Flower market shopping list

Use this list to buy and gather everything needed for a flower market, from buckets and display furniture to payment equipment and refreshments. The quantities depend on the number of exhibitors and visitors, but the setup needs more than flowers alone. Plan for one display area per stand, spare power and payment supplies, and enough containers to keep cut flowers fresh. Check the list at least one week before the market, then shop for perishables and collect the flowers closer to opening time.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market tablesqty 12
Folding chairsqty 30
High tablesqty 6
Wooden cratesqty 20
Display racksqty 8
Flower bucketsqty 40
Stoolsqty 8

Tableware

Reusable coffee cupsqty 80
Glassesqty 80
Platesqty 80
Cutlery setsqty 80
Serving traysqty 8

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Cash registersqty 2
Card machinesqty 2
Extension cordsqty 6
Power stripsqty 6
Battery chargersqty 2

Kitchen

Flower scissorsqty 12
Pruning shearsqty 6
Pitchersqty 8
Measuring cupsqty 4
Cutting boardsqty 4

Decorations

Price tag holdersqty 100
Route signsqty 8
Chalkboardsqty 10
Tableclothsqty 12
Buntingqty 8

Lighting

String lightsqty 8
LED lampsqty 12
Flashlightsqty 4

Cleaning

Waste binsqty 8
Dustpansqty 4
Broomsqty 4
Mopsqty 4
Bucketsqty 6
Cleaning cartsqty 2

Catering

Groceries
- Roses - 300 pieces
- Tulips - 300 pieces
- Peonies - 150 pieces
- Sunflowers - 100 pieces
- Gerberas - 200 pieces
- Lilies - 100 pieces
- Eucalyptus - 80 stems
- Baby's breath - 60 bunches
- Mixed field bouquets - 100 bouquets
- Houseplants - 40 pieces
- Herb plants - 60 pieces
- Flower bulbs - 100 bags
- Small plant pots - 80 pieces
- Medium plant pots - 50 pieces
- Potting soil - 10 bags
- Florist paper - 6 rolls
- Gift ribbon - 10 rolls
- Rubber bands - 500 pieces
- Coffee - 6 packs
- Tea - 4 boxes
- Sugar - 3 kilograms
- Milk - 12 liters
- Oat milk - 6 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Spa Blauw - 12 bottles
- Sparkling water - 6 bottles
- Apple juice - 6 packs
- Lemons - 20 pieces
- Apple pie slices - 80 pieces
- Butter cookies - 6 packs
- Mini muffins - 80 pieces
- Paper napkins - 500 pieces
- Sandwich bags - 2 boxes
- Coffee filters - 200 pieces
- Stirrers - 300 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 10 pieces
- Microfiber cloths - 20 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Paper carrier bags - 300 pieces
- Cash float - 1 stock
- Tape - 6 rolls
- Price stickers - 500 pieces
- Waterproof markers - 12 pieces

Tips

Allow at least one table, one display surface and several flower buckets for each exhibitor. Buy or borrow spare buckets as well, because full buckets become difficult to move during setup.
Plan one payment setup for every busy sales area, plus one spare card machine charger and a power bank. Test every card machine and cash register at least 24 hours before the market.
Bring extension cords and power strips with enough length to keep walkways clear. Reserve and test the power outlets before the tents, tables and displays are fully installed.
Buy price tag holders, chalkboards and route signs before the flowers arrive. Prepare the prices and directions in advance so exhibitors are not writing signs while visitors are waiting.
Collect flowers as late as practical, then keep them in clean flower buckets with water until display time. Pack flower scissors and pruning shears with the market supplies rather than leaving them at home.

Frequently asked questions

What do I need for a flower market stall?: Each stall needs a table or display surface, flower buckets, price tag holders and a way to accept payment. Add chairs or stools where sellers need to sit, and provide at least one spare display item for busy stands.
How many flower buckets do I need for a flower market?: Start with at least 3 to 5 buckets per flower stand, depending on the size of the arrangements. Add 10% spare capacity so flowers can be separated, replenished or stored safely during the market.
When should I buy flowers for a flower market?: Buy or collect cut flowers as close to market opening as possible, usually on the same day or the day before. Prepare buckets, water and cutting tools at least 24 hours earlier so the flowers can be handled immediately.
How much cash and payment equipment should I bring?: Bring one tested card machine and cash register for each main sales point, plus a spare charger or battery pack. Withdraw small notes and coins before setup, and keep a separate cash float for each sales area.

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