What you need for a debate competition

What to bring

Grouped the way you'd shop for it, with quantities.

Tips

• Allow one registration table, enough name badges for every participant and a few extras, and a clear place for the updated participant list. Keep USB sticks, chargers and printed run sheets at registration so last-minute changes are easy to handle.
• For each active debate room, provide a stopwatch and visible clock, jury forms, seating, and a jury table. If several debates run at once, do not rely on one shared timer or one laptop.
• Count microphones and speakers by room, then add extension cords, power strips, HDMI cables and spare batteries. Test every laptop-projector combination before the competition rather than discovering a missing adapter during the first round.
• Buy catering for the confirmed participant and guest count, including coffee cups, glasses, plates, cutlery and serving platters. Keep extra cups and drinks available for judges and organisers who stay after the audience leaves.
• Order prizes and print certificates early enough to check names and categories. Pack them separately by round or award, with a small reserve of blank certificates in case the participant list changes.

Frequently asked questions

What equipment do I need for a debate competition?

For each debate room, plan a timer or stopwatch, a visible clock, jury materials, tables and chairs. Add laptops, projectors, screens, microphones and speakers only where presentations or announcements require them, plus chargers, extension cords, power strips and spare batteries.

How many chairs and tables are needed for a debate competition?

Count the seats for every competing team, judge, organiser and expected audience member, then add 5–10% spare chairs. Provide at least one jury table and one registration table, with additional foldable tables for rooms, catering or equipment as needed.

How much catering should I buy for a debate competition?

Use the confirmed participant, judge, organiser and guest count as your base quantity, then add 10% for unexpected arrivals. Provide one complete place setting per person, plus extra cups, glasses and serving items for breaks and the final presentation.

When should I order prizes and print debate certificates?

Order prizes and print certificates at least 2–3 weeks before the competition. Use that time to verify names, award categories and quantities, and keep a few blank certificates available for registration changes.

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