What you need for a game development camp

A game development camp needs more than laptops and a room. You will need reliable network equipment, chargers, power access, work materials, and a few backups for the equipment that fails first. Plan one laptop and one headset per participant, plus spare cables, mice, chargers, and batteries. Stock refrigerators only after meal quantities and dietary requirements are confirmed, and prepare folders and name badges before participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 12
Chairsqty 36
Office chairsqty 30
Reception desk
Foldable tablesqty 4
Coat racksqty 3
Storage cratesqty 12

Equipment

Laptopsqty 30
Computer miceqty 30
Headsetsqty 30
Webcamsqty 12
Projector
Projection screen
Speakersqty 2
Microphone
Wi-Fi routersqty 3
Network Switchesqty 3
Ethernet cablesqty 36
HDMI cablesqty 4
Power stripsqty 18
Extension cordsqty 12
USB sticksqty 12
External hard drivesqty 2
Laptop chargersqty 30
Spare batteriesqty 24

Computer supplies

Whiteboardsqty 4
Whiteboard markersqty 24
Sketchpadsqty 30
Pencilsqty 60
Erasersqty 30
Colored pencilsqty 12
Rulersqty 12
Notepadsqty 36
Ballpoint pensqty 60
Sticky notesqty 12
Name badgesqty 36
Participant foldersqty 30
Duct tapeqty 6
Cable tiesqty 100

Tableware

Drinking glassesqty 40
Coffee cupsqty 30
Platesqty 40
Bowlsqty 40
Cutlery setsqty 40

Kitchen

Refrigeratorsqty 2
Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Cutting boardsqty 4
Chef's knivesqty 4
Measuring cupsqty 2
Mixing bowlsqty 4
Serving spoonsqty 6
Storage binsqty 12
Tea towelsqty 12
Kitchen towelsqty 6

Cleaning

Broom setsqty 3
Mopsqty 3
Bucketsqty 3
Dustpan and brushqty 3
Cleaning cartsqty 2

Decorations

Welcome sign
Team flagsqty 6
Directional signsqty 8
Prize trophiesqty 3

Lighting

Desk lampsqty 12
String lightsqty 4

Safety

Flashlightsqty 8
Reflective vestsqty 8
Extension cord matsqty 6

Catering

Groceries
- Whole wheat bread - 12 loaves
- White rolls - 60 pieces
- Whole wheat rolls - 60 pieces
- Croissants - 36 pieces
- Currant buns - 36 pieces
- Butter - 6 packs
- Strawberry jam - 4 jars
- Peanut butter - 4 jars
- Chocolate sprinkles - 4 packs
- Chocolate spread - 4 jars
- Young cheese - 5 kilogram
- Chicken breast slices - 3 kilograms
- Hummus - 2 kilograms
- Eggs - 90 pieces
- Yogurt - 12 liters
- Muesli - 4 kilograms
- Cornflakes - 4 packs
- Oatmeal - 3 kilograms
- Milk - 24 liters
- Soy drink - 6 liters
- Buttermilk - 6 liters
- Apples - 60 pieces
- Bananas - 60 pieces
- Pears - 36 pieces
- Grapes - 6 kilograms
- Cucumbers - 12 pieces
- Carrots - 6 kilograms
- Bell peppers - 24 pieces
- Cherry tomatoes - 4 kilograms
- Lettuce - 12 heads
- Potatoes - 15 kilogram
- Rice - 8 kilograms
- Pasta - 8 kilograms
- Whole grain wraps - 72 pieces
- Tomato sauce - 12 jars
- Diced tomatoes - 12 cans
- Coconut milk - 8 cans
- Kidney beans - 8 cans
- Chickpeas - 8 cans
- Corn - 8 cans
- Peas - 6 kilograms
- Wok vegetables - 10 kilograms
- Mushrooms - 5 kilograms
- Onions - 5 kilograms
- Garlic - 6 bulbs
- Chicken breast - 8 kilogram
- Tofu - 4 kilograms
- Ground meat - 8 kilogram
- Grated cheese - 4 kilograms
- Feta - 2 kilograms
- Slamix - 12 bags
- Mayonnaise - 4 jars
- Ketchup - 4 bottles
- Chili sauce - 3 bottles
- Soy sauce - 3 bottles
- Olive oil - 4 bottles
- Sunflower oil - 3 bottles
- Salt - 2 packs
- Black pepper - 2 jars
- Paprika powder - 2 jars
- Curry powder - 2 jars
- Italian herbs - 2 jars
- Bouillon cubes - 2 boxes
- Pancake mix - 4 packs
- Pancake syrup - 3 bottles
- Vanilla custard - 8 liter
- Ice - 6 liters
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Popcorn - 2 kilograms
- Salted pretzels - 6 bags
- Muesli bars - 60 pieces
- Cookies - 12 packs
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Spa Blauw - 60 bottles
- Sparkling mineral water - 24 bottles
- Squash - 4 bottles
- Coffee - 8 packs
- Decaffeinated coffee - 2 packs
- Tea bags - 4 boxes
- Cocoa powder - 2 packs
- Sugar - 3 kilograms
- Sweetener - 2 boxes
- Lemon juice - 2 bottles
- Dish soap - 4 bottles
- Dishwasher tablets - 2 boxes
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 4 bottles
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Paper napkins - 12 packs
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Freezer bags - 4 boxes
- Trash bags - 6 rolls
- Hand soap - 8 bottles
- Hand sanitizer gel - 6 bottles

Tips

Provide one laptop, mouse, headset, and charger per participant. Add at least 10% spare mice and chargers, or keep two complete backup setups available for a small group.
Plan the network before shopping: use enough switches and Ethernet cables for every wired laptop, plus two spare cables per work area. Keep Wi-Fi routers available for devices that cannot use wired connections.
Buy or bring one power strip for every 4–6 workstations and at least one extension cord per room. Test the power layout before participants arrive so cables do not cross walkways.
Allow one whiteboard marker set, sketchpad, pencil, and eraser per participant, with 20% extra stationery for lost or used-up supplies. Print handouts and fill participant folders before the first workshop.
Prepare USB sticks or external hard drives for project backups, but do not rely on a single copy. Keep at least two backup drives and save a copy of each project at the end of every working day.

Frequently asked questions

How many laptops do I need for a game development camp?: Plan one laptop per participant, plus at least two spare laptops for a group of up to 20 people. Check the required software and licenses on every device at least 7 days before the camp.
How many headsets and mice should I buy for a game development camp?: Provide one headset and one mouse per participant, then add 10% spare units. For 20 participants, that means 22 headsets and 22 mice.
How many network cables are needed for a game development camp?: Count one Ethernet cable per wired laptop, then add two spare cables per work area. Test every cable, switch, router, and power strip no later than 1 day before arrival.
When should I buy food and stock the refrigerators?: Confirm registrations, dietary requirements, and medical details before buying food, ideally 7 days in advance. Stock refrigerated items on the day before the camp or early on the first day, depending on storage capacity.

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