What you need for a craft market

A craft market needs more than tables and display stands. You also need a clear information desk, reliable power, payment equipment, refreshments and supplies that help exhibitors set up without delays. Use the market layout and exhibitor numbers to calculate quantities: allow one stall, table covering and chair set per booked exhibitor, then add a small spare allowance. Buy fresh food and drinks close to the event, while arranging tents, furniture and printed materials earlier.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 20
Tablesqty 8
Folding chairsqty 30
Bar stoolsqty 4
Information desk
Clothes racksqty 4
Display standsqty 8
Foldable tablesqty 3
Bollardsqty 8

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 80
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving tongsqty 8
Water jugsqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 8
Power stripsqty 8
Sound system
Microphoneqty 2
Payment terminalqty 2
Cash boxesqty 2
Hand trucksqty 2

Decorations

Buntingqty 8
Tableclothsqty 24
Flower arrangementsqty 10
Photo backdrop
Chalkboardsqty 10
Candle holdersqty 20
Table numbersqty 20
Name badgesqty 30

Lighting

String lightsqty 8
LED lampsqty 12
Battery lanternsqty 6
Spare batteriesqty 24

Kitchen

Thermos flasksqty 6
Cutting boardsqty 3
Kitchen knivesqty 3
Storage binsqty 12
Bottle openersqty 3

Cleaning

Waste binsqty 8
Vacuum cleaner
Broom setsqty 3
Mopsqty 3
Bucketsqty 3

Communication

Floor plansqty 150
Program cardsqty 150
Directional signsqty 12
Clipboardsqty 4
Pensqty 30
Markersqty 12

Safety

Cable matsqty 8
Non-slip matsqty 12
Flashlightsqty 4

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Chocolate milk - 6 liters
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Coffee creamer - 3 bottles
- Sugar - 2 kilos
- Sweetener - 1 box
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemons - 12 pieces
- Ice cubes - 8 bags
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salty sticks - 4 bags
- Snack nuts - 3 bags
- Popcorn - 3 bags
- Mini pretzels - 3 bags
- Cheese cubes - 3 kilo
- Brie - 4 pieces
- Cream cheese - 4 tubs
- Hummus - 6 tubs
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Bell peppers - 12 pieces
- Grapes - 4 kilos
- Apples - 40 pieces
- Bananas - 30 pieces
- Mini gherkins - 4 jars
- Olives - 4 jars
- Baguettes - 12 pieces
- Rolls - 60 pieces
- Toast rounds - 8 packs
- Crackers - 6 packs
- Butter - 4 packs
- Jam - 4 jars
- Honey - 2 jars
- Peanut butter - 2 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Yogurt dressing - 2 bottles
- Mini quiches - 120 pieces
- Vegetarian wraps - 80 pieces
- Chicken wraps - 60 pieces
- Mini pizzas - 100 pieces
- Vegetarian samosas - 80 pieces
- Filled puff pastry snacks - 100 pieces
- Brownies - 60
- Apple pie - 4 pieces
- Cookies - 8 packs
- Muffins - 60 pieces
- Whipped cream - 6 cans
- Gluten-free crackers - 3 packs
- Gluten-free cookies - 3 packs
- Vegan wraps - 40 pieces
- Vegan sandwich spread - 4 tubs
- Napkins - 500 pieces
- Stirrers - 300 pieces
- Paper straws - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 4 bottles
- Dishwasher tablets - 1 box
- Cleaning wipes - 4 packs
- All-purpose cleaner - 4 bottles
- Toilet paper - 24 rolls
- Trash bags - 3 rolls

Tips

Plan one market stall or display space per confirmed exhibitor, then keep at least one spare table and two spare chairs for late changes or damaged furniture.
Allow one reusable cup per expected drink service and keep a separate supply of coffee cups, plates and cutlery for refreshments. Buy perishable products no more than 1–2 days before the market.
Check every exhibitor’s power request before buying or collecting extension cords and power strips. Label each cable and bring at least one spare extension cord for the information desk or payment area.
Prepare one cash box with a change set and one payment terminal for each active payment point. Test the terminal and count the starting float before exhibitors arrive.
Print the exhibitor list, program boards, table numbers and name badges at least 1 day ahead. Pack them with tape, pens and clips so signs can be fixed immediately during setup.

Frequently asked questions

How many tables do I need for a craft market?: Start with one table or stall per confirmed exhibitor, based on the final booth layout. Add at least 1 spare table for registration, information or a last-minute change, plus one information desk.
How much tableware is needed for a craft market?: For each expected guest receiving refreshments, plan 1 reusable cup, coffee cup or plate as appropriate, then add about 10% extra. Provide serving tongs and platters separately so guests do not handle shared food.
When should I buy food and drinks for a craft market?: Buy shelf-stable drinks and serving supplies several days in advance. Purchase fresh or perishable products 1–2 days before the market and keep them in coolers until serving.
How many extension cords and power strips do I need?: Count the confirmed exhibitor and equipment power requests first, then provide one suitable connection per powered area. Keep at least 1 spare extension cord and 1 spare power strip, and check the venue’s total capacity before setup.

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