What you need for an endurance race

An endurance race needs more than bib numbers and a marked route. Your shopping list must cover registration, timing, rider and horse welfare, water stations, route control, and basic shelter for volunteers. Plan separate supplies for the start area, checkpoints, and finish, because equipment is often needed in several places at once. Check the weather before buying or collecting anything: tents, lighting, power banks, and an alternative route can prevent small problems from stopping the event.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
Folding chairsqty 30
Registration desk
Bar stoolsqty 4

Sports equipment

Route arrowsqty 80
Barrier tapeqty 12
Route signsqty 25
Bib numbersqty 60
Bib holdersqty 60
Horse water troughsqty 12
Drink bucketsqty 24
Hay netsqty 12
Hay balesqty 20
Fence panelsqty 20
Conesqty 30
Stopwatchesqty 8
Clipboardsqty 10
Route mapsqty 70

Equipment

Laptopsqty 2
Tabletsqty 4
Mobile phonesqty 8
Power banksqty 8
Extension cordsqty 4
Power stripsqty 6

Lighting

LED lampsqty 8
Battery lanternsqty 6

Tableware

Reusable cupsqty 100
Coffee cupsqty 100
Platesqty 80
Cutlery setsqty 80
Pitchersqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 6
Thermos flasksqty 6
Cutting boardsqty 4
Knivesqty 6
Storage binsqty 8

Decorations

Stage ribbon
Competition flagsqty 12
Trophiesqty 12

Cleaning

Waste binsqty 10
Hand broomsqty 4
Broomsqty 4
Bucketsqty 6
Work glovesqty 12
Cleaning clothsqty 20

Safety

First aid kitsqty 2
Safety vestsqty 15
Flashlightsqty 8
Barrier tapeqty 6

Catering

Groceries
- Coffee - 4 packs
- Tea - 3 boxes
- Sugar - 2 kilograms
- Milk - 12 liters
- Oat milk - 4 liters
- Chocolate milk - 6 liters
- Still water - 10 crates
- Sparkling water - 4 crates
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Sports drink - 6 bottles
- Bananas - 8 kilograms
- Apples - 6 kilogram
- Oranges - 5 kilogram
- Grapes - 4 kilograms
- Currant buns - 80 pieces
- Whole grain bread - 8 loaves
- White rolls - 80 pieces
- Whole wheat rolls - 40 pieces
- Mild cheese - 3 kilograms
- Ham - 2 kilograms
- Chicken breast slices - 2 kilograms
- Hummus - 12 tubs
- Jam - 4 jars
- Peanut butter - 3 jars
- Butter - 2 kilograms
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Salted peanuts - 4 bags
- Muesli bars - 100 pieces
- Nut bars - 60 pieces
- Raisins - 3 kilograms
- Horse feed pellets - 4 bags
- Horse carrots - 20 kilograms
- Horse apples - 20 kilograms
- Hay - 10 bales
- Salt for horses - 12 lick blocks
- Ice cubes - 20 kilograms
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Paper napkins - 400 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Liquid hand soap - 6 bottles
- Dish soap - 4 bottles
- Disinfectant - 4 bottles
- Trash bags - 100 pieces

Tips

Prepare one route-marking kit for every vehicle or volunteer team. Include arrows, signs, barrier tape, cones, and printed route maps so teams are not sharing supplies or guessing where markers belong.
Give each water station its own troughs, buckets, reusable cups, and waste container. Keep spare drinking supplies available, because a single missing bucket can delay service for every horse and rider.
Pack registration and timing equipment in separate labelled cases. Keep bib numbers, bib holders, clipboards, stopwatches, tablets, and power banks together so the desk can open without searching through event boxes.
Allow one table and two chairs for each active registration or information point, then add shelter for exposed positions. Party tents, folding tables, and folding chairs are easy to overlook when the forecast changes.
Charge laptops, tablets, mobile phones, and power banks before race day, and test extension cords, power strips, LED lamps, and battery lanterns at least 24 hours beforehand. Do not rely on one power source for timing and registration.

Frequently asked questions

What do I need for an endurance race water station?: Prepare horse water troughs or drink buckets, reusable cups, and a clear way to refill and dispose of used water. Set up and test each station at least 2 hours before the first start, with spare containers ready.
How many route markers do I need for an endurance race?: The exact number depends on the route and how often turns need marking, so count every junction, crossing, and restricted section during the final route check. Add at least 10% spare arrows, signs, cones, and barrier tape for damage or misplaced markers.
What equipment is needed for endurance race registration?: Use a registration desk with tables and chairs, bib numbers, bib holders, clipboards, participant lists, and at least one laptop or tablet. Pack printed backup lists and charge all devices by the evening before the race.
What should I bring for horse care at an endurance race?: Provide horse water troughs, drink buckets, hay nets, hay bales, and suitable fence panels for the stall area. Check the stalls and water setup at least 2 hours before arrivals, and confirm veterinary support before the event day.

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