Driving Skills Training Checklist

A driving skills training day needs more than a booked field and a few cars. You need qualified instructors, checked vehicles, a clearly marked course, participant records and a safety briefing before anyone starts driving. Use this checklist to work through the arrangements in order, from confirming the date and insurance to setting out cones and registering participants. The final checks focus on weather, directions, fuel, equipment and a smooth start at the registration desk.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm training date
Reserve practice field
Reserve Training Cars
Confirm instructors
Check insurance
Send invitations
Process registrations
Collect dietary requirements
Send participant information
Check driver's license details
2 people
Check the weather forecast
Prepare directions
Print training schedule
Check materials
2 people
Do the shopping
2 people
Refuel training cars
2 people
Perform technical checks on training cars
2 people
Inspect the practice field
2 people
Set Out Traffic Cones
2 people
Set up the brake and slalom course
3 people
Set up the registration desk
2 people
Set up catering
2 people
Prepare the safety briefing

Event

Register participants
2 people
Give safety instructions
2 people
Set driving positions
4 people
Demonstrate braking technique
2 people
Guide braking exercises
4 people
Serve break drinks
2 people
Demonstrate Slalom Technique
2 people
Guide slalom drills
4 people
Serve dinner
3 people
Refill drinks
Lead evacuation drills
4 people
Give individual feedback
3 people
Hand out certificates
Check out participants
2 people

Aftercare

Mark off the practice area
2 people
Collect materials
3 people
Check training cars
2 people
Wash dishes
2 people
Remove waste
2 people
Clean the grounds
3 people
Return materials
2 people
Return training cars
2 people
Handle lost and found
Send a thank-you gift to participants

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 5
Chairsqty 24
High tablesqty 3
Tableclothsqty 5

Equipment

Training carsqty 4
Walkie-talkiesqty 6
Laptopsqty 2
Printer
Extension cordsqty 4
Power stripsqty 4

Sports equipment

Traffic conesqty 40
Conesqty 20
Riding Sticksqty 12
Stopwatchesqty 4
Measuring tapesqty 3
Chalk markersqty 6
Reflective vestsqty 12
Bib numbersqty 24

Safety

First aid kitsqty 2
Fire extinguishersqty 2
Warning trianglesqty 4
Work glovesqty 8

Tableware

Coffee cupsqty 24
Drinking glassesqty 30
Platesqty 30
Cutlery setsqty 30

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Serving plattersqty 6
Serving spoonsqty 6
Cutting boardsqty 2
Knivesqty 4
Water jugsqty 4

Lighting

Work lightsqty 4
Flashlightsqty 6

Cleaning

Waste binsqty 4
Washing-up tubsqty 2
Spongesqty 6

Catering

Groceries

Tips

Confirm the practice field, training cars and instructors before sending invitations. Without all three, you cannot give participants reliable information about the schedule or activities.
Check driver’s licence details before the training day, not at the registration desk. Build the registration list around the information you need and send participant instructions early enough for corrections.
Allow time for both a technical inspection of every training car and refuelling. A car that starts the day with a warning light, low fuel or a tyre problem can disrupt several training sessions.
Mark the brake and slalom course with cones, measuring tapes and chalk markers before participants arrive. Keep reflective vests, warning triangles and first aid kits accessible rather than packed away.
Set up registration, catering and the safety briefing before the first arrival. Print the training schedule, test laptops and printers, and check extension cords and power strips before the desk opens.

Frequently asked questions

How far in advance should I organise driving skills training?: Confirm the date, practice field, training cars and instructors several weeks in advance, before opening registrations. Send participant information as soon as the schedule and requirements are settled, then complete final weather and site checks in the last few days.
What should I check on training cars before the event?: Carry out a technical check on every training car before participants arrive and refuel them in advance. Check the condition of the vehicles, required safety equipment and any operational issue that could stop a session from running.
When should I check the weather for driving skills training?: Check the forecast again 24 to 48 hours before the training day, then review conditions on the morning itself. Use this timing to confirm whether the practice field, course layout and participant instructions still work safely.
What safety equipment is needed for driving skills training?: Have first aid kits, fire extinguishers, warning triangles, work gloves and reflective vests available at the field. Put cones and course-marking equipment out before the briefing, and explain the safety rules before anyone enters a vehicle.

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Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.