Enduro race checklist: what to arrange and when

An enduro race needs more than a marked course and a start list. You must settle the rules, permits, insurance, medical cover and timing before registration opens, then turn the route plan into clear instructions for riders and volunteers. In the final week, verify the forecast, test the timing system and sort bib numbers, wristbands and starter groups. On race day, bring power, communication and repair equipment to the venue before marking the start and finish area.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Draw up competition rules
2 people
Apply for permits
2 people
Check insurance
Record the course
3 people
Make reservations
Book medical support
Reserve timing
Recruit volunteers
2 people
Send invitations
2 people
Open registration
Approach sponsors
2 people
Process registrations
2 people
Collect dietary requirements
Assign starter groups
2 people
Inspect the course
3 people
Publish route map
Assign start numbers
2 people
Send participant information
Check the weather forecast
Do the shopping
3 people
Sort bib numbers and wristbands
2 people
Test timekeeping
2 people
Drive the course
3 people
Bring materials to the venue
4 people
Mark off the start and finish area
4 people
Set up the registration tent
3 people
Build the catering point
3 people
Mark the course
8 people
Place warning signs
4 people
Set up the first aid station
3 people
Set out first aid supplies
2 people
Install time tracking
3 people
Brief volunteers
3 people

Event

Receive participants
4 people
Hand out bib numbers
3 people
Inspect bicycles
3 people
Give the start briefing
3 people
Send off the start groups
6 people
Staff the course checkpoints
12 people
Record times
3 people
Restock the care station
3 people
Refill drinks
2 people
Serve snacks
3 people
Inform the audience
2 people
Check course safety
4 people
Register finishers
3 people
Check results
2 people
Present prizes
3 people
Receive the last participants
4 people
Clear the course
4 people

Aftercare

Remove course markings
8 people
Dismantle the start and finish area
5 people
Collect waste
5 people
Wash dishes
2 people
Clean the venue
4 people
Export time tracking
2 people
Publish results
Register lost and found items
Inventory supplies
2 people
Return rented equipment
3 people
Thank participants
Return sponsor materials
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Tablesqty 12
Folding chairsqty 40
High tablesqty 6
Beer tablesqty 4

Equipment

Walkie-talkiesqty 16
Charging stationsqty 4
Time registration system
Laptopqty 2
Printer
Extension cordsqty 8
Power stripsqty 6
Battery lampsqty 12

Sports equipment

Conesqty 40
Crowd barriersqty 24
Barrier tapeqty 12
Route arrowsqty 80
Direction signsqty 30
Bib numbersqty 160
Bib holdersqty 160
Wristbandsqty 200
Spare bike pumpsqty 4
Bike repair standsqty 2
Basic tool kitsqty 3
Spare inner tubesqty 20
First aid kitsqty 4
Emergency blanketsqty 20
Emergency blanketsqty 10
Flashlightsqty 8

Tableware

Reusable cupsqty 250
Platesqty 180
Cutlery setsqty 180
Coffee cupsqty 80

Kitchen

Coffee machinesqty 3
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 8
Cutting boardsqty 4
Knivesqty 8
Serving spoonsqty 6
Serving plattersqty 12
Thermal food containersqty 4

Decorations

Start arch
Finishing cloth
Buntingqty 12
Sponsor bannersqty 10
Stage blocksqty 3

Cleaning

Waste binsqty 12
Broom setsqty 4
Mopsqty 4
Bucketsqty 6

Catering

Groceries

Tips

Set the rules, permits and insurance first, before inviting riders or opening registration. Medical support, timing and any venue reservations also need to be confirmed early rather than added after entries arrive.
Record and inspect the course before publishing the route map. Drive it once with the final markings in mind, then prepare route arrows, direction signs, cones, barriers and tape so volunteers are not improvising on race morning.
Close registration with enough time to process entries, collect dietary requirements and assign starter groups. Send participant information and start numbers before the event, including where riders should report and what they must bring.
Test the time registration system with the laptop, printer, charging stations, extension cords and power strips before transport. A short test run can expose missing cables, flat batteries or printing problems while there is still time to fix them.
Pack the race-day kit by function: communication, course marking, timing, first aid and bike support. Bring walkie-talkies, first aid kits, emergency blankets, pumps, tool kits and spare inner tubes to the venue, not just to the registration desk.

Frequently asked questions

How far in advance should I organise an enduro race?: Start the rules, permits, insurance, medical support and venue reservations several months before race day. Open registration only after the main safety and logistics arrangements are confirmed.
When should I publish the enduro race route map?: Publish the route map after the course has been recorded and inspected, ideally several weeks before the race. Send final participant information and any route updates before the start groups are assigned.
How do I prepare timing for an enduro race?: Reserve the timing service early and test the complete system at least one week before the event. Check the laptop, printer, power supply and charging stations together, then run another quick test when materials arrive at the venue.
What should I do in the final week before an enduro race?: Check the weather forecast, confirm volunteers and medical support, process registrations, sort bib numbers and wristbands, and verify starter groups. Drive the course and check all signs and safety equipment before race morning.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.