What you need for a glass market

A glass market needs more than market stalls and tables. You will also need a clear setup for exhibitors, safe power distribution, serving equipment, payment points, and enough tableware for visitors and suppliers. Drinks must be chilled in advance, while hot coffee and tea need separate machines, kettles, cups, and thermos flasks. Use this shopping list to check what must be bought, borrowed, or reserved before market day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 8
Market stallsqty 24
Tablesqty 18
Folding chairsqty 40
Beer tablesqty 8
Clothes racksqty 6
High tablesqty 8
Tableclothqty 24

Tableware

Drinking glassesqty 120
Coffee cupsqty 80
Tea glassesqty 60
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Pliersqty 8

Equipment

Coffee machinesqty 3
Kettlesqty 2
Coolersqty 6
Food warmersqty 4
Payment terminalsqty 3
Extension cordsqty 8
Power stripsqty 8
Cable reelsqty 4
Flashlightsqty 6

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Measuring cupsqty 3
Serving jugsqty 6
Thermos flasksqty 6
Cooler cratesqty 6
Bottle openersqty 6
Kitchen glovesqty 6

Decorations

Buntingqty 12
Balloonsqty 100
Glass decorationsqty 20
Flower arrangementsqty 8
Table runnersqty 12

Lighting

String lightsqty 12
LED lampsqty 20
Batteriesqty 24

Catering

Thermos dispensersqty 4
Drink dispensersqty 4
Refrigerated display casesqty 2
Coffee filtersqty 6
Sugar bowlsqty 4
Milk jugsqty 4
Napkin holdersqty 8
Cash boxesqty 3
Price listsqty 12
Name badgesqty 40
Wristbandsqty 600
Paper carry bagsqty 600
Bubble wrapqty 4
Gift boxesqty 300
Price stickersqty 1000
Receiptsqty 4
Pin boardsqty 6
Menu boardsqty 6
Information boardsqty 8
Directional signsqty 12
Conesqty 20
Crowd barriersqty 12
Clipboardsqty 6
Pensqty 20
Groceries
- Coffee - 8 packs
- Tea - 6 boxes
- Rooibos tea - 2 boxes
- Green tea - 2 boxes
- Hot chocolate - 4 cartons
- Sugar - 4 kilogram
- Sweeteners - 4 boxes
- Semi-skimmed milk - 16 liters
- Oat milk - 8 liters
- Lemons - 4 kilograms
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Bitter lemon - 6 bottles
- Ginger ale - 6 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Beer - 12 crates
- Alcohol-free beer - 4 crates
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Prosecco - 6 bottles
- Ice cubes - 20 bags
- Mineral water for coffee - 8 bottles
- Sandwiches - 300 pieces
- Mini croissants - 120 pieces
- Mini raisin rolls - 100 pieces
- Unsalted butter - 2 kilograms
- Mild cheese - 3 kilograms
- Brie - 2 kilograms
- Ham - 2 kilograms
- Smoked chicken - 2 kilograms
- Hummus - 2 kilograms
- Cream cheese - 2 kilograms
- Cucumbers - 5 kilogram
- Tomatoes - 5 kilograms
- Lettuce - 10 heads
- Bell peppers - 3 kilograms
- Grapes - 6 kilograms
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Strawberries - 4 kilogram
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Party Nuts - 8 kilograms
- Olives - 5 kilograms
- Cheese cubes - 5 kilogram
- Mini meatballs - 8 kilograms
- Vegetarian Croquettes - 5 kilogram
- Bitterballen - 8 kilogram
- Mini spring rolls - 6 kilograms
- Mustard - 4 bottles
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Garlic sauce - 3 bottles
- Satay sauce - 3 kilograms
- Toast - 12 packs
- Baguettes - 20 pieces
- Herb butter - 3 kilograms
- Allergen stickers - 200 pieces
- Paper napkins - 1500 pieces
- Paper cups - 1000 pieces
- Cardboard plates - 600 pieces
- Wooden cutlery - 600 sets
- Straws - 500 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Paper towels - 12 rolls
- Toilet paper - 36 rolls
- Liquid hand soap - 8 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 4 bottles
- Disinfectant spray - 4 bottles
- Trash bags for residual waste - 100 pieces
- Waste bags for glass - 40 pieces
- Paper waste bags - 40 pieces

Cleaning

Broomqty 4
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 4
Cleaning cart
Hand soap dispensersqty 4
Paper towel dispensersqty 4
Waste binsqty 12
Waste binsqty 4
Cleaning wipesqty 12
Rubber glovesqty 12
Glass cleanersqty 4

Tips

Plan one market stall or suitable display area per exhibitor, then add space for walkways and queues. Confirm the final exhibitor count before ordering tables, chairs, tablecloths, and display furniture.
Reserve power outlets before buying equipment. Count every coffee machine, kettle, payment terminal, cooler, and food warmer, then add extension cords, power strips, and cable reels to reach the layout safely.
Prepare separate drink stations for chilled and hot drinks. Chill drinks before opening, and keep spare cooler crates or coolers available so stock is not mixed with serving supplies.
Set aside enough tableware for the busiest service period, not just the expected average. Include drinking glasses, coffee cups, tea glasses, plates, cutlery sets, serving platters, and serving jugs.
Keep payment and closing supplies together in one controlled area. Test payment terminals, prepare change before exhibitors arrive, and keep flashlights available in case the market runs late or power fails.

Frequently asked questions

What do I need for a glass market?: You need display furniture such as market stalls, tables, chairs, tablecloths, and any racks or high tables required by exhibitors. Add tableware, drink service equipment, coolers, payment terminals, power supplies, kitchen tools, and waste arrangements.
How many tables do I need for a glass market?: Start with one table or stall position per exhibitor, then add separate tables for drinks, food service, registration, and payments. Confirm the exhibitor list before finalising the quantity so late additions do not block walkways.
When should I chill drinks for a glass market?: Chill drinks several hours before opening, using coolers or cooler crates with enough capacity for the first service period. Check the stock and cooling space on the day before, rather than waiting until setup begins.
What power equipment is needed at a glass market?: List every powered item first, including coffee machines, kettles, food warmers, payment terminals, and coolers. Arrange the required outlets and bring extension cords, power strips, and cable reels before the layout is installed.

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