsqty 20
Starting gate
Finish arch
Bib numbersqty 80
Spare helmetsqty 6
Spare wrist guardsqty 8
Scoopsqty 4
Snow brushesqty 6
Measuring tapesqty 3
Stopwatchesqty 6
Binocularsqty 3
Reflective vestsqty 20
Conesqty 30
Rolls of barrier tapeqty 12
Rope rollsqty 6
Weighted bagsqty 20
Whiteboardsqty 3
Clipboardsqty 12
Pensqty 50
Waterproof markersqty 20
Trophiesqty 9
Medal ribbonsqty 30
Medal holdersqty 30
Race bib beltsqty 80
Emergency blanketsqty 20
First aid kitsqty 2
Cold packsqty 20
Wristbandsqty 150
Walkie-talkiesqty 10

Equipment

Megaphoneqty 2
Battery-powered speakersqty 2
Wireless microphonesqty 2
Laptopqty 2
Printer
Power banksqty 6
Extension cordsqty 6
Power stripsqty 6
Coolersqty 6
Thermos flasksqty 6
Cash drawer
Camera

Tableware

Reusable cupsqty 200
Coffee cupsqty 80
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Coffee spoonsqty 80
Thermal cupsqty 40

Lighting

LED construction lightsqty 6
String lightsqty 6
Headlampsqty 12

Cleaning

Waste binsqty 12
Hand broomsqty 4
Eye-catchersqty 4
Mop setsqty 3
Bucketsqty 6
Cleaning cartsqty 2

Decorations

Banner flagsqty 12
Sponsor bannersqty 8
Direction signsqty 14
Prize tableclothqty 2

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Serving utensilsqty 12
Food warmersqty 4
Bread basketsqty 6
Cooling matsqty 12

Catering

Groceries

Tips

Define the competition format and written rules before sending invitations. State the heats, scoring method, start procedure, bib-number system and what happens after a missed gate or timing dispute.
Open registration only after the venue and safety plan are confirmed. Keep one participant list with emergency details, dietary requirements and payment or consent status, and set a clear closing deadline.
Assign judges, starters, first-aid staff and course officials at least 7 days before the competition. Give each person a short briefing covering radio or microphone use, judging records and who makes the final call.
Publish the start list after assigning groups and numbers, rather than relying on last-minute announcements. Print spare copies of the list, competition forms and bib numbers for the registration and jury tables.
Do a full venue and equipment check no later than the day before. Test the starting gate, finish arch, slalom gates, stopwatches, megaphone, speakers, microphones, printer, power banks and extension leads in the actual course area.

Frequently asked questions

How far in advance should I organise a snowboard competition?: Set the date and reserve the competition venue at least 8 to 12 weeks ahead. Open registration only after the format, rules and safety plan are ready, ideally 4 to 6 weeks before race day.
When should snowboard competition registration close?: Close registration 7 to 10 days before the event so you can check the participant list, collect dietary requirements, assign groups and print bib numbers. Keep a short waiting-list process for late requests instead of changing the start list repeatedly.
How many officials do I need for a snowboard competition?: Plan separate coverage for the start, finish, judging, timing and course supervision, plus first-aid staffing. For a small event, confirm at least 5 to 8 named officials and one backup for each critical role 7 days before the competition.
When should I check the snowboard competition equipment?: Check all course equipment and spare safety items the day before, then repeat a quick inspection 60 to 90 minutes before riders start. Test every stopwatch, microphone, speaker, printer and power connection before registration opens.

Start this plan in Lizzt

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