What you need for a coin market

A coin market needs more than tables for exhibitors. Visitors need clear directions, an information desk and somewhere to sit, while stallholders need reliable lighting, power and space for boxes. This shopping list covers the physical setup, refreshments, equipment and signage to arrange before opening day. Check quantities against the number of exhibitors, expected visitors and available power supply, then buy or reserve items early enough to test everything on site.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Tablesqty 24
Chairsqty 40
Tableclothsqty 24
Folding countersqty 2
Waste binsqty 8
Tent weightsqty 16
Transport cartsqty 2

Tableware

Coffee cupsqty 80
Glassesqty 80
Platesqty 80
Cutlery setsqty 80
Serving traysqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 4
Power stripsqty 8
LED lampsqty 8
Table lampsqty 12
Walkie-talkiesqty 4
Megaphone
Cash boxesqty 2
Hand tally countersqty 2
Digital scale

Decorations

Booth numbersqty 24
Information boardsqty 6
Directional signsqty 10
Flagsqty 6
Cocktail table coversqty 4

Kitchen

Mint cupsqty 40
Coin magnifiersqty 12
Display boxesqty 24
Price holdersqty 80
Serving tongsqty 4
Thermos flasksqty 6
Water jugsqty 4

Cleaning

Bucketsqty 3
Cleaning clothsqty 12
Broom setsqty 2
Mop setsqty 2
Hand soap dispensersqty 4

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 packs
- Sweetener - 1 box
- Milk - 8 liters
- Oat milk - 3 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Spa Blauw - 10 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Paper stirrers - 200 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snack mix - 3 bags
- Pretzels - 3 bags
- Cookies - 6 packs
- Mini waffles - 3 packs
- Apples - 5 kilo
- Bananas - 3 kilos
- Grapes - 3 kilos
- Mixed nuts - 2 bags
- Gluten-free crackers - 2 packs
- Hummus - 4 tubs
- Cucumber - 6 pieces
- Cherry tomatoes - 3 kilos
- Ketchup - 1 bottle
- Mayonnaise - 1 bottle
- Paper napkins - 400 pieces
- Coffee filters - 2 packs
- Ice cubes - 10 bags
- Trash bags - 3 rolls
- Hand soap - 4 bottles
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Sponges - 2 packs

Tips

Allow one table or booth per assigned stall, then add at least one separate table for the information desk and printed exhibitor lists. Confirm the final exhibitor count before ordering tablecloths and booth numbers.
Plan refreshments by attendance: for a four-hour market, allow roughly two drinks per visitor if coffee and water are available, plus cups, glasses, plates and cutlery for anything served. Buy disposable supplies at least three days before the event.
Use one extension cord and one power strip per planned equipment cluster, rather than linking several strips together. Test coffee machines, kettles, lamps and LED lighting at the venue the day before, and keep spare lighting available.
Prepare one cash box for every busy sales or registration point and provide a digital scale and hand tally counters where coins need to be checked or counted. Keep cash-handling equipment at the information desk or another supervised location.
Bring tent weights for every outdoor tent and reserve transport trolleys for boxes and display materials. Mark the loading area before setup and keep signs, flags, arrows and stall numbers together so they can be installed in one pass.

Frequently asked questions

How many tables do I need for a coin market?: Start with one table or booth for each confirmed exhibitor, then add at least one table for the information desk. Add extra tables only after checking the floor plan, walking space and stall sizes.
How many cups and glasses should I buy for a coin market?: Allow about two drinking vessels per expected visitor for a four-hour market, with an extra 10% for breakage and unexpected demand. Include separate coffee cups, glasses, plates and cutlery if food or snacks are served.
How early should I arrange tents, tables and power equipment?: Confirm quantities and availability at least two weeks before the market, especially for tents, tables, chairs and transport equipment. Test all powered equipment and lighting at the venue one day before opening.
What signage is needed for a coin market?: Prepare one visible venue or entrance sign, enough arrow signs for every turn, one booth number per stall and an information board. Print the exhibitor list and floor plan at least one day before the event, with a few spare copies.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.