What you need for an Easter quiz

An Easter quiz needs more than questions and a prize table. Plan drinks and snacks for the full session, then check that every team has a name card, answer sheets and working pens. Coffee, tea and chilled drinks need separate serving equipment, while the quiz itself depends on a tested laptop, projector, speakers and microphone. This shopping list also covers the items people often remember too late: extension cords, scoring materials, tableware and Easter decorations.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 48
Buffet tablesqty 2
Team name card holdersqty 8

Tableware

Glassesqty 60
Coffee cupsqty 50
Platesqty 60
Cutlery setsqty 60
Serving bowlsqty 10
Serving plattersqty 8

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Cutting boardsqty 2
Knivesqty 4
Serving spoonsqty 6

Equipment

Laptop
Projector
Projection screen
Speakersqty 2
Microphone
Extension cordsqty 3
Power stripsqty 3
Presentation remote

Games

Answer paddlesqty 8
Pensqty 55
Stopwatch
Ring the bell for quiz rounds

Decorations

Easter table runnersqty 8
Easter garlandsqty 4
Plastic Easter eggsqty 30
Vasesqty 6
Easter branchesqty 6
Table numbersqty 8

Lighting

LED light stringsqty 4

Catering

Prizesqty 3
Serving apronsqty 4
Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Sparkling mineral water - 6 bottles
- Still mineral water - 8 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Beer - 48 bottles
- Alcohol-free beer - 12 bottles
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Tortilla chips - 3 bags
- Savory snacks - 2 bags
- Salted popcorn - 2 bags
- Cheese cubes - 1 kilo
- Grapes - 2 kilos
- Apples - 30 pieces
- Cucumber - 4 pieces
- Cherry tomatoes - 1 kilo
- Carrots - 1 kilo
- Hummus - 4 tubs
- Baguettes - 8 pieces
- Butter - 500 grams
- Herb butter - 4 tubs
- Mini quiches - 60 pieces
- Vegetarian sausage rolls - 30 pieces
- Mini sausage rolls - 30 pieces
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Chocolate Easter eggs - 3 bags
- Chocolate eggs - 50 pieces
- Napkins - 150 pieces
- Paper straws - 60 pieces
- Parchment paper - 1 roll
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Toilet paper - 12 rolls
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Hand soap - 2 bottles

Cleaning

Waste binsqty 3
Washing-up tubsqty 2
Dishclothsqty 6
Spongesqty 4
Broom
Mop
Bucketsqty 2
Dustpan and brush

Tips

Allow two to three drinks per person for the first hour, then one drink per person for each additional hour. Chill bottled drinks before guests arrive and keep spare drinks in coolers.
Buy or bring one pen per participant plus at least 10% extra. Print quiz sheets, answer forms, team assignments and scoring sheets before setup, rather than relying on a printer at the venue.
Plan one table for the quiz host and presentation equipment, separate tables for teams, and a buffet table for snacks. Provide a team name card holder for every team so registration is quick.
Check the coffee and tea setup before guests arrive: allow one coffee cup per person, plus extra cups, and prepare enough thermos flasks or kettles for refills throughout the quiz.
Test the laptop, projector, screen, speakers, microphone, presentation remote and stopwatch together at least 30 minutes before starting. Pack extension cords and power strips even if the venue says equipment is available.

Frequently asked questions

What drinks do I need for an Easter quiz?: Plan two to three drinks per person for the first hour and one more per person for every additional hour. Include chilled drinks as well as coffee and tea, and prepare enough glasses and coffee cups for the whole group.
How many pens and quiz sheets should I buy?: Provide one pen and one answer form per participant, then add at least 10% spare supplies. Print extra quiz sheets and scoring forms as well, because replacements are difficult to arrange once the quiz has started.
What equipment is needed to run an Easter quiz?: You need a laptop, projector, projection screen, speakers, microphone, presentation remote and stopwatch. Bring extension cords and power strips, and test the complete setup at least 30 minutes before guests arrive.
When should I buy Easter quiz snacks and prizes?: Buy non-perishable snacks, prizes and decorations several days before the quiz. Do the fresh-food shopping no later than the day before, then chill drinks and prepare serving bowls and platters on the event day.

Start this plan in Lizzt

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