What you need for a gymnastics competition
A gymnastics competition needs more than the apparatus on the floor. You also need practical supplies for judging, registration, hospitality, changing areas and audience seating. Use this shopping list to check that the gym floor, mats, apparatus and PA system are ready, then cover the less visible items such as cups, thermos flasks, waste bins and printed score sheets. Plan quantities around the number of gymnasts, judges and spectators expected.
What to bring
Grouped the way you'd shop for it, with quantities.
Sports equipment
- Gym floor
- Bridge
- Beam
- Uneven bars
- Springboard
- Springboard
- Crash matsqty 12
- Landing matqty 2
- Chalk traysqty 3
- Gymnastic ribbonsqty 20
Furniture
- Tablesqty 12
- Chairsqty 120
- Changing room benchesqty 8
- Waste binsqty 8
Tableware
- Reusable cupsqty 150
- Platesqty 120
- Cutlery setsqty 120
- Coffee cupsqty 80
- Tea glassesqty 80
Kitchen
- Coffee machinesqty 2
- Kettlesqty 2
- Thermos flasksqty 6
- Coolersqty 4
- Serving traysqty 8
- Scissorsqty 4
- Kitchen knivesqty 4
- Cutting boardsqty 4
Equipment
- Laptopqty 2
- Printer
- PA system
- Microphoneqty 2
- Speakersqty 2
- Extension cordsqty 6
- Power stripsqty 6
- Charging cablesqty 6
- Stopwatchesqty 6
Lighting
- LED work lightsqty 4
- Cable matsqty 8
Decorations
- Welcome sign
- Direction arrowsqty 12
- Bib numbersqty 120
- Medalsqty 36
- Cupsqty 12
- Certificatesqty 120
- Tableclothsqty 12
Catering
- Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Tea bags - 120 pieces
- Herbal tea - 40 bags
- Sugar - 2 kilos
- Mints - 1 box
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemonade syrup - 2 bottles
- Paper napkins - 500 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Muesli bars - 120 pieces
- Bananas - 8 kilos
- Apples - 8 kilos
- Grapes - 5 kilos
- Mini cucumbers - 4 kilos
- Carrots - 4 kilos
- Cherry tomatoes - 3 kilos
- Hummus - 12 tubs
- Cheese cubes - 4 kilo
- Mini currant buns - 120 pieces
- Whole grain bread - 8 loaves
- White bread - 6 loaves
- Young cheese - 3 kilos
- Chicken breast topping - 2 kilos
- Jam - 4 jars
- Peanut butter - 4 jars
- Margarine - 2 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Gluten-free crackers - 4 packs
- Vegan spreads - 2 packs
- Allergen labels - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 4 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 6 bottles
- Paper towels - 12 packs
Cleaning
- Broomqty 4
- Vacuum cleanerqty 2
- Mopsqty 4
- Bucketsqty 4
- Cleaning glovesqty 8
- Microfiber clothsqty 20
- Hand broomsqty 4
Safety
- First aid kit
- Ice packqty 12
- Safety vestsqty 10
- Barrier tapeqty 4
- Conesqty 20
Office
- Score sheetsqty 400
- Ballpoint pensqty 30
- Pencilsqty 20
- Eraserqty 10
- Clipboardsqty 12
- Bindersqty 6
- Printer paperqty 2
- Tapeqty 6
- Markersqty 12
Tips
- Allow one table and two chairs for registration, plus a separate table and chairs for the judges. Keep spare chairs available for late arrivals and officials who need to work away from the competition floor.
- Check every apparatus and mat at least one day before the event, including the bridge, beam, uneven bars, springboards, crash mats and landing mat. A missing mat or damaged piece cannot be solved quickly once warm-ups begin.
- For hospitality, count two reusable cups per person if washing facilities are limited, and add enough coffee cups, tea glasses, plates and cutlery for the full audience and volunteer team. Set aside extra supplies for spills and late arrivals.
- Prepare one printer, laptop and a backup supply of paper and ink for participant lists, score sheets and certificates. Print the first copies before the competition day so a technical problem does not stop registration or judging.
- Place waste bins near the seating, hospitality area and changing rooms, and provide benches in the changing area. These are easy to overlook when the competition floor is given priority, but they affect the event from the first arrival.
Frequently asked questions
- What equipment do I need for a gymnastics competition?
- You need the competition floor, the required apparatus, suitable landing and crash mats, chalk trays and any event-specific accessories such as gymnastic ribbons. Check the equipment at least 24 hours before the first warm-up.
- How many chairs and tables do I need for a gymnastics competition?
- Plan one registration table with two chairs, a judges’ table with enough seats for the jury, and seating for every expected spectator and participant who will wait outside the floor area. Add 10% spare chairs where storage allows.
- How much food and drink should I buy for a gymnastics competition?
- For a short event, plan two drinks per person for the first two hours, then one additional drink per person for each following hour. Add coffee, tea, plates and cutlery for the full audience, officials and volunteers rather than only the competitors.
- When should I prepare the shopping list for a gymnastics competition?
- Make the first shopping list 7 days before the event, after registrations and dietary requirements are known. Do the final stock check 24 hours before setup and buy or collect replacements before the venue opens.
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