Easter Quiz Checklist

An Easter quiz needs more than a list of questions. You need time to check the answers, assign teams, prepare the room and make sure the sound and projection work before guests arrive. This checklist takes you from invitations and dietary requirements through shopping, setup and registration. It also covers the details people often leave too late, such as chilling drinks, printing answer sheets and preparing scoring materials.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Send invitations
Register sign-ups
Collect dietary requirements
Reserve venue
Prepare quiz rounds
2 people
Check the quiz questions
2 people
Create Answers and Scoring
Select music clips
Print quiz sheets and answer forms
Prepare team assignments
Buy prizes and Easter decorations
Do the shopping
2 people
Chill drinks
Prepare snacks
2 people
Open and inspect the venue
2 people
Set up tables and chairs
3 people
Set up quiz table and presentation table
2 people
Hang decorations
2 people
Test sound system
Prepare quiz materials
2 people

Event

Receive participants
2 people
Register teams
2 people
Serve coffee and tea
2 people
Present quiz rounds
Serve snacks
2 people
Refill drinks
2 people
Collect answer sheets
Check answers
3 people
Announce interim standings
Announce the winners
Present prizes
2 people
See off guests
2 people

Aftercare

Collect materials
2 people
Wash dishes
2 people
Clean up waste
2 people
Clean the venue
3 people
Put furniture back
3 people
Return borrowed items
Clear away unused groceries

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 48
Buffet tablesqty 2
Team name card holdersqty 8

Tableware

Glassesqty 60
Coffee cupsqty 50
Platesqty 60
Cutlery setsqty 60
Serving bowlsqty 10
Serving plattersqty 8

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Cutting boardsqty 2
Knivesqty 4
Serving spoonsqty 6

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Microphone
Extension cordsqty 3
Power stripsqty 3
Presentation remote

Games

Answer paddlesqty 8
Pensqty 55
Stopwatch
Ring the bell for quiz rounds

Decorations

Easter table runnersqty 8
Easter garlandsqty 4
Plastic Easter eggsqty 30
Vasesqty 6
Easter branchesqty 6
Table numbersqty 8

Lighting

LED light stringsqty 4

Catering

Prizesqty 3
Serving apronsqty 4
Groceries

Cleaning

Waste binsqty 3
Washing-up tubsqty 2
Dishclothsqty 6
Spongesqty 4
Broom
Mop
Bucketsqty 2
Dustpan and brush

Tips

Send invitations early enough to collect sign-ups and dietary requirements before you shop. Set a clear reply deadline at least 7 days before the quiz so you know how many teams, seats, snacks and drinks to prepare.
Finish the quiz structure before printing anything. Check every question and answer, prepare the scoring system, select music clips and print spare answer forms so one missing page does not delay a round.
Test the laptop, projector, screen, speakers, microphone, extension cords and presentation remote at the venue before guests arrive. A full sound and display check 60–90 minutes beforehand gives you time to replace or reposition equipment.
Prepare the room in a fixed order: tables and chairs first, then team name card holders, the quiz and presentation tables, decorations and tableware. Leave a clear route to the coffee, snacks and drinks so teams can move without interrupting the quiz.
Chill drinks and prepare snacks before registration starts. Keep coffee and tea equipment ready separately, and place pens, answer paddles, the stopwatch and the quiz materials at the quiz table so the host is not searching during a round.

Frequently asked questions

How far in advance should I plan an Easter quiz?: Start planning at least 3–4 weeks before the event. Send invitations early, set the sign-up deadline 7 days before the quiz and use the final week to confirm teams, dietary requirements, shopping and printed materials.
When should I prepare the Easter quiz questions and answers?: Prepare the rounds and scoring system at least 7 days before the quiz. Check every answer again 1–2 days before printing the quiz sheets, answer forms and team assignments.
How early should I arrive to set up an Easter quiz?: Arrive 90 minutes before participants are due to arrive. This allows time to open and inspect the venue, arrange tables and chairs, hang decorations, test the sound and projection equipment and prepare the quiz table.
How many drinks should I buy for an Easter quiz?: Plan around 2–3 drinks per person for the first hour, then about 1–2 drinks per person for each additional hour. Add coffee and tea separately, and use the final sign-up count plus dietary requirements to guide snacks and other refreshments.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.