Golf tournament shopping list

Use this list to prepare the supplies for a golf tournament without leaving essentials until the last minute. Plan food and drinks around the number of players, then check the course setup, scoring materials and prize presentation. The easily missed items are spare golf balls, tees, scorecard holders, markers, coolers and umbrellas. Order rented equipment and catering early, especially golf carts, tents, tables and food warmers.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 70
High tablesqty 6
Tablecloth coversqty 8
Waste binsqty 8

Sports equipment

Golf clubsqty 12
Golf Ballsqty 150
Teesqty 500
Scorecard holdersqty 20
Distance metersqty 6
Umbrellasqty 12
Track polesqty 18
Start signsqty 4
Golf towelsqty 30
Golf cartsqty 10

Tableware

Platesqty 80
Dessert platesqty 80
Glassesqty 100
Coffee cupsqty 80
Knivesqty 80
Forksqty 80
Spoonsqty 80
Serving spoonsqty 12
Serving traysqty 8
Coffee potsqty 4
Teapotsqty 2

Equipment

Coffee machinesqty 2
Coolersqty 6
Food warmersqty 6
Speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Laptop
Printer
Payment terminal

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Mixing bowlsqty 4
Ice packsqty 20
Serving tongsqty 8
Thermos flasksqty 6

Decorations

Balloon decorationsqty 4
Bannersqty 6
Table décorqty 8
Name badgesqty 80
Directional signsqty 12
Pensqty 40
Badge holdersqty 80

Catering

Groceries
- Coffee - 3 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Bitter lemon - 6 bottles
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 15 kilograms
- Baguettes - 12 pieces
- Butter - 1 kilogram
- Young cheese - 2 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 1 kilogram
- Hummus - 1 kilogram
- Cream cheese - 1 kilogram
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Mixed salad - 2 kilogram
- Bell peppers - 12 pieces
- Carrots - 2 kilogram
- Grapes - 4 kilograms
- Apples - 60 pieces
- Bananas - 40 pieces
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Salted nuts - 3 kilogram
- Olives - 2 kilograms
- Snack cheese - 2 kilograms
- Chicken skewers - 6 kilograms
- Vegetarian skewers - 3 kilograms
- Pasta salad - 8 kilograms
- Potato salad - 6 kilogram
- Green salad - 5 kilograms
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Garlic sauce - 2 liters
- Dressing - 2 liter
- Pepper - 250 gram
- Salt - 500 grams
- Napkins - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 60 pieces
- Dish soap - 2 bottles
- Cleaning spray - 2 bottles
- Disinfectant wipes - 4 packs
- Toilet paper - 24 rolls
- Hand soap - 4 bottles

Tips

Allow two to three drinks per player for the first four hours, plus extra water if the forecast is warm. Chill the first batch before players arrive and keep a separate supply available on the course.
Prepare at least one scorecard, scorecard holder and pencil for every player, plus 10% spare copies. Pack golf balls and tees in small batches so volunteers can restock the starting area quickly.
Order prizes and cups at least two weeks before the tournament if they need engraving or custom details. Keep the prize money, awards and competition paperwork together until the presentation.
Plan one chair per seated guest and one table for every 8–10 people at the catering area. Add high tables for players who want to eat or talk briefly without sitting down.
Have one cooler or drinks station for each main gathering point, and provide umbrellas for roughly 1 in 4 players when rain is possible. Check that tents, waste bins and food warmers can be delivered before setup begins.

Frequently asked questions

How many golf balls and tees do I need for a tournament?: Provide at least one sleeve of three golf balls per player, with 10–20% extra for losses and replacements. Plan around 10 tees per player, or more if the format includes several rounds.
How much food and drink should I buy for a golf tournament?: For a four-hour tournament, plan two to three drinks per player, including water, and one substantial meal or meal box per person. Add 5–10% extra portions so late arrivals, volunteers and dietary requirements are covered.
How many scorecards should I print?: Print one scorecard per player or playing group according to your scoring format, then add at least 10% spare copies. Prepare them no later than the day before, and place them in holders with pencils before registration opens.
When should I order golf carts, catering and prizes?: Reserve golf carts and catering at least four weeks ahead when the player count is known. Order prizes and cups at least two weeks before the event, and confirm quantities and dietary requirements one week before the start.

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