What to Buy for a Hip-Hop Workshop

A hip-hop workshop needs more than music and an open floor. Plan for sound, movement, registration, hydration and a short break so participants can focus on the session. This shopping list covers the practical items to buy or bring, from reusable cups and coolers to dance mats, cables and serving equipment. Check what the venue already provides before shopping, especially speakers, tables, chairs and kitchen equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Chairsqty 50
Registration desk
Clothing rackqty 2
Mirror wall

Equipment

Wireless speakersqty 2
Mixer
Bluetooth receiver
Microphone
Microphone stand
Extension cordsqty 4
Power stripsqty 4
Charging cablesqty 4

Sports equipment

Dance matsqty 10
Yoga matsqty 20
Foam rollersqty 10
Marker discsqty 20
Skipping ropesqty 10
Towelsqty 30

Tableware

Reusable cupsqty 60
Reusable platesqty 50
Cutlery setsqty 50
Serving bowlsqty 8
Pitcherqty 2

Kitchen

Coolersqty 3
Cutting boardsqty 2
Kitchen knivesqty 2
Serving tongsqty 4
Coffee maker
Kettlesqty 2

Decorations

Welcome sign
Direction signsqty 6
Name stickersqty 60
Markersqty 12
Wristbandsqty 60

Lighting

LED light barsqty 4

Cleaning

Waste binsqty 4
Broom and dustpanqty 2
Mop setsqty 2
Bucketsqty 2

Catering

Groceries
- Spa Blauw - 6 crates
- Spa Rood - 2 crates
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 4 liters
- Sugar - 2 packs
- Mints - 1 box
- Lemons - 10 pieces
- Ice cubes - 8 bags
- Wholemeal bread - 6 loaves
- White rolls - 60 pieces
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Mild cheese - 3 kilograms
- Turkey breast - 2 kilograms
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa - 6 jars
- Rice cakes - 6 packs
- Muesli bars - 60 pieces
- Bananas - 50 pieces
- Apples - 50 pieces
- Grapes - 5 kilograms
- Cookies - 8 packs
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Sponges - 6 pieces
- Microfiber cloths - 12 pieces

Tips

Plan at least one reusable cup per participant, plus 10% extra for replacements. Keep water chilled in coolers and set out a pitcher so people can refill without interrupting the workshop.
Test the full audio setup at least one day beforehand. Bring the Bluetooth receiver, mixer, microphone, microphone stand, extension cords, power strips and charging cables together rather than discovering a missing connection at setup time.
Use one dance mat or clear floor position per participant for warm-ups and floor work, with a few extra mats available. Foam rollers, towels and skipping ropes are easy to overlook but useful for warm-up and cooldown sections.
Prepare snacks that can be served quickly during the break. Serving bowls, tongs, reusable plates and cutlery should be ready before participants arrive; check dietary requirements against the final registration list.
Set aside a separate registration table and bring enough chairs for waiting participants or staff. Put marking discs near the dance floor, and keep cables along the room edge so they do not cross movement areas.

Frequently asked questions

What do I need to bring to a hip-hop workshop?: Bring sound equipment, power and charging cables, movement equipment, water supplies, snacks and registration materials. For a group session, plan one cup and one floor position per participant, with roughly 10% extra where possible.
How many cups and plates do I need for a hip-hop workshop?: Use one reusable cup and one reusable plate per participant, then add 10% extra. For 20 participants, that means at least 22 cups and 22 plates, plus matching cutlery if snacks require it.
How much water should I buy for a dance workshop?: Allow about 1 litre of water per participant for a workshop of up to three hours, and add 10% extra for warm rooms or intensive movement. Chill it before participants arrive and keep additional water available during the break.
When should I test the music and equipment?: Test the playlist, speakers, mixer, microphone and Bluetooth connection at least one day before the workshop. Run a second sound check 30 to 60 minutes before doors open, with all cables and power strips connected as they will be during the session.

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