Creative market shopping list

A creative market needs more than tables and products. You’ll need a clear setup for stalls, reliable power, lighting, payment, refreshments and any workshops running during the day. Plan quantities from the number of vendors and visitors, not from guesswork: each stall needs its own display and storage space, while shared equipment should be placed where everyone can reach it. Check access, sockets and weather protection before buying or collecting anything.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 20
Tablesqty 12
Foldable tablesqty 6
Chairsqty 60
Bar stoolsqty 8
Blanketsqty 20
Stall weightsqty 16
Clothes racksqty 6
Storage cratesqty 12

Equipment

Extension cordsqty 8
Power stripsqty 8
Cable reelsqty 3
Battery lampsqty 8
Bluetooth speaker
Microphone
Payment terminalqty 2
Power banksqty 4
Coolersqty 4
Kettlesqty 2
Coffee machinesqty 2
Thermos flasksqty 4
String lightsqty 8
Hand trucksqty 2

Tableware

Coffee cupsqty 80
Glassesqty 100
Platesqty 100
Dessert platesqty 80
Forksqty 100
Knivesqty 100
Spoonsqty 100
Serving spoonsqty 8
Small bowlsqty 20

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Serving tongsqty 8
Measuring cupsqty 2
Mixing bowlsqty 4
Aluminum foilqty 2
Cling filmqty 2
Ice packsqty 20
Tea towelsqty 12

Catering

Coffee tablesqty 2
Buffet traysqty 8
Bread basketsqty 4
Napkin holdersqty 6
Drink dispensersqty 2
Water jugsqty 6
Thermos cupsqty 2
Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Mineral water - 12 bottles
- Sparkling water - 8 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Lemonade syrup - 3 bottles
- Ice cubes - 10 bags
- Baguettes - 12 pieces
- Whole grain bread - 8 loaves
- Bread rolls - 80 pieces
- Mini wraps - 80 pieces
- Cream cheese - 2 kilo
- Young cheese - 3 kilos
- Hummus - 2 kilos
- Herb cream cheese - 1 kilo
- Turkey breast - 2 kilos
- Smoked chicken - 2 kilo
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumber - 12 pieces
- Tomatoes - 4 kilos
- Bell peppers - 2 kilos
- Arugula - 8 bags
- Carrots - 3 kilos
- Grapes - 4 kilos
- Apples - 60 pieces
- Bananas - 40 pieces
- Mandarins - 50 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salty crackers - 8 packs
- Rice cakes - 6 packs
- Olives - 6 jars
- Mixed nuts - 4 kilos
- Raisins - 2 kilos
- Cookies - 12 packs
- Brownies - 80 pieces
- Mini muffins - 80 pieces
- Apple pie - 6 pieces
- Whipped cream - 12 cans
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pesto sauce - 3 jars
- Olive oil - 2 bottles
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Pepper - 1 can
- Paprika powder - 1 can
- Garlic powder - 1 canister
- Herb mix - 2 containers
- Lemons - 20 pieces
- Fresh mint - 6 bunches
- Coffee cups - 250 pieces
- Stir sticks - 250 pieces
- Paper napkins - 500 pieces
- Baking paper - 4 rolls
- Storage containers - 30 pieces
- Freezer bags - 2 boxes
- Paper towels - 12 rolls
- Trash bags - 4 rolls
- Compostable bags - 2 rolls
- Dish soap - 3 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 3 bottles
- Toilet cleaner - 3 bottles
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand gel - 6 bottles
- Sponges - 12 pieces
- Nitrile gloves - 4 boxes

Decorations

Buntingqty 8
Balloonsqty 100
Flower arrangementsqty 8
Table runnersqty 12
Booth signsqty 20
Notice boardsqty 4
Chalkboardsqty 6
Chalk markersqty 12
Table numbersqty 20
Fabric clothsqty 12
Photo backdrop
Postersqty 30
Program flyersqty 300

Workshop materials

Scissorsqty 30
Glue gunsqty 6
Cutting matsqty 12
Brush setsqty 20
Mixing palettesqty 20
Apronsqty 30
Work binsqty 12
Watercolor paperqty 200
Drawing paperqty 200
Colored pencilsqty 30
Markersqty 30
Acrylic paintqty 12
Craft cardboardqty 100
Colored paperqty 200
Woolqty 20
Beadsqty 2
Elastic cordqty 10
Fabric scrapsqty 10
Wooden sticksqty 200
Tapeqty 12
Glue sticksqty 40
Modeling clayqty 20
Clay rollersqty 12
Stampsqty 20
Ink padsqty 12
Protective filmqty 6

Cleaning

Waste binsqty 12
Broomqty 4
Dustpan and brushqty 4
Mopsqty 3
Bucketsqty 4
Cleaning glovesqty 8
Microfiber clothsqty 20
Hand soap dispensersqty 4

Safety

First aid kit
Flashlightsqty 4
Cable matsqty 8
Barrier tapeqty 2
Fire extinguishersqty 2

Organization

Name stickersqty 150
Pensqty 30
Clipboardsqty 6
Sticky notesqty 10
Cash registersqty 2
Cash boxesqty 2
Change boxesqty 4
Wristbandsqty 200

Tips

Count one market stall or table setup per seller, then add a small number of spare tables for registration, refreshments or workshop materials. Confirm the final booth layout before transporting furniture.
Plan power by checking every powered item in advance. Use extension cords, power strips and cable reels only after confirming the venue’s available outlets, and keep cables secured across walkways.
Bring lighting for every covered or indoor area, not just the main entrance. Battery lamps and string lights are useful when sockets are limited or the market continues into darker hours.
Prepare a separate payment and charging point. Give each payment terminal access to a power bank or confirmed outlet, and test the connection before vendors arrive.
Buy or pack refreshments according to the schedule, including cups, glasses, plates, cutlery and hot-drink equipment. Place coolers, kettles, coffee machines and thermos flasks together so serving does not block the stalls.

Frequently asked questions

What do I need for a creative market stall?: Allow one table or market stall per seller, plus display items, storage crates and seating where needed. Add stall weights for outdoor setups and a clothes rack if products need to hang. Confirm the booth dimensions before collecting furniture.
How many tables do I need for a creative market?: Start with one table or stall per participant, then add tables for registration, refreshments and workshops. For example, 20 sellers usually need at least 20 selling surfaces, plus 2 to 4 shared tables depending on the programme.
What equipment do I need for power at a market?: Check the venue’s sockets at least one week before the event and list the wattage of every appliance. Plan extension cords, power strips and cable reels accordingly, with battery lamps and power banks as backup.
What should I bring for refreshments at a creative market?: For a short market, estimate two drinks per visitor for the first hour, then one drink per person for each additional hour. Bring coffee cups, glasses, plates, forks, knives, coolers and thermos flasks, and confirm catering quantities before the final week.

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