What you need for a climbing challenge

A climbing challenge needs more than walls and ropes. You will also need enough helmets, harnesses and crash mats for the participant flow, plus route maps, bib numbers and scorekeeping supplies. Plan separate equipment for climbing, registration, safety and refreshments so nothing is still being collected when the venue opens. Check every item against your route plan and participant count before shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Registration tablesqty 3
Foldable tablesqty 8
Chairsqty 70
Party tentsqty 3
Waste binsqty 8
Dressing room racksqty 6

Sports equipment

Climbing wallsqty 4
Boulder blocksqty 12
Crash matsqty 12
Climbing ropesqty 16
Climbing harnessesqty 30
Climbing helmetsqty 30
Carabinersqty 40
circuit breakersqty 20
Climbing bagsqty 20
Top-rope climbing ropesqty 8
Climbing route setqty 4
Route map standsqty 8
Bib numbersqty 70
Scoreboardsqty 8
Stopwatchesqty 8
Conesqty 30
Barrier tapeqty 6
Training matsqty 10
Resistance bandsqty 12
Prize trophiesqty 6
Medalsqty 30
Certificatesqty 70

Tableware

Reusable cupsqty 100
Coffee cupsqty 50
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 12
Pouring jugsqty 8

Catering

Thermos flasksqty 6
Drink dispensersqty 4
Coolersqty 8
Coolersqty 4
Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea assortment - 4 boxes
- Hot chocolate - 3 packs
- Sugar - 2 packs
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemons - 2 kilograms
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 10 cases
- Spa Rood - 4 boxes
- Sports drink lemon - 6 boxes
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 4 crates
- Bananas - 8 kilograms
- Apples - 8 kilograms
- Pears - 4 kilograms
- Grapes - 5 kilograms
- Mandarins - 5 kilograms
- Cucumbers - 12 pieces
- Cherry tomatoes - 4 kilograms
- Carrots - 4 kilograms
- Bell pepper strips - 3 kilograms
- Plain hummus - 12 containers
- Hummus paprika - 8 tubs
- Yogurt dip - 8 tubs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Snacks - 6 bags
- Muesli bars - 120 pieces
- Protein bars - 80 pieces
- Nut bars - 60 pieces
- Rice cakes - 8 packs
- Breakfast cake - 6 packs
- Whole wheat bread - 12 loaves
- White bread - 6 loaves
- Wholemeal wraps - 8 packs
- Sliced cheese - 4 kilograms
- Sliced young cheese - 3 kilograms
- Vegan cheese - 1 kilogram
- Chicken breast slices - 2 kilogram
- Hummus for bread - 2 kilograms
- Peanut butter - 4 jars
- Strawberry jam - 4 jars
- Butter - 2 kilograms
- Egg salad - 2 kilograms
- Chicken salad - 2 kilogram
- Vegan vegetable spread - 2 kilograms
- Lettuce - 8 heads
- Tomatoes - 5 kilograms
- Bell peppers - 4 kilograms
- Red onion - 2 kilograms
- Pickles - 4 jars
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Yogurt sauce - 3 bottles
- Pesto - 4 jars
- Olive oil - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Herb mix - 2 jars
- Cookies - 10 packs
- Brownies - 8 boxes
- Mini muffins - 8 boxes
- Vegan cookies - 6 packs
- Gluten-free crackers - 6 packs
- Chocolate rice cakes - 6 packs
- Ice cubes - 20 kilograms
- Napkins - 12 packs
- Paper towels - 8 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 2 rolls
- Food storage containers - 30 pieces
- Trash bags - 4 rolls
- Dish soap - 3 bottles
- Dishwasher tablets - 1 box
- Cleaning spray - 4 bottles
- Disinfectant wipes - 8 packs
- Hand soap - 6 bottles
- Toilet paper - 48 rolls
- Paper towels - 12 packs

Equipment

Speakersqty 2
Microphoneqty 2
Extension cordsqty 8
Power stripsqty 6
Laptop
Printer
Walkie-talkiesqty 10
Charging stationsqty 3
Power banksqty 6

Lighting

LED lampsqty 12
String lightsqty 6
Headlampsqty 12

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving tongsqty 8
Cookie tinsqty 6

Cleaning

Broom setsqty 3
Mopsqty 4
Bucketsqty 4
Cleaning glovesqty 8
Microfiber clothsqty 20
Hand soap dispensersqty 6
Hand sanitizer pumpsqty 8
Toilet paper holdersqty 6
Trash bag holdersqty 8

First aid

First aid kitsqty 2
Ice packsqty 12
Emergency blanketsqty 6
Stretcher

Decorations

Directional signsqty 20
Directional signsqty 12
Welcome banner
Sponsor bannersqty 12
Chalkboardsqty 6

Tips

Count climbing harnesses, helmets and bib numbers against your confirmed participants, then add a small reserve for damaged items or late registrations. Size equipment for the largest starter group, not only the total number of climbers.
Keep crash mats under every bouldering section and use barrier tape and cones to separate climbing zones from registration and waiting areas. Check the full safety setup before participants arrive, rather than while groups are already climbing.
Prepare one route map stand for each active zone and print enough score sheets for every starter group, with spare copies for corrections. Laminate route maps if they will be handled outdoors or near drinks.
Set up registration with a table, chairs, bib numbers and scoreboards before opening the venue. Put stopwatches and pens at each scoring point so guides do not have to share one set between routes.
Bring reusable cups and coffee cups based on the expected attendance, and provide a clear place for used cups and waste bins. Order catering early enough to confirm dietary requirements before the event day.

Frequently asked questions

What equipment do I need for a climbing challenge?: You need climbing walls or boulder blocks, crash mats, ropes where required, harnesses, helmets, carabiners and a climbing route set. Add route maps, bib numbers, scoreboards and stopwatches for running the challenge.
How many climbing harnesses and helmets do I need?: Prepare one correctly sized harness and one helmet for every person climbing in the largest active group, then keep a few spare sizes available. Do not base the quantity only on total attendance if groups climb in rotations.
What should I buy for climbing challenge registration?: Set aside at least one registration table, chairs, bib numbers, participant information, score sheets and writing supplies. Have the registration area ready before the venue opens so confirmed participants can be checked in without delaying starter groups.
When should I order prizes and catering for a climbing challenge?: Order trophies, medals and certificates early enough to check names and quantities before printing or delivery. Confirm catering after registration closes, ideally several days before the event, so dietary requirements and final portions can be handled.

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