What to bring for a family tournament

A family tournament needs more than balls and a schedule. You will need equipment for several games, a clear way to register teams and record scores, and enough tables, seating, cups, food, and drinks for breaks. Check the venue before shopping: confirm power outlets, toilets, storage space, and whether nets, tables, or other equipment are already available. Plan a few spare items as well, because missing pumps, balls, bibs, or serving utensils can delay the first match.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Chairsqty 60
Beer table setsqty 4
Registration desk
Serving tablesqty 3

Sports equipment

Footballsqty 6
Volleyballqty 3
Badminton racketsqty 12
Shuttlesqty 24
Tug of war rope
Relay batonsqty 8
Hoopsqty 10
Conesqty 40
Vestsqty 40
Hand pumpsqty 3
Spare ballsqty 4
Volleyball net
Badminton netsqty 2
Scoreboardsqty 6
Stopwatchesqty 4
Whistlesqty 6
Measuring tapeqty 2
Bib numbersqty 60

Tableware

Reusable cupsqty 100
Platesqty 80
Cutlery setsqty 80
Coffee cupsqty 40
Serving plattersqty 12
Serving spoonsqty 8
Pliersqty 6
Thermos flasksqty 4

Kitchen

Barbecuesqty 2
Gas cylindersqty 2
Coolersqty 4
Cutting boardsqty 4
Chef's knivesqty 4
Scissorsqty 3
Aluminum baking traysqty 4
Ice packsqty 20

Equipment

Speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Bluetooth speaker

Decorations

Buntingqty 8
Balloonsqty 100
Team-colored ribbonsqty 8
Tableclothsqty 8
Name badgesqty 70

Lighting

LED lampsqty 6
String lightsqty 4

Cleaning

Waste binsqty 8
Reusable cleaning clothsqty 12
Bucketsqty 4
Broomqty 2
Eye-catchersqty 2

Catering

Groceries
- Hamburgers - 70 pieces
- Vegetarian burgers - 15 pieces
- Chicken skewers - 50 pieces
- Vegetarian skewers - 20 pieces
- Sausages - 60 pieces
- Hamburger buns - 90 pieces
- Hot dog buns - 70 pieces
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 bottles
- Barbecue sauce - 3 bottles
- Garlic sauce - 2 bottles
- Fried onions - 3 bags
- Pickles - 4 jars
- Lettuce - 8 heads
- Tomatoes - 5 kilograms
- Cucumbers - 5 pieces
- Onions - 3 kilograms
- Peppers - 3 kilograms
- Mushrooms - 2 kilogram
- Corn on the cob - 30 pieces
- Potato salad - 5 kilograms
- Pasta salad - 5 kilograms
- Raw vegetable salad - 4 kilogram
- Baguette sandwiches - 30 pieces
- Baby potatoes - 5 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa - 4 jars
- Snack mix - 4 bags
- Popcorn - 3 bags
- Watermelons - 4 pieces
- Apples - 5 kilograms
- Bananas - 4 kilogram
- Grapes - 3 kilograms
- Strawberries - 2 kilograms
- Ice pops - 80 pieces
- Cookies - 6 packs
- Brownies - 50 pieces
- whipped cream - 6 cans
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Lemonade - 6 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Beer - 8 crates
- Alcohol-free beer - 2 crates
- White wine - 8 bottles
- Rosé - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 15 kilograms
- Salt - 1 tin
- Pepper - 1 can
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 bottles
- Aluminum foil - 3 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Wet wipes - 6 packs
- Napkins - 300 pieces
- Barbecue charcoal - 20 kilogram
- Firelighters - 2 boxes
- Matches - 2 boxes
- Diet-friendly sandwiches - 15 pieces

Tips

Pack one hand pump and spare balls before the tournament starts. A flat football or volleyball can stop a match immediately, while spare equipment lets you keep the schedule moving.
Prepare separate boxes for football, volleyball, badminton, relay, and tug-of-war equipment. Include the balls, rackets, shuttles, rope, batons, hoops, cones, vests, nets, whistles, and stopwatches with the relevant game.
Bring enough team identifiers for every participant, plus a few extras. Bib numbers, vests, wristbands, team cards, and printed participant lists are easy to overlook until registration begins.
Set up a registration desk and at least one serving table before guests arrive. Keep scoreboards, score sheets, pens, measuring tape, and the printed match schedule together so officials do not have to search for them.
Buy or pack drinks, snacks, and tableware for the full event, including reusable cups, plates, cutlery, coffee cups, serving platters, and serving spoons. Chill drinks ahead of time and keep dietary requirements with the food plan.

Frequently asked questions

What sports equipment do I need for a family tournament?: Plan equipment for each chosen discipline: footballs, a volleyball, badminton rackets and shuttles, a tug-of-war rope, relay batons, hoops, cones, vests, nets, whistles, and stopwatches. Add at least one hand pump and several spare balls.
How many tables and chairs do I need for a family tournament?: Use a registration desk, separate serving tables, and enough seating for people during breaks. As a starting point, provide one chair per seated guest and one table for every 6 to 8 people, then adjust for the venue and meal setup.
What should I buy for food and drinks at a family tournament?: Plan around 2 to 3 drinks per person for the first hour, then about 1 drink per person per hour afterward. Include snacks for each break, and match plates, cutlery, cups, serving platters, and serving spoons to the number of participants and helpers.
When should I prepare the tournament shopping list?: Make the first shopping list at least 7 days before the tournament, after registrations and dietary requirements are collected. Buy non-perishable supplies early, then chill drinks and prepare fresh snacks on the day or the evening before.

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