What you need for a digital skills training session

Use this shopping list to prepare a practical digital skills training session with working laptops, reliable connections and simple refreshments. Plan one laptop and charger per participant, plus a few spare accessories if possible. Coffee, tea and water should be ready before registration starts, while printed worksheets, name badges and directional signs help the session run smoothly. Check dietary requirements before buying food, and test every device, cable and adapter before the training day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 36
Registration desk
Tableclothsqty 8

Equipment

Laptopsqty 30
Laptop chargersqty 30
Projector
Projection screen
HDMI cablesqty 3
HDMI adaptersqty 3
Extension cordsqty 6
Power stripsqty 8
Wireless miceqty 30
Wi-Fi router
Portable speaker
Presentation clicker

Tableware

Coffee cupsqty 36
Drinking glassesqty 36
Platesqty 36
Cutlery setsqty 36

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Serving traysqty 4
Thermos flasksqty 4
Scissorsqty 3
Chef's knifeqty 2
Cutting boardsqty 3

Decorations

Name badgesqty 36
Directional signsqty 6

Cleaning

Waste binsqty 4
Trash bag holdersqty 4
Hand soap dispensersqty 2

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemon tea - 1 box
- Still water - 6 bottles
- Sparkling water - 6 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Paper cups - 50 pieces
- Hummus - 4 tubs
- Cucumber - 6 pieces
- Carrots - 2 kilo
- Paprika chips - 3 bags
- Plain chips - 3 bags
- Salted crackers - 4 packs
- Rice cakes - 4 packs
- Mixed nuts - 2 bags
- Apples - 36 pieces
- Bananas - 36 pieces
- Grapes - 3 kilos
- Whole grain bread - 8 loaves
- White bread - 4 loaves
- Cheese - 2 kilos
- Chicken breast topping - 1 kilo
- Hummus spread - 1 kilo
- Peanut butter - 2 jars
- Jam - 2 jars
- Butter - 500 grams
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Cucumber - 4 pieces
- Mayonnaise - 1 bottle
- Mustard - 1 bottle
- Ketchup - 1 bottle
- Pasta salad - 5 kilos
- Green salad - 4 kilos
- Vegetarian wraps - 36 pieces
- Chicken wraps - 36 pieces
- Yogurt dressing - 2 bottles
- Fruit dessert - 36 pieces
- Cookies - 6 packs
- Napkins - 100 pieces
- Paper towels - 4 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand gel - 4 bottles

Tips

Prepare one laptop, charger and wireless mouse per participant, plus at least one spare set for equipment that fails or is forgotten. Charge the laptops the day before and label chargers so they do not get mixed up.
Bring the right connection equipment for the presentation: a projector, screen, HDMI cables, adapters, extension cords and power strips. Test the exact laptop-to-projector combination at least one day in advance.
For a half-day session, plan around two cups of coffee or tea and two glasses of water per person, with extra drinks for instructors. Set out cups, glasses, plates and cutlery before participants arrive.
Print the worksheets, manuals and practice files before the session rather than relying on the venue internet. Prepare one complete paper pack per participant and keep several spare packs at the registration desk.
Buy name badges and directional signs early, and place waste bins near the coffee area and classroom entrance. These small items are often missed until participants are already arriving.

Frequently asked questions

What do I need to bring to a digital skills training session?: Bring one laptop and charger per participant, presentation equipment, HDMI cables and adapters, power strips, Wi-Fi access, printed worksheets and name badges. Add coffee, tea, water and serving items for the planned number of participants.
How many laptops are needed for digital skills training?: Plan for one working laptop per participant, plus one spare laptop for every 10 participants where possible. Include a charger for every laptop and test all devices at least 24 hours before the session.
How much coffee and water should I buy for training?: For a half-day session, allow about two cups of coffee or tea and two glasses of water per person, plus 10% extra. Buy more if the training lasts a full day or includes several breaks.
When should I prepare the equipment for digital skills training?: Test laptops, chargers, Wi-Fi, audio, video, cables and presentation files at least one day before the training. Set up the room and registration desk 30 to 60 minutes before participants arrive.

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