What you need for a computer training session
Use this shopping list to prepare a hands-on computer training session without missing the small items that slow everyone down. Plan one laptop per participant, plus chargers, power strips, and the cables needed for your presentation and network setup. You will also need materials for registration and exercises, as well as coffee-break supplies. Check equipment at least one day before the session so missing adapters, batteries, or files can still be replaced.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 6
- Chairsqty 24
- Registration desk
Equipment
- Laptopsqty 21
- Wireless miceqty 21
- Laptop chargersqty 21
- Headsetsqty 21
- Projector
- Projection screen
- Presentation clicker
- Network switch
- Wi-Fi router
- Power stripsqty 8
- Extension cordsqty 8
- USB sticksqty 24
- HDMI cablesqty 2
- Ethernet cablesqty 24
- Spare batteriesqty 12
Tableware
- Coffee cupsqty 24
- Drinking glassesqty 24
- Platesqty 24
- Cutlery setsqty 24
- Serving traysqty 4
Kitchen
- Coffee maker
- Kettlesqty 2
- Thermos flasksqty 3
- Coolersqty 2
- Cutting boardsqty 2
- Bread knivesqty 2
- Serving tongsqty 3
Catering
- Name badgesqty 24
- Program leafletsqty 24
- Certificatesqty 24
- Groceries
- Coffee beans - 1 kilogram
- Black tea - 2 boxes
- Herbal tea - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 2 liter
- Sugar - 1 kilogram
- Sweetener - 1 box
- Still mineral water - 24 bottles
- Sparkling mineral water - 12 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Orange juice - 4 liters
- Apple juice - 3 liters
- Sandwich rolls - 30 pieces
- Young cheese - 1 kilogram
- Back ham - 750 grams
- Smoked chicken breast - 750 grams
- Hummus - 3 tubs
- Cream cheese - 3 tubs
- Cucumber - 4 pieces
- Tomatoes - 1 kilogram
- Lettuce - 3 heads
- Apples - 24 pieces
- Bananas - 24 pieces
- Grapes - 2 kilogram
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Salted crackers - 4 packs
- Cookies - 5 packs
- Muesli bars - 30 pieces
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Ketchup - 1 bottle
- Butter - 500 grams
- Salt - 1 pack
- Pepper - 1 jar
- Napkins - 100 pieces
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 3 bottles
Cleaning
- Waste binsqty 3
- Bucketsqty 2
- Spongesqty 4
- Dish brushesqty 2
- Microfiber clothsqty 8
- Broom
- Dustpan and brush
- Mopqty 2
Tips
- Provide one working laptop per participant and keep at least one spare device available if the session depends on specific software. Check every charger, wireless mouse, headset, and practice file before participants arrive.
- Plan enough power access for every laptop: allow one power connection per device, then add two spare sockets for the projector and trainer’s equipment. Bring extension cords and power strips rather than relying on wall outlets.
- Test the projector, screen, presentation clicker, HDMI cables, and laptop connection together at least one day ahead. Keep spare batteries and a backup USB stick with the presentation and practice files at the registration desk.
- For a networked session, check the Wi-Fi router and network switch with all laptops connected. Bring Ethernet cables as a fallback, especially if the exercises require a stable connection or file sharing.
- For a half-day session, budget two to three cups of coffee or tea per person and add about 10% extra cups, glasses, plates, and cutlery. Prepare serving trays, tongs, cutting boards, and bread knives before the break rather than during it.
Frequently asked questions
- How many laptops do I need for a computer training session?
- Plan one laptop per participant and one for the trainer. Add at least one spare laptop if the exercises require particular software or if participants bring different devices.
- How many power strips and extension cords are needed for computer training?
- Count the laptops first, then provide enough sockets for all devices, the projector, and the trainer’s equipment. Add two spare sockets and bring at least two extension cords so tables do not depend on a single wall outlet.
- What should I test before a computer training session?
- Test every laptop, charger, mouse, headset, practice file, projector, HDMI cable, clicker, and network connection at least 24 hours before the session. This leaves time to replace missing or incompatible equipment.
- How much coffee should I buy for a computer training session?
- For a half-day session, allow two to three cups of coffee or tea per person, plus about 10% extra. Match that quantity with enough cups, glasses, plates, cutlery, milk or alternatives, and serving equipment.
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