Cycle Race Shopping List

A cycle race needs more than bikes and a start line. You’ll need equipment for marking the route, directing traffic, handling registrations, supporting riders, and managing the finish area. Plan refreshments, power, printing, and spare repair supplies early because these are easy to overlook and difficult to replace on race day. Use this list alongside your event plan, then match quantities to the number of riders, volunteers, course points, and expected spectators.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 8
Folding chairsqty 40
Bar stoolsqty 6
Waste binsqty 10

Sports equipment

Traffic conesqty 80
Crowd barriersqty 30
Start arch
Finishing cloth
Round signsqty 6
Route arrowsqty 40
Race bib beltsqty 120
Bike pumpsqty 3
Spare inner tubesqty 12
Tool setsqty 3
Bicycle standsqty 12
Medal ribbonsqty 6

Equipment

Walkie-talkiesqty 16
Megaphoneqty 2
Sound system
Extension cordsqty 4
Power stripsqty 4
Power banksqty 6
Stopwatchesqty 6
Tabletsqty 3
Printer
Laptopsqty 2

Lighting

Work lightsqty 4
String lightsqty 4

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 80
Pitchersqty 6

Kitchen

Coolersqty 8
Thermos flasksqty 6
Coffee machinesqty 2
Cutting boardsqty 4
Kitchen knivesqty 4
Storage boxesqty 12
Serving traysqty 8

First aid

First aid kitsqty 3
Emergency blanketsqty 12
Cold packsqty 20
Nitrile glovesqty 4
Stretcher

Decorations

Buntingqty 8
Stage prizesqty 6
Wayfinding signsqty 12
Whiteboardsqty 3

Cleaning

Hand broomsqty 4
Litter pickersqty 4
Bucketsqty 4
Mopsqty 4
Spongesqty 12
Washing-up basinsqty 3

Catering

Groceries
- Spa Blauw - 180 bottles
- Spa Red - 60 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Isotonic sports drink - 120 bottles
- Apple juice - 12 liters
- Orange juice - 12 liters
- Coffee - 4 packs
- Tea - 3 boxes
- Milk - 10 liter
- Oat milk - 4 liters
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Stir sticks - 250 pieces
- Coffee biscuits - 8 packs
- Apples - 12 kilos
- Bananas - 10 kilo
- Grapes - 8 kilos
- Currant buns - 120 pieces
- Whole wheat bread - 12 loaves
- White rolls - 150 pieces
- Wholegrain rolls - 100 pieces
- Sliced cheese - 8 kilos
- Ham - 5 kilo
- Sliced chicken breast - 4 kilos
- Hummus - 3 kilos
- Peanut butter - 4 jars
- Jam - 4 jars
- Butter - 2 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Lettuce - 10 heads
- Tomatoes - 8 kilo
- Cucumbers - 6 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Muesli bars - 200 pieces
- Nut bars - 100 pieces
- Mini currant buns - 100 pieces
- Salt - 1 pack
- Pepper - 1 jar
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper napkins - 500 pieces
- Paper cups - 300 pieces
- Stirring spoons - 6 pieces
- Trash bags - 100 pieces
- Organic waste bags - 30 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 6 dispensers
- Hand sanitizer - 6 bottles
- Dish soap - 3 bottles
- Dishcloths - 24 pieces
- Cleaning spray - 4 bottles
- Paper towels - 12 packs
- AA batteries - 24 pieces
- AAA batteries - 24 pieces
- Tape - 12 rolls
- Cable ties - 500 pieces
- Highlighters - 12 pieces
- Ballpoint pens - 30 pieces
- A4 paper - 2 packs
- Labels - 4 sheets
- Bandages - 4 boxes
- Sterile gauze pads - 6 boxes
- Disinfectant - 3 bottles

Tips

Allow at least one route sign or arrow for every decision point, plus a small reserve for damaged or missing signs. Place cones and crowd barriers where riders, vehicles, and spectators could cross paths.
Prepare one bike pump, tool set, and several spare inner tubes at the start area and at any staffed support point. Check that the tubes match the tyre sizes used by registered riders before race day.
Plan one reusable cup per expected drink service at a minimum, then add a reserve of 10–15% for loss or extra demand. Fill coolers shortly before the start so drinks remain cold without creating a queue.
Bring a printer, laptop or tablet, extension cords, power strips, and power banks for registration and start-list changes. Test the printer and charge every device the day before, not when riders are arriving.
Give each traffic controller a walkie-talkie if the course is spread out, and keep one spare unit available. A megaphone helps at the start and finish, while work lights are needed if setup or pack-down continues in low light.

Frequently asked questions

How many cycle race signs do I need?: Count every turn, junction, hazard, and route split, then add 10–15% spare arrows and signs. A route with 20 decision points should therefore have roughly 22–23 marked sign positions available.
How many spare inner tubes should I buy for a cycle race?: Start with at least one spare inner tube for every 10 registered riders, with a minimum of 5 tubes for a small race. Buy additional sizes if riders use different wheel or tyre standards.
How many reusable cups are needed for a cycle race?: Prepare at least one cup per expected drink service, plus 10–15% extra. For 100 riders and two planned services, that means at least 220 cups if cups are not collected and washed between services.
When should I prepare the cycle race equipment?: Check and test equipment at least 24 hours before the race. Print race numbers and start lists in advance, charge radios and tablets overnight, and fill coolers close to the start time.

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