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First Aid Training Day Checklist

A first aid training day needs more than an instructor and a suitable room. You must coordinate registrations, dietary requirements, course materials, practical stations, presentation equipment and certificates in the right order. This checklist takes you from reserving the course room to receiving participants on the day. It also highlights details that are often left until the last minute, such as testing the screen, chilling drinks and setting up separate adult, child and baby CPR practice areas.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

  • Reserve course room

  • Book first aid instructor

  • Send invitations

  • Process registrations

  • Collect dietary requirements

  • Check participant list

  • Confirm course program

  • Order catering

  • Order course materials

  • Prepare certificates

  • Check the presentation

  • Set out practical scenarios

    2 people

  • Do the shopping

    2 people

  • Chill drinks

  • Send participant information

  • Open venue

    2 people

  • Ventilate room

  • Set up tables and chairs

    3 people

  • Connect presentation screen

  • Lay out course materials

    2 people

  • Set up training mannequins

    2 people

  • Set up practice stations

    2 people

  • Set out coffee and tea

    2 people

  • Set up the reception table

Event

  • Receive participants

    2 people

  • Register attendance

  • Give welcome instructions

  • Give first aid theory training

  • Serve coffee break

    2 people

  • Refill drinks

  • Demonstrate CPR

  • Run CPR practice

    3 people

  • Practice using an AED

    3 people

  • Serve dinner

    3 people

  • Collect tableware

    2 people

  • Practice choking response

    2 people

  • Practice wound care

    2 people

  • Practice accident scenarios

    3 people

  • Test knowledge and skills

    2 people

  • Present Certificates

    2 people

  • Answer participants' questions

Aftercare

  • Clean the practice materials

    2 people

  • Clear tables and chairs

    3 people

  • Wash dishes

    2 people

  • Collect waste

    2 people

  • Clean the room

    2 people

  • Switch off equipment

  • Inventory materials

  • Return borrowed materials

  • Send participants’ certificates afterward

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

  • Tablesqty 6
  • Chairsqty 24
  • Reception desk
  • Waste binsqty 3

Equipment

  • Laptop
  • Projector
  • Projection screen
  • Extension cordsqty 3
  • Power stripsqty 3
  • Presentation remote

Course materials

  • Adult CPR mannequinsqty 4
  • Child CPR manikin
  • Baby CPR manikin
  • Practice AEDsqty 4
  • Practice bandagesqty 10
  • Practice woundsqty 6
  • Practice safety vestsqty 6
  • Course booksqty 22
  • Worksheetsqty 24
  • Ballpoint pensqty 24
  • Notepadsqty 24
  • Name badgesqty 24
  • Certificatesqty 22
  • Markersqty 12
  • Flip chart
  • Flipchart markersqty 6
  • Tapeqty 2
  • Scissorsqty 2
  • Clipboardsqty 6
  • Training bandageqty 6
  • Training glovesqty 50
  • Training blanketsqty 6

Tableware

  • Coffee cupsqty 24
  • Drinking glassesqty 24
  • Platesqty 24
  • Cutlery setsqty 24

Kitchen

  • Coffee makerqty 2
  • Kettlesqty 2
  • Thermos flasksqty 3
  • Coolersqty 2
  • Serving plattersqty 4
  • Serving spoonsqty 4
  • Cutting boardsqty 2

Catering

  • Groceries

Tips

  • Book the instructor and reserve the course room before sending invitations. Once registrations open, collect dietary requirements at the same time so catering can be ordered with accurate numbers.
  • Confirm the participant list and course program several days before the training day. Use the final list to prepare name badges, course books, worksheets, pens and certificates without guessing quantities.
  • Test the laptop, projector, projection screen, presentation remote, extension cords and power strips before participants arrive. A working presentation setup is not enough if the cables do not reach the tables.
  • Create clearly marked practice stations for CPR, AED use, bandaging and wound scenarios. Place the adult, child and baby CPR mannequins where participants can work in small groups instead of waiting for one station.
  • Open and ventilate the room before reception starts, then set out coffee, tea, chilled drinks and catering. Keep the reception table ready with name badges so check-in does not delay the course start.

Frequently asked questions

How far in advance should I book a first aid instructor?
Book the instructor as soon as you have a likely training date, preferably at least 4 to 6 weeks beforehand. This gives you time to reserve the room, open registrations and order the correct course materials.
How many CPR mannequins do I need for a first aid training day?
Plan the number of mannequins around your group size and practice format, with one practical station for each small group where possible. Include adult, child and baby mannequins if all three are part of the course program.
When should I order catering for first aid training?
Order catering after registrations close or after you set a firm participant deadline, usually 5 to 7 days before the course. Confirm dietary requirements before placing the final order and include the instructor in the headcount.
What should I prepare the day before first aid training?
Prepare certificates, name badges, course books, worksheets and the presentation at least one day before. Also check the practice AEDs, bandages, training wounds, safety vests and every cable needed for the presentation.

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