What you need for a Heart Hunting Tournament

A Heart Hunting Tournament needs more than card games and prizes. You will need enough tables and chairs for every match, spare sets in case cards go missing, and a clear registration point for participants. Plan the quantities around your number of players, then add supplies for scoring, timing, refreshments and coats. Buy or gather everything at least two days before the tournament so missing pens, chilled drinks or printed score sheets do not become a last-minute problem.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Game tablesqty 8
Chairsqty 40
Registration desk
Buffet tableqty 2
Coat rack

Quizzes & Games

Standard card gamesqty 12
Spare card gamesqty 3
Scoreboard
Whiteboard markersqty 6
Kitchen timersqty 8
Card traysqty 12
Scoreboardsqty 12
Score sheetsqty 100
Pensqty 50
Pencilsqty 20
Prizesqty 3
Name stickersqty 50
Tournament rulesqty 12

Tableware

Drinking glassesqty 50
Coffee cupsqty 30
Platesqty 50
Cutlery setsqty 50
Serving plattersqty 8
Serving spoonsqty 6

Kitchen

Coffee makerqty 2
Kettlesqty 2
Coolersqty 3
Thermos flasksqty 4
Bottle openersqty 3
Scissorsqty 3
Cutting boardsqty 2

Decorations

Heart Hunt tournament banner
Red tableclothsqty 8
Heart decorationsqty 3
Arrows and signsqty 10

Equipment

Laptop
Printer
Extension cordsqty 3
Power stripsqty 3

Lighting

LED string lightsqty 3

Cleaning

Broom
Dustpan and brushqty 2
Mopqty 2
Bucketsqty 2
Waste binsqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 pack
- Mints - 1 box
- Milk - 5 liters
- Oat milk - 2 liter
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 3 packs
- Alcohol-free beer - 12 bottles
- Beer - 24 bottles
- Wine - 6 bottles
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Tortilla chips - 3 bags
- Snacks - 3 bags
- Snack nuts - 3 bags
- Cheese cubes - 2 kilos
- Grapes - 2 kilos
- Apples - 2 kilo
- Cucumber - 4 pieces
- Cherry tomatoes - 1 kilo
- Carrots - 1 kilo
- Hummus - 4 tubs
- Baguettes - 6 pieces
- Cream cheese - 4 tubs
- Crackers - 6 packs
- Olives - 3 jars
- Mini wraps - 4 packs
- Herb cream cheese - 3 tubs
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Napkins - 5 packs
- Disposable cups - 50 pieces
- Cocktail sticks - 2 boxes
- Trash bags - 2 rolls
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 2 packs
- Sponges - 1 pack
- Hand soap - 2 bottles

Tips

Allow one game table for each match running at the same time, plus one registration desk and one separate buffet table. Add at least two spare chairs for organisers or late arrivals.
Prepare one score sheet and one pen or pencil per active table, then keep at least 10 spare writing tools at the registration desk. Score sheets are easy to underestimate when players make mistakes.
Have one standard card game for every table and keep at least one spare game available for damaged or incomplete cards. Card trays help keep each table organised during quick rounds.
Plan roughly two to three drinks per person for the first hour, then one drink per person for each additional hour. Chill drinks in coolers beforehand and keep bottle openers beside them, not in the kitchen drawer.
Set out one plate, cutlery set and drinking glass per guest, with coffee cups for everyone who will use the coffee and tea station. Buy prizes before the final week so they can be prepared and placed before registration opens.

Frequently asked questions

What do I need to buy for a Heart Hunting Tournament?: Plan for card games, spare card games, scoreboards, score sheets, pens or pencils, timers, card trays, name stickers, rules, prizes and the furniture for registration and play. You will also need tableware, drinks equipment, coffee and tea equipment, snacks and serving items.
How many tables do I need for a Heart Hunting Tournament?: Use one game table for each match that takes place at the same time. Add one registration desk and one buffet table, and allow roughly 1.5 metres of usable table space per active game if players need room for cards and score sheets.
How many card games and score sheets should I prepare?: Prepare one complete card game and one score sheet for every active table. Keep at least one spare card game and 10 extra score sheets available, because cards, pencils and sheets are commonly lost or damaged during registration and play.
When should I buy the supplies for the tournament?: Finish the main shopping at least two days before the event and check every game set and kitchen item then. Chill drinks on the day, print the participant list and score sheets no later than the evening before, and prepare prizes before the venue opens.

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