What you need for an Easter market

An Easter market needs more than products for the stalls. You also need practical supplies for displaying goods, serving coffee and food, taking payments, and keeping visitors comfortable. Plan tables, tents and power before shopping, then check quantities against the number of stallholders and expected visitors. This list helps you catch commonly forgotten items such as cable reels, tablecloth clips, serving utensils, cash boxes and printed price lists before setup day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 12
Foldable tablesqty 18
High tablesqty 6
Folding chairsqty 40
Stoolsqty 12
Tablecloth clipsqty 24
Changing boothsqty 2
Storage cabinetsqty 4
Transport cartsqty 3
Clothes racksqty 6
Storage binsqty 20

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Food warmersqty 3
Extension cordsqty 6
Power stripsqty 6
Portable sound system
Microphoneqty 2
Cash boxesqty 2
Payment terminalsqty 2
Cable reelsqty 3
Notice boardsqty 4
Clipboardsqty 6
Calculatorsqty 3
Flashlightsqty 4

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 100
Cake platesqty 80
Knivesqty 100
Forksqty 100
Spoonsqty 100
Serving spoonsqty 8
Serving traysqty 12

Kitchen

Cutting boardsqty 4
Chef's feathersqty 4
Serving tongsqty 8
Measuring cupsqty 2
Mixing bowlsqty 4
Storage binsqty 12
Thermos flasksqty 6
Bottle openersqty 4

Decorations

Easter flagsqty 8
Easter decorationsqty 30
Artificial flowersqty 20
Plastic Easter eggsqty 100
Chalkboardsqty 12
Table runnersqty 18
Skewersqty 30
Craft table decorationqty 6
Colorful crepe paperqty 12
Ribbon rollsqty 8
Craft cardboardqty 100
Paint setsqty 12
Paintbrushesqty 36
Craft jarsqty 30
Aprons for childrenqty 20
Directional signsqty 10
Parking signsqty 8
Stand number signsqty 12
Information boardsqty 4

Lighting

LED light stringsqty 8
LED lampsqty 12
Battery lanternsqty 6

Sports equipment

Craft tablesqty 3
Craft chairsqty 18
Apronsqty 18
Colored pencilsqty 12
Markersqty 12
Craft binsqty 6

Cleaning

Waste binsqty 10
Waste binsqty 3
Broom setsqty 3
Mopsqty 3
Bucketsqty 3
Hand broomsqty 4
Dustpansqty 4
Cleaning clothsqty 24
Hand soap dispensersqty 4
Toilet brushesqty 2
Cleaning cartsqty 2
Rubber glovesqty 6
Warning signsqty 4

Catering

Groceries
- Coffee - 4 packs
- Tea assortment - 6 boxes
- Cocoa powder - 2 packs
- Sugar - 3 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon juice - 2 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Blackcurrant syrup - 4 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Ice cubes - 12 bags
- Stirrers - 300 pieces
- Napkins - 600 pieces
- Paper straws - 200 pieces
- Currant buns - 80 pieces
- Mini croissants - 100 pieces
- Mini Easter rolls - 100 pieces
- Unsalted butter - 2 kilos
- Strawberry jam - 4 jars
- Chocolate sprinkles - 3 packs
- Cheese - 3 kilos
- Ham - 2 kilos
- Cream cheese - 2 kilo
- Cucumbers - 8 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 4 kilos
- Grapes - 5 kilos
- Apples - 8 kilos
- Bananas - 5 kilo
- Mandarins - 5 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salted breadsticks - 6 bags
- Snack mix - 4 bags
- Easter chocolate - 8 kilo
- Chocolate Easter eggs - 5 kilo
- Mini Easter cookies - 6 packs
- Sugar waffles - 80 pieces
- Whipped cream - 12 cans
- Vanilla sauce - 4 packs
- Pancakes - 120 pieces
- Icing sugar - 2 kilos
- Honey - 3 jars
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 bottles
- Garlic sauce - 3 bottles
- Barbecue sauce - 2 bottles
- Tomato soup - 12 liters
- Vegetable stock - 2 packs
- Buns - 150 pieces
- Vegetarian burgers - 60 pieces
- Hamburgers - 80 pieces
- Hot dog sausages - 80 pieces
- Satay sauce - 4 jars
- Fried onions - 3 bags
- Pickles - 4 jars
- Paper bowls - 250 pieces
- Wooden forks - 250 pieces
- Wooden knives - 250 pieces
- Aluminum foil - 4 rolls
- Cling film - 3 rolls
- Baking paper - 3 rolls
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Blue trash bags - 50 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant spray - 4 bottles
- Hand sanitizer - 6 bottles
- Toilet paper - 24 rolls
- Toilet cleaner - 4 bottles
- Nitrile gloves - 4 boxes
- Freezer bags - 3 boxes
- Storage containers - 30 pieces
- Coffee filters - 2 packs
- Gas lighters - 4 pieces
- Tealights - 50 pieces
Drink dispensersqty 4
Thermos cupsqty 20
Ice packsqty 24
Serving plattersqty 20
Food coversqty 12
Drink cratesqty 12
Stock cratesqty 20
Bread basketsqty 8

Tips

Allow one table or market stall per exhibitor, plus at least one separate table for registration, payments or information. Add tablecloth clips if the market is outdoors, because wind can quickly displace coverings and price signs.
For a coffee and refreshments area, provide one reusable cup per expected serving at a time, plus around 10% extra. Check that coffee machines, kettles, coolers and food warmers can reach the required power supply before the day.
Plan one cash box and one payment terminal for each busy sales point, with a separate cash box for stallholders if they handle their own takings. Bring extension cords, power strips and cable reels, and keep cables away from visitor walkways.
Count plates, cake plates, knives, forks and spoons by expected servings rather than by guest count. Add serving spoons, tongs, trays and cutting boards so food can be portioned and presented without borrowing kitchen equipment at the last minute.
Buy or collect directional and pricing materials early: printed price lists, parking signs and route information are easy to overlook. Finish the shopping at least two days before the market so cooling packs can be frozen and missing equipment replaced.

Frequently asked questions

What should I buy for an Easter market stall?: For each stall, plan a market stall or table, a table covering with clips, a clear price list and any serving trays or utensils needed for the products. Add one folding chair or stool where an exhibitor will be working for several hours.
How many cups and plates do I need for an Easter market?: Estimate one cup, plate or cake plate per planned serving at a time, then add about 10% spare. For example, 100 expected servings means preparing roughly 110 pieces of the relevant tableware, with extra cutlery for shared food service.
How much power equipment is needed for an Easter market?: Count every coffee machine, kettle, warmer and sound system that needs electricity, then provide enough extension cords, power strips and cable reels to reach them safely. Check the venue’s available supply at least one week before the market rather than waiting until setup.
When should I prepare the Easter market shopping list?: Complete the list at least one week before the event and finish shopping or collecting equipment two days beforehand. Freeze cooling packs the day before, and keep a final check for price lists, payment terminals, cash boxes and signage on setup morning.

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