What you need for a drum workshop

A drum workshop needs more than drums. You will also need enough seating, working sound equipment, cables, tableware, drinks and simple catering supplies. Use the participant list to match the number of instruments, chairs, cups and plates to your group size. Check dietary requirements before shopping, and arrange borrowed or rented equipment early—especially djembes, cajóns, microphones and active speakers.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 32
Tablesqty 5
Buffet tableqty 2
Coat racksqty 2

Musical instruments

Djembesqty 16
Cajónsqty 16
Shakersqty 16
Clavesqty 16
Cymbalsqty 2
Drumsticksqty 20

Equipment

Active speakersqty 2
Mixer
Microphonesqty 2
Microphone standsqty 2
Audio cablesqty 4
Power stripsqty 4
Extension cordsqty 4
Laptop
Timer

Tableware

Drinking glassesqty 40
Coffee cupsqty 35
Platesqty 40
Cutlery setsqty 40
Serving spoonsqty 6

Kitchen

Coffee maker
Kettlesqty 2
Coolersqty 3
Cutting boardsqty 3
Kitchen knivesqty 3
Serving plattersqty 8
Pouring jugsqty 4

Cleaning

Waste binsqty 3
Broom and dustpanqty 2
Mop

Lighting

Standing lampsqty 2

Decorations

Name card holdersqty 32

Catering

Groceries
- Spa Blue - 48 bottles
- Sparkling water - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Coffee - 3 packs
- Tea bags - 2 boxes
- Milk - 6 liters
- Oat milk - 2 liter
- Sugar - 1 pack
- Mints - 1 box
- Coffee biscuits - 3 packs
- Baguettes - 8 pieces
- Tortilla wraps - 60 pieces
- Hummus - 6 tubs
- Cream cheese - 6 tubs
- Herb cream cheese - 4 tubs
- Smoked chicken breast - 2 kilograms
- Young cheese - 2 kilograms
- Vegetarian slices - 1 kilogram
- Lettuce - 6 heads
- Cucumbers - 8 pieces
- Bell peppers - 12 pieces
- Cherry tomatoes - 2 kilograms
- Red onions - 1 kilogram
- Grapes - 3 kilograms
- Apples - 30 pieces
- Bananas - 30 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Salted peanuts - 3 bags
- Olives - 4 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Aluminum foil - 1 roll
- Cling film - 1 roll
- Napkins - 4 packs
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Cleaning wipes - 2 packs
- Trash bags - 2 rolls
- Hand soap - 3 bottles

Tips

Plan one playable instrument per participant where possible, then add a few shakers, claves or other small percussion items for rotation and warm-up exercises.
Allow roughly two to three drinks per person for the first hour, then add water and hot drinks for the rest of the workshop. Chill drinks before participants arrive rather than relying on a last-minute ice run.
Match tableware to the headcount and add about 10% extra plates, cups and cutlery. Serving platters, serving spoons, chopping boards and kitchen knives are easy to overlook when preparing snacks on site.
Test the full audio chain at least 60 minutes before the workshop: microphones, stands, mixer, active speakers, audio cables, power strips and extension cords all need to work together.
Reserve or borrow specialist instruments and sound equipment as soon as registrations start. A laptop and timer are useful for the music program, but they do not replace a complete set of cables and power connections.

Frequently asked questions

How many drums do I need for a drum workshop?: Aim for one main drum per participant, such as a djembe or cajón. If instruments will be shared, plan rotating groups of no more than 2 people per instrument and prepare smaller percussion items for the waiting group.
What sound equipment do I need for a drum workshop?: For a workshop using amplified instruction or music, prepare active speakers, a mixer, microphones, microphone stands, audio cables, power strips and extension cords. Test everything at least 60 minutes before the start.
How much food and drink should I buy for a drum workshop?: For drinks, allow two to three per person during the first hour, plus water and hot drinks if the session lasts longer. For snacks or catering, calculate portions from the confirmed participant list and add around 10% extra.
When should I reserve drums and microphones?: Reserve drums, microphones and speakers as soon as registrations begin, ideally at least 2 to 3 weeks before the workshop. This gives you time to replace missing equipment and confirm compatible cables and power connections.

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