Driving School Open Day Checklist

A driving school open day combines public information, scheduled trial lessons and a working reception area. Start by fixing the date and programme, then open registration early enough to confirm bookings and dietary requirements. In the final week, assign instructors, reserve and inspect the lesson cars, check the test-drive route and prepare visitor materials. On the day itself, allow time for tables, information points, refreshments, name stickers and a clear check-in process before the first visitors arrive.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set the date and program
2 people
Publish open day online
Send invitations
2 people
Distribute flyers
2 people
Open the registration form
Process registrations
Collect dietary requirements
Confirm trial lesson bookings
2 people
Create the tasting schedule
2 people
Schedule driving instructors
2 people
Reserve the driving school cars
Order catering
Have printed materials made
Print the visitor list
Prepare name stickers
2 people
Assemble info packs
2 people
Check the driving school cars
3 people
Refuel the lesson cars
2 people
Check the test drive route
2 people
Check the venue
2 people
Pick up supplies
2 people
Set up tables and chairs
3 people
Set up the reception desk
2 people
Set up information tables
2 people
Chill drinks
2 people
Set up the coffee station
2 people
Prepare snacks
3 people
Hang decorations
2 people
Mark off the test ride course
3 people
Position training cars
3 people
Set out presentation materials
2 people
Go over the safety instructions
6 people

Event

Staff the registration desk
2 people
Welcome visitors
2 people
Hand out name stickers
Hand out information packs
2 people
Present driving school information
2 people
Register trial lessons
2 people
Guide test drives
4 people
Answer traffic questions
2 people
Give a theory explanation
2 people
Give a driving lesson demonstration
2 people
Register driving lesson sign-ups
2 people
Serve coffee and tea
2 people
Serve snacks
2 people
Refill drinks
Keep the buffet tidy
Empty trash bins
Check toilets
Take photos at the open day
Process final registrations
2 people
Wave goodbye to visitors
2 people

Aftercare

Dismantle the test drive course
3 people
Park the driving school cars
3 people
Clean up catering
2 people
Wash dishes
2 people
Clear tables and chairs
3 people
Remove decorations
2 people
Clean the venue
3 people
Check materials
2 people
Return borrowed materials
2 people
Follow up on registrations
2 people
Confirm trial lesson appointments
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 50
Counter table
Tableclothsqty 8
High tablesqty 4
Umbrella stand

Equipment

Driving school carsqty 3
Laptopqty 2
Tabletsqty 2
Printer
Extension cordsqty 4
Power stripsqty 4
Charging cablesqty 6
Portable speaker
Megaphone
Coffee machinesqty 2
Kettlesqty 2
Coolersqty 3
Thermos flasksqty 4
Cable reelsqty 2

Tableware

Reusable cupsqty 100
Coffee cupsqty 60
Platesqty 60
Cutlery setsqty 60
Serving spoonsqty 6
Serving traysqty 6

Decorations

Driving school flagsqty 4
Bannersqty 2
Balloonsqty 100
Balloon ribbonqty 2
Tapeqty 4
Directional signsqty 8
Pavement signsqty 3
Name stickersqty 150
Table signsqty 8

Kitchen

Cutting boardsqty 3
Bread knivesqty 2
Kitchen knivesqty 3
Scissorsqty 3
Serving tongsqty 4
Measuring cupsqty 2
Dishpanqty 2
Cooling matsqty 6

Sports equipment

Traffic conesqty 20
Bollardsqty 12
Barrier tapeqty 4
Reflective vestsqty 10
Parking discsqty 20
Measuring tape

Catering

Information brochuresqty 150
Registration formsqty 100
Trial lesson formsqty 80
Clipboardsqty 10
Ballpoint pensqty 30
Wristbandsqty 150
Groceries

Tips

Open registration before publishing the full programme, and confirm each trial lesson booking separately so instructors and cars are matched to actual demand.
Set the tasting or trial-lesson schedule in time to print the visitor list. Keep a copy on the reception laptop or tablets in case a printed name is missing.
Check every driving school car before the event and refuel the lesson cars before setup starts. A route check should be completed before visitors are sent out.
Prepare information packs, name stickers and printed materials before the final setup period. Printing on the morning of the open day leaves little time to fix missing pages or toner problems.
Set up the reception desk, information tables and seating before chilling drinks and starting coffee. Test extension cords, power strips, charging cables and the portable speaker while the venue is still quiet.

Frequently asked questions

How far in advance should I organise a driving school open day?: Set the date and programme at least 6 weeks ahead. Open registration and publish the event once the trial-lesson capacity, instructors and cars are known, then confirm bookings during the final 1–2 weeks.
How many cars do I need for a driving school open day?: Reserve one driving school car for each trial lesson running at the same time, plus one additional car if possible for delays or a vehicle problem. Match the final number to the confirmed bookings and schedule.
When should I check the driving school cars and test-drive route?: Carry out the car checks and route check no later than the day before the open day. Refuel the lesson cars before visitors arrive, not between trial lessons.
What should I prepare the day before a driving school open day?: Print the visitor list, prepare name stickers and assemble information packs the day before. Also confirm instructors, trial lessons, catering, the venue setup and all reserved cars before the event morning.

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