What to Buy for an Easter Bike Ride

An Easter bike ride needs more than bicycles and snacks. Plan supplies for registration, route marking, rest stops, refreshments and basic repairs, so riders are covered from the start line to the finish. Use the participant count to scale food, drinks, cups and printed maps, then add a small reserve for late arrivals and spills. The list below brings together the practical items you need to buy or bring for this ride.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 30
Registration desk
Waste binsqty 4

Tableware

Reusable cupsqty 80
Platesqty 70
Cutlery setsqty 70
Coffee cupsqty 50
Serving plattersqty 8
Serving utensilsqty 8

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 3
Power stripsqty 3
Power banksqty 3

Kitchen

Cutting boardsqty 3
Bread knivesqty 3
Scissorsqty 3
Ice packsqty 12

Decorations

Easter garlandsqty 6
Tableclothsqty 6
Easter decorations

Sports equipment

Directional signsqty 45
Route mapsqty 60
Traffic conesqty 12
Reflective vestsqty 10
Bike pumpqty 2
Bike repair stand
Bike repair kitsqty 2
First aid kitsqty 2
Wristbandsqty 70

Lighting

LED lampsqty 6

Cleaning

Reusable cleaning clothsqty 12
Waste sorting binsqty 4

Catering

Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilogram
- Milk - 6 liters
- Oat milk - 2 liter
- Still water - 6 bottles
- Sparkling water - 4 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Lemonade syrup - 2 bottles
- Ice cubes - 10 bags
- Casino white bread - 8 loaves
- White rolls - 60 pieces
- Butter - 1 kilogram
- Young cheese - 2 kilograms
- Back ham - 1,5 kilogram
- Hummus - 1 kilogram
- Strawberry jam - 4 jars
- Boiled eggs - 60 pcs
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Apples - 50 pieces
- Bananas - 50 pieces
- Muesli bars - 60 pieces
- Raisin buns - 50 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Chocolate Easter eggs - 3 bags
- Cookies - 5 packs
- Butter cake - 5 cakes
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Hand soap - 3 bottles
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand sanitizer - 4 bottles
- Trash bags - 50 pieces

Tips

Plan two to three drinks per person for the first hour, then add one drink per person for every extra hour. Bring extra water for volunteers, who may be outside longer than the riders.
Prepare one printed route map for each participant, plus 10 extra copies for replacements, volunteers and unexpected guests. Keep the directional signs separate so they can be placed quickly on the day.
Set aside one registration wristband per registered rider and prepare about 5% extra. A registration desk, participant list and working pens prevent the start from slowing down when several people arrive together.
For bike support, bring at least one pump and a repair stand, along with the tools needed for common punctures and loose parts. Check the equipment before loading it, rather than discovering a missing piece during the ride.
Pack refreshment supplies by stop: cups, plates, cutlery, serving utensils, coolers and ice packs. Allow roughly one reusable cup per person per service, with 10% extra if washing or collecting cups during the ride is not possible.

Frequently asked questions

How many drinks do I need for an Easter bike ride?: Plan for two to three drinks per person during the first hour and one more per person for each additional hour. Add at least 10% extra for volunteers, warm weather and spills.
How many route maps should I print for a bike ride?: Print one map per registered participant, plus 10 extra copies. Keep additional copies for volunteers, late registrations and maps that get wet or lost.
What bike repair equipment should I bring?: Bring at least one bike pump and one repair stand for the event, with basic repair tools and spare supplies suited to the bicycles attending. Check everything one day before departure.
When should I buy supplies for an Easter bike ride?: Buy non-perishable items, decorations, signs and serving equipment at least 7 days beforehand. Buy chilled food, ice and other short-life items 1 day before the ride, then check the forecast before finalising quantities.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.