What You Need for a Film Quiz

Use this shopping list to prepare a film quiz without running short on serving ware, drinks or technical backups. The plan covers the equipment for showing questions and playing music clips, plus the kitchen items needed for coffee, cold drinks and buffet service. Buy or borrow disposable and reusable items according to your guest count, then check dietary requirements before placing the food order. Small items such as spare batteries, extension cords and printed answer sheets are easy to overlook and can delay the start.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 64
Reception desk
Buffet tableqty 2
Tableclothsqty 10

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Microphone
Microphone stand
Extension cordsqty 4
Power stripsqty 4
HDMI cableqty 2
Spare batteriesqty 2
Calculatorsqty 4

Tableware

Glassesqty 80
Coffee cupsqty 70
Platesqty 80
Cutlery setsqty 80
Serving bowlsqty 12
Serving spoonsqty 8

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Ice cube traysqty 4
Cutting boardsqty 3
Knivesqty 4
Pliersqty 4
traysqty 6

Decorations

Table numbersqty 8
Film set decoration
Red carpet
Prize table sign

Lighting

Mood lightingqty 4
Desk lampsqty 4

Catering

Groceries
- Coffee beans - 2 kilos
- Tea bags - 120 pieces
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 2 kilos
- Sweeteners - 200 pieces
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Sparkling water - 10 bottles
- Still water - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Salted popcorn - 8 bags
- Savory nuts - 6 bags
- Mini pretzels - 6 bags
- Cucumber - 8 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilos
- Grapes - 3 kilos
- Apples - 40 pieces
- Hummus - 8 tubs
- Garlic sauce - 4 bottles
- Salsa sauce - 6 jars
- Cream cheese - 1 kilo
- Baguettes - 12 pieces
- Mini wraps - 80 pieces
- Cheese slices - 2 kilos
- Turkey breast - 1,5 kilo
- Vegetarian falafel - 2 kilo
- Olives - 6 jars
- Pickles - 4 jars
- Napkins - 400 pieces
- Paper straws - 100 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 3 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Sponges - 2 packs
- Hand soap - 4 bottles
- Disinfectant wipes - 4 packs

Cleaning

Trash binsqty 6
Trash bag holdersqty 6
Cleaning bucketsqty 2
Mopsqty 2
Broom and dustpanqty 2
Microfiber clothsqty 12
Toilet brushesqty 2

Office

Answer sheetsqty 400
Pensqty 80
Pencilsqty 40
Pencil sharpenersqty 8
Clipboardsqty 8
Printer paperqty 500
Tapeqty 4
Scissorsqty 4
Markersqty 2
Notepadsqty 8

Prizes

Film quiz trophy
Medal for winnersqty 8
Prize packagesqty 8
Gift vouchersqty 8

Tips

Plan two to three drinks per person for the first hour, then one to two per person for each additional hour. Add extra water and ice if guests will be standing around before the quiz starts.
Allow one glass, plate and cutlery set per guest, plus at least 10% extra. For a group of 40, that means 44 of each item so a dropped or misplaced item does not interrupt service.
Test the laptop, projector, screen, speakers, microphone and HDMI cable at least 24 hours beforehand. Pack one spare HDMI cable, extension cord and set of batteries rather than discovering a connection problem when guests arrive.
Prepare one printed answer sheet per participant or team, plus 10% spare copies. Sort the sheets before the event and keep pens, scoring materials and the answers together at the scoring table.
Order prizes early enough for delivery and wrap them at least one day before the quiz. Keep a written list of dietary requirements beside the buffet ingredients so suitable options are not forgotten during shopping.

Frequently asked questions

How much food and drink do I need for a film quiz?: For a two- to three-hour quiz, plan two to three drinks per person in the first hour and one to two per person after that. Provide one main buffet portion per guest, with extra servings for about 10% of the group and separate options for recorded dietary requirements.
How many glasses, plates and cutlery sets should I buy?: Use one complete place setting per guest and add 10% spare. For 30 guests, prepare at least 33 glasses, 33 plates and 33 cutlery sets.
What equipment do I need to show a film quiz?: You need a laptop, projector, projection screen, speakers, microphone, HDMI cable, extension cords and power strips. Test everything at least 24 hours before the event and bring spare batteries and a backup cable.
How many quiz sheets should I print?: Print one answer sheet for every participant or team, depending on your format, plus 10% spare copies. For 50 participants, print at least 55 sheets and prepare the scoring materials before guests arrive.

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