What you need for a German language course

A German language course needs more than workbooks and pens. Plan materials for each participant, a clear setup for the teacher, and enough equipment to show presentations without last-minute searching for cables. Coffee, tea and water also need serving supplies, especially if participants stay for several hours. Use the shopping list below to prepare the room, welcome attendees and keep the lesson running smoothly.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 22
Tablesqty 6
Teacher's table
Coat rack

Equipment

Laptop
Projector
Projection screen
Extension cordsqty 3
Power stripsqty 3
Coffee maker
Kettle
Coolersqty 2

Kitchen

Thermos flasksqty 3
Water jugsqty 3
Serving traysqty 4
Small bowlsqty 6

Tableware

Coffee cupsqty 24
Drinking glassesqty 24
Platesqty 24
Cutlery setsqty 24

Course materials

German workbooksqty 22
German dictionariesqty 6
Whiteboard
Flip chart
Whiteboard markersqty 8
Flipchart markersqty 8
Notepadsqty 22
Ballpoint pensqty 25
Name badgesqty 22
Printed handoutsqty 22

Cleaning

Bucket
Mop
Broom
Dustpan and brush
Vacuum cleaner
Reusable dish towelsqty 6

Catering

Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 pack
- Milk - 4 liters
- Oat milk - 2 liter
- Still water - 12 bottles
- Sparkling water - 12 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Lemons - 6 pieces
- Sandwich rolls - 30 pieces
- Whole grain bread - 3 loaves
- Unsalted butter - 2 packs
- Young cheese - 1,5 kilo
- Aged cheese - 1 kilo
- Back ham - 1 kilo
- Chicken breast slices - 750 grams
- Vegetarian spreads - 6 tubs
- Hummus - 4 tubs
- Cream cheese - 4 tubs
- Lettuce - 4 heads
- Tomatoes - 2 kilos
- Cucumbers - 6 pieces
- Bell peppers - 6 pieces
- Apples - 25 pieces
- Bananas - 20 pieces
- Grapes - 2 kilos
- Yogurt - 3 liters
- Muesli - 1 kilo
- Butter cookies - 4 packs
- Snacks - 4 bags
- Napkins - 200 pieces
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Toilet paper - 12 rolls

Tips

Order one German workbook, notepad and ballpoint pen per participant, plus a small spare supply for late registrations or damaged materials.
Allow one name badge for every participant, teacher and organiser. Prepare them before doors open so reception does not become a bottleneck.
Check the presentation setup at least 60 minutes before the course starts. Test the laptop, projector, screen, extension cords and power strips together.
For a course lasting several hours, provide at least one drinking glass per person and enough coffee, tea and water for the full break period. Put water jugs where participants can reach them without interrupting the lesson.
Prepare printed handouts and dictionaries before participants arrive, then place the workbooks at each seat. This prevents people from queuing at the teacher’s table during the opening activity.

Frequently asked questions

What should I buy for a German language course?: You need German workbooks, dictionaries, notepads, ballpoint pens, name badges and printed handouts. For the room, plan tables, chairs, a teacher’s table, a whiteboard or flip chart, markers and presentation equipment.
How many workbooks and pens do I need per person?: Prepare one workbook, one notepad and one ballpoint pen per registered participant. Add 5 to 10 percent extra, or at least two spare sets for a small class, to cover late registrations and replacements.
How early should I set up the classroom?: Open and set up the room at least 60 minutes before the course begins. Use the first 30 minutes for tables, chairs and materials, then leave time to connect and test the presentation equipment.
How much coffee, tea and water should I provide?: Plan roughly 2 to 3 hot drinks per person for a half-day course, with water available throughout. Provide one cup and one drinking glass per participant, plus a few extras for the teacher and replacements.

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