Golf tournament shopping list

A golf tournament needs more than golf balls and scorecards. Plan supplies for registration, the course, catering, prize presentation, sponsors, and changing weather. Buy or bring a few extra items for late registrations, lost pencils, damaged scorecards, and unexpected rain. The quantities below should be adjusted to your player count, team format, and catering setup, while the plan keeps every task and item in one place.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 12
Chairsqty 110
Buffet tablesqty 6
High tablesqty 8
Tableclothsqty 18

Equipment

Coolersqty 8
Food warmersqty 6
Coffee machinesqty 3
Kettlesqty 3
Extension cordsqty 6
Power stripsqty 6
Megaphone
Laptop
Printer

Tableware

Coffee cupsqty 120
Drinking glassesqty 160
Wine glassesqty 120
Platesqty 140
Cutlery setsqty 140
Serving plattersqty 20
Serving tongsqty 12
Coffee potsqty 4

Sports equipment

Golf Ballsqty 180
Golf teesqty 500
Scorecardsqty 100
Pencilsqty 120
Competition flagsqty 18
Barrier tapeqty 4
Golf umbrellasqty 12
Golf cartsqty 18
Vestsqty 12

Decorations

Sponsor bannersqty 30
Directional signsqty 12
Welcome sign
Balloonsqty 100
Table décorqty 12
Trophiesqty 12
Goodie bagsqty 100
Name badgesqty 100

Lighting

LED lampsqty 8
String lightsqty 6

Cleaning

Waste binsqty 10
Broom and dustpanqty 3
Mopsqty 3
Bucketsqty 4
Microfiber clothsqty 20

Kitchen

Coolersqty 4
Cutting boardsqty 4
Chef's knivesqty 4
Bread knivesqty 3
Serving spoonsqty 10
Aluminum foilqty 4

Catering

Groceries
- Coffee beans - 3 kilograms
- Tea bags - 250 pieces
- Black tea - 2 boxes
- Green tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 3 kilograms
- Sweetener - 300 pieces
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Whipped cream - 6 cans
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Beer - 8 crates
- Alcohol-free beer - 3 cases
- White wine - 18 bottles
- Red wine - 12 bottles
- Rosé - 8 bottles
- Alcohol-free wine - 6 bottles
- Prosecco - 12 bottles
- Ice cubes - 30 kilograms
- Party nuts - 4 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted sticks - 5 bags
- Olives - 3 kilograms
- Mixed cheese - 4 kilograms
- Brie - 2 kilograms
- Grapes - 5 kilograms
- Apples - 100 pieces
- Bananas - 100 pieces
- Cucumbers - 12 pieces
- Cherry tomatoes - 4 kilograms
- Carrots - 3 kilograms
- Bell peppers - 20 pieces
- Hummus - 3 kilograms
- Baguettes - 20 pieces
- Mini sandwiches - 180 pieces
- Whole grain bread - 8 loaves
- White bread - 8 loaves
- Unsalted butter - 2 kilograms
- Mild cheese - 3 kilograms
- Cooked ham - 3 kilograms
- Smoked chicken breast - 3 kilogram
- Herb cheese - 2 kilograms
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Garlic sauce - 2 liters
- Pesto - 1 liter
- Mixed lettuce - 8 kilograms
- Arugula - 2 kilogram
- Cucumber salad - 4 kilograms
- Pasta salad - 8 kilograms
- Potato salad - 8 kilograms
- Couscous salad - 6 kilogram
- Grilled vegetables - 6 kilograms
- Chicken skewers - 160 pieces
- Vegetarian vegetable skewers - 80 pieces
- Mini meatballs - 160 pieces
- Vegetarian meatballs - 80 pieces
- Rice - 8 kilograms
- Pasta - 8 kilograms
- Tomato sauce - 6 liters
- Parmesan cheese - 2 kilograms
- Baguette herb butter - 20 portions
- Brownies - 120 pieces
- Apple pie - 8 pies
- Cream ice cream - 10 liter
- Fresh fruit dessert - 100 portions
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Trash bags - 100 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 6 packs
- Paper towels - 12 rolls

Tips

Allow at least one scorecard and one pencil per player, plus 10% extra for replacements. Keep the spares at registration so they are available before tee-off.
Plan golf balls and tees for the format you are running. A practical starting point is three to six tees per player and extra balls for players who may lose one during the round.
Set aside enough tableware for the full catering group, not only registered players. For a buffet, count one plate, cutlery set, drinking glass, and coffee cup per guest, then add 10% spare.
Buy or prepare prizes early enough for engraving and sorting. Aim to have prizes, goodie bags, and sponsor materials checked and packed at least two days before the tournament.
Prepare for rain and outdoor power needs before the forecast changes. Check that umbrellas, tents, extension cords, and power strips match the course rules and the catering equipment you plan to use.

Frequently asked questions

What do I need to buy for a golf tournament?: Plan golf balls, tees, scorecards, pencils, competition flags, prizes, and supplies for registration and catering. You may also need tents, tables, chairs, coolers, coffee equipment, tableware, signage materials, umbrellas, and power equipment.
How many golf balls and tees do I need per player?: Start with three to six tees per player and allow extra golf balls for lost or damaged balls. Add at least 10% spare stock when the player count is uncertain or the course is unfamiliar to participants.
How much tableware is needed for a golf tournament?: Count one plate, cutlery set, drinking glass, and coffee cup per guest, then add about 10% spare. Include wine glasses only if wine is being served, and plan serving platters and tongs for each buffet section.
When should I buy golf tournament prizes and supplies?: Buy prizes early enough to allow engraving and corrections, preferably at least two weeks before the event. Finish sorting prizes, goodie bags, scorecards, and sponsor materials no later than two days before the first tee time.

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