What you need for a gymnastics competition

A gymnastics competition needs more than the apparatus on the floor. You also need judging tables, printed forms, badges, route signs, reliable power, refreshments and a clear setup for athletes, clubs and spectators. Check every apparatus and mat before competition day, then prepare spare parts and extension leads in advance. This shopping list gives you a practical starting point for the equipment, furniture and supplies to have ready.

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What to bring

Grouped the way you'd shop for it, with quantities.

Sports equipment

Gym floor
Balance beamqty 2
Uneven bars
Bridge level
Uneven bars
Rings
Springboardqty 2
Pegasus horseqty 2
Approach matqty 2
Crash matsqty 10
Landing matsqty 6
Gym matsqty 12
Magnesium tubsqty 4
Magnesium blocksqty 12
Measuring tapeqty 2
Barrier tapeqty 4
Conesqty 24

Furniture

Tablesqty 14
Chairsqty 180
Jury tablesqty 8
Changing room benchesqty 12
Clothes racksqty 4

Equipment

Laptopqty 2
Printer
Sound system
Wireless microphoneqty 2
Extension cordsqty 6
Power stripsqty 6
Charging stationsqty 2

Tableware

Reusable cupsqty 250
Platesqty 180
Cutlery setsqty 180
Coffee cupsqty 80
Tea glassesqty 60

Kitchen

Kettlesqty 2
Coffee machinesqty 2
Coolersqty 4
Serving traysqty 8
Serving jugsqty 6
Cutting boardsqty 3
Kitchen knivesqty 3
Pliersqty 6

Decorations

Competition bannersqty 6
Start number signsqty 120
Directional signsqty 12
Stage blocksqty 3
Tableclothsqty 14

Lighting

LED string lightsqty 4

Cleaning

Vacuum cleaner
Mopsqty 3
Bucketsqty 3
Broom setsqty 3
Cleaning glovesqty 6

Catering

Medalsqty 40
Winner's cupsqty 8
Jury formsqty 200
Pensqty 40
Clipboard foldersqty 12
Groceries
- Spa Blauw - 20 bottles
- Spa Rood - 10 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Coffee - 4 packs
- Assorted tea - 6 boxes
- Sugar - 2 packs
- Sweetener - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon slices - 4 nets
- Ice cubes - 10 bags
- Mini ice pops - 150 pieces
- Sandwiches - 180 pieces
- Young cheese - 4 kilograms
- Ham - 3 kilograms
- Chicken breast slices - 3 kilograms
- Hummus - 12 tubs
- Halal toppings - 2 kilograms
- Butter - 2 kilograms
- Cucumbers - 12 pieces
- Tomatoes - 5 kilograms
- Lettuce - 8 heads
- Apples - 8 kilograms
- Bananas - 8 kilograms
- Grapes - 5 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Muesli bars - 150 pieces
- Gluten-free sandwiches - 12 pieces
- Gluten-free muesli bars - 12 pieces
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Paper towels - 8 rolls
- Napkins - 500 pieces
- Trash bags - 80 pcs
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant spray - 4 bottles
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Paper towels - 12 packs

Tips

Check every piece of apparatus and each landing mat at least one week before the competition. Set aside spare parts and repair supplies instead of waiting until setup.
Plan one jury table and chair per judging position, plus at least two extra chairs for officials or volunteers. Keep printed jury forms and a working printer nearby.
Count one participant badge for every gymnast, judge, volunteer and organiser, then print at least 10% extra. Names and club details are often updated after registration closes.
Provide one reusable cup per expected attendee and chill drinks before doors open. For a four-hour competition, allow roughly 1.5 litres of non-alcoholic drinks per person, with extra water for athletes.
Test the sound system, wireless microphone, laptop and printer together during setup. Bring enough extension cords and power strips to keep cables away from walkways, and mark routes with barrier tape and cones.

Frequently asked questions

What equipment do I need for a gymnastics competition?: You need the apparatus required by your competition format, including mats, a springboard, measuring tape and magnesium supplies. Confirm the exact equipment list with the clubs and check every item at least 7 days before the event.
How many chairs and tables are needed for a gymnastics competition?: Plan one chair for every official and volunteer with a fixed position, one jury table per judging station, and extra seating for registration and refreshments. Add at least 10% spare chairs so late changes do not disrupt the setup.
How much water and food should I buy for a gymnastics competition?: Allow about 1.5 litres of non-alcoholic drinks per person for a four-hour event, with additional water for competing gymnasts. Order food and drinks no later than 3 days beforehand, and confirm dietary requirements before shopping.
When should I prepare badges, forms and signs?: Print jury forms, participant badges and route signs 2 to 3 days before the competition, after the participant list and schedule are stable. Keep 10% extra badges and spare printed forms for last-minute changes.

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