What to buy for an e-sports tournament
An e-sports tournament needs more than gaming PCs and monitors. You also need reliable network hardware, enough power distribution, streaming equipment, clear team signage, and spare peripherals for failures during matches. Plan one complete gaming setup for every active player, then add backup equipment before the technical test. This shopping list helps you check the practical items that are easy to overlook when the match schedule is already full.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 24
- Chairsqty 110
- Registration desk
- Bar stoolsqty 4
Equipment
- Gaming computersqty 24
- Gaming monitorsqty 24
- Gaming keyboardsqty 24
- Gaming miceqty 24
- Gaming headsetsqty 24
- Webcamsqty 4
- Presentation laptop
- Stream laptopqty 2
- Capture cardsqty 2
- Projectorsqty 2
- Projection screensqty 2
- Speakersqty 2
- Microphonesqty 3
- Microphone standsqty 3
- Extension cordsqty 30
- Power stripsqty 30
- Network Switchesqty 4
- Network cablesqty 40
- Wi-Fi routersqty 2
- Cable reelsqty 4
- USB sticksqty 6
- Backup controllersqty 6
- Power banksqty 6
Sports equipment
- Tournament bannersqty 4
- Team table numbersqty 24
- Game clocksqty 4
- Scoreboardsqty 2
- Prizesqty 3
- Medalsqty 24
- Certificatesqty 30
- Wristbandsqty 130
- Pensqty 30
- Clipboardsqty 6
- Competition formsqty 100
- Rule cardsqty 130
- Traffic conesqty 12
- Barrier tapeqty 4
Lighting
- LED light barsqty 8
- Desk lampsqty 6
- Spare batteriesqty 24
Tableware
- Reusable cupsqty 150
- Coffee cupsqty 50
- Platesqty 120
- Cutlery setsqty 120
- Serving plattersqty 12
- Coffee potsqty 4
- Water jugsqty 8
Kitchen
- Coolersqty 6
- Thermos flasksqty 4
- Cutting boardsqty 4
- Knivesqty 6
- Pliersqty 4
- Storage binsqty 12
- Ice packsqty 24
Cleaning
- Waste binsqty 10
- Vacuum cleanersqty 2
- Broom setsqty 3
- Mopsqty 3
- Bucketsqty 3
- Cleaning glovesqty 6
Catering
- Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon - 6 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Energy drink - 8 trays
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Snacks - 6 bags
- Popcorn - 6 bags
- Nut mix - 4 bags
- Muesli bars - 100 pieces
- Chocolate bars - 60 pieces
- Cookies - 8 packs
- Apples - 60 pieces
- Bananas - 50 pieces
- Grapes - 6 packs
- Mandarins - 50 pieces
- Mini carrots - 4 bags
- Cucumbers - 8 pieces
- Cherry tomatoes - 6 tubs
- Hummus - 8 tubs
- Wraps - 120 pieces
- Whole grain bread - 8 loaves
- White rolls - 120 pieces
- Multigrain rolls - 80 pieces
- Cheese slices - 6 packs
- Young cheese - 3 kilos
- Chicken breast topping - 3 kilos
- Plain hummus - 2 kilos
- Egg-free mayonnaise - 2 jars
- Lettuce - 10 heads
- Tomatoes - 5 kilos
- Cucumber - 4 kilos
- Bell peppers - 3 kilos
- Corn - 12 cans
- Herb cheese - 2 kilos
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Sambal - 2 jars
- Pizza bases - 24 pieces
- Tomato sauce - 12 jars
- Grated cheese - 3 kilos
- Mushrooms - 2 kilos
- Red onion - 2 kilos
- Oregano - 2 pots
- Basil - 6 bunches
- Olive oil - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Napkins - 1000 pieces
- Paper snack trays - 200 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfecting wipes - 8 packs
- Hand soap - 6 bottles
- Hand gel - 6 bottles
- Trash bags - 100 pieces
- Toilet paper - 48 rolls
- Paper towels - 12 packs
- Coffee filters - 2 packs
- Ice cubes - 20 kilo
Tips
- Buy one gaming computer, monitor, keyboard, mouse, and headset for each active player, plus at least two spare mice, keyboards, and headsets for the tournament desk. A single failed peripheral should not stop a match.
- Plan network hardware from the player count, not the room size. Use enough network switches and cables for every gaming computer, add spare cables, and test the complete wired network at least 24 hours before doors open.
- Count power distribution by table row and setup, then add at least 20% spare capacity. Bring extension cords, power strips, and cable reels, and keep cables secured so players and spectators cannot trip over them.
- If matches are streamed, prepare a separate stream laptop, capture cards, webcams, microphones, stands, and power banks. Test the stream with the presentation laptop and projector before the first registration slot.
- Label tables with team numbers and keep banners, USB sticks, backup controllers, and game clocks at the registration desk. These small items are often forgotten until teams arrive and need quick instructions or a replacement.
Frequently asked questions
- How many gaming PCs do I need for an e-sports tournament?
- Buy one gaming computer for every player who plays at the same time. For example, a 5-versus-5 tournament needs 10 active setups, plus at least 1 or 2 spare computers if the budget and venue allow.
- How many spare gaming peripherals should I buy?
- For a small tournament, keep at least 2 spare mice, 2 keyboards, and 2 headsets available. For larger events, add roughly 1 spare set for every 20 active player setups.
- How early should I test the tournament network?
- Run the full network and equipment test at least 24 hours before the tournament. Connect every gaming computer, switch, cable, and streaming device, then repeat a shorter check 2 hours before registration.
- What streaming equipment is needed for an e-sports tournament?
- Plan for 1 stream laptop, at least 1 capture card per video source, 1 webcam per camera position, and 1 microphone for commentary or announcements. Keep 1 spare USB stick and 2 power banks available for transferring files and emergency charging.
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