What you need for a gymnastics competition
Use this shopping list to prepare the competition area, jury tables, changing rooms, catering point, and audience seating. The plan includes specialist equipment such as a gym floor, crash mats, uneven bars, beam, pegasus, and plankoline, plus the practical items people often arrange too late. Check what the sports hall already provides before buying or hiring anything. Order medals, print supplies, refreshments, and catering early enough to match the final participant numbers.
What to bring
Grouped the way you'd shop for it, with quantities.
Sports equipment
- Gym floor
- Crash matsqty 12
- Long matsqty 6
- Gym benchesqty 4
- Uneven bars
- Bridge level
- Beamqty 2
- Pegasus
- Plankolineqty 2
- Balance beamsqty 2
- Gymnastic ribbonsqty 10
- Scoreboardsqty 6
- Jury tablesqty 6
- Stopwatchesqty 6
- Whistlesqty 4
- Pensqty 30
Furniture
- Tablesqty 12
- Chairsqty 80
- Changing room benchesqty 8
- Waste binsqty 6
Tableware
- Reusable cupsqty 120
- Platesqty 80
- Coffee cupsqty 50
- Cutlery setsqty 80
- Serving plattersqty 12
Equipment
- Laptopqty 2
- Printer
- Microphone
- Speakersqty 2
- Extension cordsqty 4
- Power stripsqty 4
Kitchen
- Coffee machinesqty 2
- Kettlesqty 2
- Coolersqty 4
- Thermos flasksqty 4
- Cutting boardsqty 3
- Bread knivesqty 3
Decorations
- Competition bannersqty 3
- Bib numbersqty 60
- Name badgesqty 80
- Medalsqty 30
- Cupsqty 12
- Ribbonsqty 30
- Directional signsqty 10
Cleaning
- Mopsqty 4
- Bucketsqty 4
- Broom setsqty 3
Catering
- Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Coffee rolls - 80 pieces
- Mini croissants - 60 pieces
- Wholemeal bread - 6 loaves
- White rolls - 80 pieces
- Young cheese - 2 kilograms
- Back ham - 1,5 kilogram
- Chicken breast topping - 1.5 kilograms
- Hummus - 6 tubs
- Margarine - 2 tubs
- Jam - 3 jars
- Cucumber - 8 pieces
- Tomatoes - 2 kilograms
- Lettuce - 4 heads
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 4 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Pretzels - 5 bags
- Muesli bars - 80 pieces
- Banana bread - 4 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 10 bags
- Napkins - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- Sponges - 10 pieces
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
Tips
- Confirm the sports hall’s equipment inventory at least 2 weeks before the competition. Check every item, including crash mats, long mats, beams, uneven bars, and the pegasus, rather than assuming standard equipment is available.
- Count tableware from the confirmed registrations, then add around 10% spare reusable cups, plates, coffee cups, and cutlery sets. Dietary requirements should be collected before placing the catering order.
- Prepare jury and registration supplies at least 3 days ahead: tables, chairs, name badges, printed competition forms, a laptop, and a printer. Bring extra paper and ink so a last-minute schedule change does not stop registration.
- Plan power before setting up the hall. Count every coffee machine, kettle, laptop, printer, speaker, and microphone, then bring enough extension cords and power strips to keep cables away from the gym floor and walkways.
- Arrange medals, prizes, serving platters, coolers, and thermos flasks no later than 1 week before the event. On competition day, keep drinks cold and coffee hot without placing equipment beside the exercise area.
Frequently asked questions
- What equipment do I need for a gymnastics competition?
- You need the planned gym floor and apparatus, including crash mats, long mats, benches, uneven bars, bridge level, beam, balance beams, pegasus, plankoline, and gymnastic ribbons. Confirm the exact apparatus and quantities with the competition format at least 2 weeks before the event.
- How many cups and plates do I need for a gymnastics competition?
- Base the count on the final participant, volunteer, jury, and audience numbers, then add about 10% spare reusable cups, plates, coffee cups, and cutlery sets. Finalise the catering count at least 5 days before the competition.
- What should I bring for registration and judging?
- Prepare tables, chairs, name badges, printed competition forms, a laptop, printer, microphone, speakers, extension cords, and power strips. Pack the registration and judging supplies at least 3 days before the hall opens.
- When should I order medals and prizes for a gymnastics competition?
- Order medals and prizes at least 1 week before the competition, using the confirmed categories and participant numbers. Check the delivery and quantities 2 days before the event so replacements can still be arranged.
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