What You Need for a Hollywood Party

A Hollywood party needs more than a red carpet and a few decorations. Plan the shopping around your guest count, then check food, drinks, tableware, lighting and photo equipment separately so small essentials do not get missed. For the first hour, allow two to three drinks per guest, plus extra non-alcoholic options. Order the cake and catering at least one week ahead, and test every cable, speaker and light before guests arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 30
Buffet tablesqty 2
Gift table
Clothing rack

Decorations

Red carpet
Photo backdrop
Balloon archesqty 2
Hollywood starsqty 20
Gold garlandsqty 6
Black tableclothsqty 6
Gold table runnersqty 6
Film clapperboard
Name badgesqty 30
Gift ribbonqty 2

Lighting

String lightsqty 4
LED spotlightsqty 2
Batteriesqty 24

Equipment

Speakersqty 2
Microphone
Music player
Extension cordsqty 4
Power stripsqty 3
Power banksqty 2
Polaroid camera

Tableware

Drinking glassesqty 40
Wine glassesqty 30
Platesqty 40
Cutlery setsqty 40
Serving plattersqty 8

Kitchen

Coolersqty 3
Ice bucketsqty 2
Cake knife
Serving spoonsqty 6
Cutting boardsqty 2
Serving tongsqty 4
Corkscrewqty 2

Cleaning

Bucketsqty 2
Cleaning clothsqty 10
Dish brushesqty 2

Catering

Groceries
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Tonic - 3 bottles
- Ginger ale - 2 bottles
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Beer - 3 crates
- Alcohol-free beer - 1 crate
- White wine - 4 bottles
- Rosé - 3 bottles
- Prosecco - 3 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 10 pieces
- Mint - 4 Bunches
- Ice cubes - 10 kilos
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salsa - 3 jars
- Olives - 3 jars
- Salted peanuts - 3 bags
- Cheese cubes - 2 kilos
- Grapes - 3 kilos
- Strawberries - 2 kilos
- Wraps - 40 pieces
- Cream cheese - 4 tubs
- Hummus - 4 tubs
- Smoked chicken breast - 1,5 kilo
- Smoked salmon - 800 grams
- Arugula - 6 bags
- Cucumbers - 6 pieces
- Bell peppers - 8 pieces
- Cherry tomatoes - 2 kilos
- Cocktail sticks - 2 boxes
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 1 jar
- Mini brownies - 40 pieces
- Mini muffins - 40 pieces
- Cake - 1 piece for 30 people
- Whipped cream - 4 aerosol cans
- Napkins - 100 pieces
- Coffee cups - 50 pieces
- Stirrers - 100 pieces
- Paper straws - 100 pieces
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle

Tips

Allow two to three drinks per guest for the first hour, then one to two per person for each additional hour. Include water and non-alcoholic drinks, and chill them several hours before the party.
Buy or borrow at least one plate, cutlery set and drinking glass per guest, plus 10% extra. For a drinks reception, count one wine glass per wine-drinking guest and keep spare glasses available.
Match the table covering and decoration quantities to the actual tables: black tablecloths and gold runners should cover every buffet and dining surface, not just the main food table. Set aside a separate gift table so presents do not end up on the buffet.
Check the lighting and sound equipment two days before the party. Test the speakers, microphone, music player, extension cables, power strips, LED spots and lights together, and keep spare batteries and powerbanks ready.
Set up the photo wall and Polaroid camera before guests arrive, with a clear place for finished photos. Put the red carpet down last, after furniture and cables are in position, so it stays flat and safe.

Frequently asked questions

How much food do I need for a Hollywood party?: For a meal, plan around 1.5 portions per guest if you want a small buffer. For drinks and snacks without a full meal, allow 6 to 8 bite-sized pieces per person per hour, then add 10% extra for late arrivals and larger appetites.
How many drinks should I buy for a Hollywood party?: Plan two to three drinks per guest for the first hour and one to two per guest for every following hour. Buy at least one non-alcoholic option and enough water for every guest, especially if the party includes dancing or a film quiz.
When should I order the Hollywood party cake and catering?: Place the cake and catering order at least one week before the party. Confirm guest numbers and dietary requirements 3 to 5 days beforehand, then adjust the final quantities if the supplier allows it.
How many plates and glasses do I need for a Hollywood party?: Start with one plate, one cutlery set and one drinking glass per guest, then add 10% extra. If wine is served, count one wine glass per wine-drinking guest and add at least 5 spare glasses for breakage or delayed washing.

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