What you need for an environmental workshop
An environmental workshop needs more than worksheets and markers. You will also need reusable tableware, drinks service, presentation equipment and a clear setup for waste sorting. Buy or collect the consumables first, then check which furniture and equipment can be borrowed. Confirm participant numbers before shopping, because they determine the amount of paper, pens, drinks and serving ware needed.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 8
- Chairsqty 40
- Registration desk
- Waste sorting tablesqty 3
Equipment
- Projector
- Projection screen
- Laptop
- HDMI cable
- Extension cordsqty 3
- Power stripsqty 3
- Portable speaker
- Microphone
Tableware
- Reusable cupsqty 50
- Reusable platesqty 50
- Reusable cutleryqty 50
- Coffee cupsqty 40
- Serving plattersqty 8
Kitchen
- Water jugsqty 6
- Thermos flasksqty 4
- Cutting boardsqty 4
- Chef's knivesqty 4
- Serving spoonsqty 6
- Coolersqty 3
- Plate racksqty 2
Workshop materials
- Flip chartsqty 4
- Flip chart paperqty 8
- Markersqty 24
- Ballpoint pensqty 40
- Notepadsqty 40
- Worksheetsqty 40
- Sustainability cardsqty 8
- Reusable work glovesqty 40
- Sorting traysqty 6
- Craft knivesqty 8
- Scissorsqty 12
- Rulersqty 8
- Ropeqty 2
- Reusable materialsqty 6
Decorations
- Name badgesqty 45
- Directional signsqty 8
Cleaning
- Waste binsqty 6
- Trash bag holdersqty 6
- Bucketsqty 3
- Cleaning glovesqty 6
- Broom and dustpanqty 2
- Mopsqty 2
- Hand soap dispensersqty 3
Catering
- Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 1 box
- Herbal tea - 1 box
- Oat milk - 4 liters
- Semi-skimmed milk - 4 liter
- Sugar - 1 kilo
- Honey - 1 jar
- Still water - 12 liters
- Sparkling water - 12 liters
- Apple juice - 6 liters
- Orange juice - 6 liters
- Cola - 4 liters
- Cola Zero - 4 liters
- Lemons - 12 pieces
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 3 kilos
- Carrots - 3 kilos
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilos
- Bell peppers - 12 pieces
- Mixed salad - 2 kilos
- Whole grain bread - 8 loaves
- Whole wheat wraps - 40 pieces
- Hummus - 2 kilos
- Cream cheese - 1 kilo
- Young cheese - 2 kilos
- Vegan slices - 1 kilo
- Turkey breast - 1 kilo
- Lentils - 3 kilos
- Chickpeas - 3 kilos
- Rice - 3 kilos
- Wholewheat pasta - 3 kg
- Diced tomatoes - 8 cans
- Vegetable stock - 2 boxes
- Olive oil - 2 liters
- Balsamic vinegar - 1 bottle
- Mayonnaise - 1 jar
- Mustard - 1 jar
- Ketchup - 1 bottle
- Paprika powder - 1 jar
- Cumin - 1 jar
- Italian herbs - 1 jar
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Nut mix - 2 kilo
- Raisins - 1 kilo
- Cookies - 4 packs
- Vegan cookies - 2 packs
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Cleaning sponges - 2 packs
- Microfiber cloths - 2 packs
- Residual waste bags - 2 rolls
- Paper waste bags - 1 roll
- Plastic trash bags - 1 roll
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Hand soap - 3 bottles
Tips
- Prepare one worksheet and one notepad per participant, plus at least 10% extra for late registrations or damaged copies. Keep spare ballpoint pens and markers available rather than putting out only the exact number needed.
- Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Chill perishables and drinks before opening the venue, and use coolers if there is limited refrigerator space.
- Use reusable cups, plates and cutlery for the full participant count, with at least 10% extra. Set out water jugs and thermos flasks before registration starts so the reception desk does not become a serving point.
- Test the laptop, projector, screen, HDMI cable, speaker and microphone at least 60 minutes before participants arrive. Bring extension cords and power strips, and check that cables do not cross walkways.
- Set up waste sorting tables before the workshop begins and label the collection points clearly. Arrange serving platters, spoons, cutting boards and knives in the refreshment area so food preparation does not interfere with the workshop corners.
Frequently asked questions
- How many workshop supplies do I need per participant?
- Prepare one worksheet, one notepad and one pen per registered participant, then add 10% spare supplies. For 30 participants, that means 33 copies, notepads and pens.
- How many reusable cups and plates should I bring?
- Bring one cup and one plate per participant, plus at least 10% extra for replacements. For 30 people, prepare at least 33 cups and 33 plates; include the same buffer for cutlery.
- How much should I buy for drinks at an environmental workshop?
- Plan two to three drinks per person during the first hour, followed by one drink per person for every additional hour. Confirm the final registration count before shopping and chill drinks before the venue opens.
- When should I test the workshop equipment?
- Test the laptop, projector, screen, HDMI connection, speaker and microphone at least 60 minutes before registration. This leaves time to replace a cable, move the setup or solve power problems before participants arrive.
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