What to Buy for a Clothing Fair

A clothing fair needs more than racks and tables. You also need a clear way to label garments, manage sellers, run payments and help shoppers find changing rooms and sizes. Use this list to check the practical supplies before setup day, including equipment that is often forgotten until the first sale. Plan refreshments separately, and test every powered item before vendors arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 16
Clothes racksqty 12
Changing room screensqty 4
Mirrorsqty 4
Clothes hangersqty 180
Size dividersqty 24
Clothing basketsqty 12
Coat racksqty 2
Cash desk table

Equipment

Cash register
Payment terminal
Calculatorqty 2
Printer
Power stripsqty 5
Extension cordsqty 6
Coolersqty 3

Tableware

Reusable cupsqty 50
Coffee potsqty 4
Serving traysqty 3

Decorations

Tableclothsqty 10
Price label stickersqty 1000
Safety pinsqty 500
Measuring tapesqty 4
Information boardsqty 8
Directional arrowsqty 24
Masking tapeqty 6
Clipboardsqty 8
Ballpoint pensqty 24

Lighting

Standing lampsqty 4

Cleaning

Waste binsqty 8
Broom and dustpanqty 2
Mopsqty 2
Bucketsqty 2

Catering

Groceries
- Coffee - 6 packs
- Black tea - 100 tea bags
- Herbal tea - 40 bags
- Sugar - 2 kilos
- Sweeteners - 200 pieces
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Still water - 10 bottles
- Sparkling water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Teaspoons - 100 pieces
- Stir sticks - 200 pieces
- Paper napkins - 500 pieces
- Tea bag trays - 4 packs
- Biscuits - 8 packs
- Chocolate cookies - 6 packs
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Apples - 5 kilo
- Bananas - 4 kilos
- Grapes - 3 kilos
- Sandwiches - 40 pieces
- Young cheese - 2 kilos
- Back ham - 1.5 kilos
- Hummus - 6 tubs
- Herb cheese - 6 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- All-purpose cleaner - 2 bottles
- Glass cleaner - 2 bottles
- Floor cleaner - 2 bottles
- Cleaning sponges - 10 pieces
- Microfiber cloths - 12 pieces
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Wet wipes - 6 packs
- Paper shopping bags - 250 pieces
- Cash change - 300 euro

Tips

Buy enough clothes hangers for the busiest sales area, plus size dividers so shoppers can find garments without sorting every rack. Add baskets for smaller items that do not hang well.
Prepare price label stickers, safety pins and measuring tapes before sellers arrive. A small labeling kit at the information desk prevents last-minute searches and unclear prices.
Set aside a complete payment kit: cash register, payment terminal, calculator, printer, power strips and extension cords. Test the terminal and printer at least one day before the fair.
Bring clipboards and ballpoint pens for seller information, registrations and cash records. Keep spare forms at the cashier and information desk rather than in a storage box across the room.
Plan the customer route with information boards and directional arrows, and check that standing lamps provide enough light near racks and changing rooms. Masking tape is useful for securing signs and cables without marking surfaces.

Frequently asked questions

What supplies do I need for a clothing fair?: You need display furniture, including tables, clothes racks, chairs, hangers, size dividers, mirrors and changing room screens. Add pricing supplies, payment equipment, signs, stationery and refreshments before setup day.
How many clothes hangers do I need for a clothing sale?: Start with at least one hanger for every garment you expect to display at the same time, then add about 10% extra for replacements and reorganising racks. Keep spare hangers near the vendor area.
What do I need for a clothing fair cashier?: Prepare a cash desk table, cash register, payment terminal, calculator, printer, clipboards and pens. Test all electronic equipment at least 24 hours beforehand and keep power strips and extension cords available.
What should I bring for clothing fair changing rooms?: Provide changing room screens, mirrors and adequate lighting, with signs directing shoppers to the fitting area. Check the setup at least 1 hour before opening so screens are stable and the route stays clear.

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