Family tournament shopping list

A family tournament needs more than balls and team shirts. You also need clearly separated equipment for matches, serving items for the cafeteria, drinking glasses, water jugs and a way to keep team information together. Use the quantities in your plan as your starting point, then check them against the final participant count before shopping. Do this at least two or three days before the tournament so missing items can still be borrowed, bought or collected.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 2
Tablesqty 8
Folding chairsqty 70
High tablesqty 4
Tableclothqty 8
Clothing rack

Sports equipment

Footballsqty 8
Handballsqty 4
Conesqty 40
Marker conesqty 40
Mini goalsqty 4
Training bibsqty 40
Whistlesqty 6
Stopwatchesqty 4
Scoreboardsqty 4
Competition foldersqty 6
Team shirts blueqty 20
Red team shirtsqty 20
Yellow team shirtsqty 20
Green team shirtsqty 20
First aid blanketqty 2
Water jugsqty 6
Pensqty 20
Clipboardsqty 8
Notepadsqty 10
Measuring tapeqty 2
Spare whistlesqty 4

Tableware

Reusable drinking glassesqty 80
Reusable platesqty 80
Reusable cutleryqty 80
Coffee cupsqty 50
Tea glassesqty 30
Serving plattersqty 10
Serving spoonsqty 8
Small bowlsqty 12

Kitchen

Barbecueqty 2
Barbecue tongsqty 4
Cutting boardsqty 4
Chef's knifeqty 4
Coolersqty 6
Thermos flasksqty 4
Coffee machinesqty 2
Kettlesqty 2
Meat cutting boardqty 2

Equipment

Speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Rechargeable power banksqty 2
Cash box
Payment terminal
Laptopsqty 2
Tabletsqty 2
Printer
Spare batteriesqty 2
Megaphone

Lighting

String lightsqty 4
Battery lanternsqty 4

Decorations

Buntingqty 6
Balloonsqty 100
Team flagsqty 4
Welcome sign
Directional signsqty 6
Prizes and trophiesqty 8
Medalsqty 70
Barrier tapeqty 4
Tapeqty 6
Scissorsqty 6
Cable tiesqty 100
Chalkboardsqty 4

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 6 liters
- Oat milk - 3 liters
- Lemon - 6 pieces
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 4 bottles
- Alcohol-free beer - 3 cases
- Spa Blauw - 8 crates
- Spa Rood - 4 crates
- Sports drink - 3 crates
- Ice cubes - 12 bags
- Sandwiches - 100 pieces
- Baguettes - 8 pieces
- Hamburgers - 80 pieces
- Chicken skewers - 60 pieces
- Vegetarian burgers - 20 pieces
- Vegetarian skewers - 20 pieces
- Cocktail sausages - 40 pieces
- Cheese slices - 2 packs
- Ham - 2 packs
- Hummus - 4 tubs
- Herb butter - 6 tubs
- Lettuce - 8 heads
- Tomatoes - 5 kilograms
- Cucumbers - 8 pieces
- Onions - 3 kilograms
- Peppers - 3 kilograms
- Mushrooms - 2 kilogram
- Potato salad - 5 kilograms
- Pasta salad - 5 kilograms
- Fries sauce - 4 bottles
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Barbecue sauce - 3 bottles
- Garlic sauce - 3 bottles
- Satay sauce - 3 jars
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 bottles
- Hamburger buns - 80 pieces
- Hot dog buns - 40 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Nut mix - 4 bags
- Olives - 4 jars
- Grapes - 4 kilograms
- Apples - 50 pieces
- Bananas - 40 pieces
- Oranges - 30 pieces
- Watermelons - 3 pieces
- Ice pops - 80 pieces
- Cookies - 8 packs
- Brownies - 60
- Chocolate bars - 50 pieces
- Coffee creamer - 2 packs
- Napkins - 300 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Barbecue briquettes - 3 bags
- Firelighters - 2 boxes
- Disposable lighters - 4 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dishwasher tablets - 30 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 4 bottles
- Paper towels - 6 packs
- Food containers - 20 pieces
- Diet-friendly sandwiches - 10 pieces
- Gluten-free hamburgers - 6 pieces

Cleaning

Waste binsqty 6
Litter pickerqty 2
Broomqty 3
Dustpan and brushqty 3
Mop headsqty 2
Bucketsqty 3
Cleaning glovesqty 8
Spongesqty 8
Microfiber clothsqty 12
Laundry basketsqty 4

Tips

Count participants, referees and volunteers separately before buying drinks and food. The final number often changes after registrations close, so update the shopping list when you share the final numbers.
Pack sports equipment by function: match balls, cones, mini goals, bibs, whistles, stopwatches and scoreboards. Checking each group against the match schedule prevents a shortage when several games run at once.
Keep team shirts sorted by colour and size, preferably on the clothing rack before participants arrive. Put the shirts and team assignments together rather than handing them out from separate boxes.
Prepare the cafeteria serving kit as one set: tablecloth, serving platters, serving spoons, small bowls, reusable plates, cutlery, coffee cups and tea glasses. These are easy to forget when the focus is on the tournament equipment.
Chill drinks before leaving for the venue and fill the water jugs shortly before play starts. Bring reusable drinking glasses and a first aid blanket with the sports equipment instead of leaving them in the cafeteria supplies.

Frequently asked questions

What should I buy for a family football tournament?: Plan for footballs, cones, marker cones, mini goals, training bibs, whistles, stopwatches and scoreboards. Add team shirts in each assigned colour, plus competition folders and printed schedules for the organisers.
How many drinks do I need for a family tournament?: Use the confirmed number of participants, referees and volunteers as your base, then allow at least two drinks per person for the first hour and one additional drink per person for each following hour. Keep extra water available if the weather is warm.
When should I do the shopping for a family tournament?: Complete the main shopping two or three days before the event. Buy or collect chilled and perishable items no later than the day before, then chill the drinks and check the full list on the morning of the tournament.
What tableware is needed for the tournament cafeteria?: Prepare reusable drinking glasses, plates, cutlery, coffee cups, tea glasses, serving platters, serving spoons and small bowls. Match the quantity to the final guest count and add enough pieces for one full serving round without immediate washing.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.