What you need for a FIFA tournament

A FIFA tournament needs more than consoles and a copy of the game. You also need enough screens, controllers, cables and power access to keep matches moving, plus registration materials and clearly labelled equipment. For catering, plan cups, plates, serving utensils, chilled drinks and snacks for the full event. Buy or collect prizes early, and test every console, controller and network connection before players arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 48
High tablesqty 3

Equipment

Game consolesqty 4
Televisionsqty 4
FIFA Gamesqty 4
Game controllersqty 16
HDMI cablesqty 6
Power stripsqty 8
Extension cordsqty 8
Charging stationsqty 4
Wi-Fi router
Ethernet cablesqty 8

Organization

Registration clipboardsqty 2
Pensqty 20
Competition formsqty 60
Printed match schedulesqty 8
Name stickersqty 60
Controller labelsqty 20
Notepadsqty 4

Catering

Reusable cupsqty 60
Platesqty 60
Cutlery setsqty 60
Serving plattersqty 8
Serving spoonsqty 6
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Drink dispensersqty 2
Bottle openersqty 3

Prizes

Tournament trophy
Medal setsqty 3

Cleaning

Waste binsqty 4
Broom and dustpanqty 2
Mop setsqty 2
Bucketsqty 2
Microfiber clothsqty 12

Groceries

Groceries
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Beer - 96 cans
- Alcohol-free beer - 24 cans
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Sugar - 1 kilo
- Mints - 1 box
- Paper coffee cups - 100 pieces
- Coffee filters - 1 pack
- Ice cubes - 8 bags
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Peanuts - 3 bags
- Salty breadsticks - 3 bags
- Popcorn - 3 bags
- Mini pizzas - 80 pieces
- Meatballs - 120 pieces
- Vegetarian Snacks - 60 pieces
- Mini spring rolls - 60 pieces
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Young cheese - 2 kilos
- Back ham - 1.5 kilos
- Hummus - 6 tubs
- Cucumbers - 6 pieces
- Cherry tomatoes - 2 kilos
- Grapes - 3 kilos
- Apples - 40 pieces
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 1 bottle
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Dishwasher tablets - 1 pack
- Sponges - 6 pieces

Tips

Allow one playable setup for every match running at the same time, with one spare controller and at least one spare HDMI cable available. Test the complete console-and-screen combination before the tournament.
Use one registration clipboard, pen and name sticker per registration point. Print the match schedule before opening and keep at least 5 extra copies for replacements or last-minute changes.
Bring enough power strips and extension cords to reach every screen and console without daisy-chaining them. Keep charging stations in one clearly marked area so controllers do not disappear between rounds.
Chill drinks for at least 4 hours before the start. As a working quantity, plan 2 to 3 drinks per person for the first hour, then add about 1 drink per person for each additional hour.
Collect prizes and tournament materials at least 1 day before the event. Charge controllers and consoles overnight, then check the game software and network connection again on the day.

Frequently asked questions

What do I need for a FIFA tournament?: You need consoles, televisions, FIFA games, controllers, HDMI cables, power strips, extension cords and a tested network connection. Add registration clipboards, pens, schedules, name stickers, prizes, cups, plates, cutlery, drinks and snacks.
How many controllers do I need for a FIFA tournament?: Plan for 2 working controllers per active match setup, plus at least 1 spare controller for the tournament. Label every controller before players arrive and charge them fully overnight.
How much food and drink do I need for a FIFA tournament?: Allow 2 to 3 drinks per person during the first hour and about 1 additional drink per person for every later hour. Provide enough plates, cups and cutlery for each guest, plus around 10% extra for replacements.
When should I buy supplies for a FIFA tournament?: Buy non-perishable supplies and order prizes at least 1 week in advance. Chill drinks 4 hours before the event, and collect or check equipment and printed materials at least 1 day beforehand.

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