What to Buy for a Class Party

A class party needs more than snacks and decorations. Plan for enough reusable plates, bowls, cups and cutlery for every child and adult, plus serving dishes, pitchers and thermos flasks for the food and drinks. Add practical items such as name badges, tablecloths, tape and coat storage, then check the equipment needed for music, quizzes, games and photos. Use the final guest count to turn this list into exact quantities before shopping.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Buffet tablesqty 2
Stoolsqty 10
Coat racksqty 3

Tableware

Reusable platesqty 70
Reusable bowlsqty 60
Reusable cupsqty 100
Coffee cupsqty 40
Forksqty 70
Knivesqty 70
Spoonsqty 70
Serving spoonsqty 10
Serving bowlsqty 12
Serving plattersqty 12
Serving traysqty 6
Pitchersqty 8
Thermos flasksqty 4
Cake knifeqty 2

Decorations

Balloonsqty 150
Balloon archqty 2
Buntingqty 12
Tableclothsqty 10
Name badgesqty 60
Tapeqty 6
Ropeqty 3
Decorative ribbonqty 6
Photo backdrop
Photo propsqty 25

Equipment

Bluetooth speakersqty 2
Microphone
Microphone stand
Extension cordsqty 4
Power stripsqty 4
Charging cablesqty 6
Laptop
Projector
Projector screen
Kitchen timerqty 2

Kitchen

Coolersqty 4
Cutting boardsqty 4
Chef's knivesqty 4
Pansqty 4
Pliersqty 6
Measuring cupsqty 2
Apronsqty 6
Aluminum foilqty 2
Food storage containersqty 12
Allergen labelsqty 60

Lighting

LED string lightsqty 6
LED lightsqty 8
Night lightsqty 4

Sports equipment

Soft ballsqty 8
Hoopsqty 6
Conesqty 20
Skipping ropesqty 8
Blindfoldsqty 8
Scoreboardsqty 4
Stopwatchesqty 4
Quiz buzzersqty 4
Prizesqty 12

Cleaning

Waste binsqty 8
Trash bag holdersqty 8
Bucketsqty 4
Mopsqty 4
Broomqty 3
Dustpan and brushqty 3
Cleaning glovesqty 8

Catering

Groceries
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Lemonade syrup - 3 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Ice cubes - 8 bags
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Popcorn - 4 bags
- Salty pretzels - 4 bags
- Snack mix - 4 bags
- Cucumbers - 8 pieces
- Carrots - 3 kilos
- Bell peppers - 12 pieces
- Cherry tomatoes - 3 kilos
- Grapes - 4 kilos
- Apples - 50 pieces
- Bananas - 40 pieces
- Melons - 4 pieces
- Herb cream cheese - 2 kilos
- Hummus - 2 kilos
- Yogurt dressing - 2 bottles
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Wraps - 80 pieces
- White casino bread - 6 loaves
- Whole wheat sandwich bread - 4 loaves
- Bread rolls - 60 pieces
- Mini hamburgers - 60 pieces
- Vegetarian burgers - 20 pieces
- Chicken breast topping - 2 kilos
- Young cheese - 3 kilos
- Vegan cheese - 1 kilo
- Lettuce - 8 heads
- Tomatoes - 3 kilos
- Pickles - 3 jars
- Crispy fried onions - 2 bags
- Hamburger buns - 80 pieces
- Fries - 12 kilos
- Satay sauce - 3 jars
- Applesauce - 4 jars
- Tomato soup - 8 liters
- Soup sticks - 6 packs
- Cakes - 4 pieces
- Vegan cake - 1 piece
- Gluten-free cake - 1 piece
- Vanilla ice cream - 5 liters
- Chocolate sauce - 2 bottles
- Whipped cream - 12 cans
- Cupcakes - 60 pieces
- Candy - 5 kilo
- Chocolate bars - 60 pieces
- Napkins - 400 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Paper towels - 8 packs
- Hand soap - 4 bottles
- Aluminium trays - 30 pieces
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Wooden skewers - 500 pieces
- Matches - 2 boxes

Tips

Count one plate, bowl, cup and full set of cutlery per guest, then add 10% extra for dropped or misplaced items. Include coffee cups separately if adults or volunteers will be served hot drinks.
Plan at least one serving bowl or platter for each separate snack or dish, and provide one serving spoon or utensil for every bowl. Two to three pitchers are useful when several tables need drinks at once.
Buy or bring decorations only after measuring the room and checking where tape or rope can be used. Balloons, bunting, tablecloths and a photo backdrop can take more space than expected, especially around entrances and activity areas.
Prepare one name badge for every child, adult and volunteer, plus 10% spare badges. Pack tape, ribbon and other fastening supplies in a small box so decorations and signs can be fixed without interrupting the party.
Check the sound setup at least one day before the party and charge or test the Bluetooth speakers. Keep the playlist, quiz materials, game supplies and prizes together, with prizes for every planned competition winner.

Frequently asked questions

How many cups and plates do I need for a class party?: Start with one reusable cup and one plate per guest, then add 10% extra. For 30 guests, prepare 33 cups and 33 plates; provide bowls as well if snacks or dessert need them.
What tableware is needed for a class party?: For each guest, plan a plate, cup, fork, knife and spoon where the menu requires them. Add serving bowls, platters, serving spoons, pitchers and at least two thermos flasks if hot drinks are being served.
How many name badges should I buy for a class party?: Prepare one badge for every child, adult and volunteer, plus 10% spare. If 30 children and 5 adults attend, bring at least 39 badges.
When should I buy decorations and party supplies?: Confirm the final guest count and room layout at least one week before shopping. Check the complete list again two or three days before the party so missing tableware, prizes or equipment can still be replaced.

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