What You Need for a City Flea Market

A city flea market needs more than tables and sellers. You need equipment for stalls, drinks, payments, signs, lighting and waste, with enough flexibility for changing weather and busy walkways. Buy or collect supplies early, especially tents, market stalls, payment terminals and extension cords. Use this list to check the practical items before vendors arrive, then match quantities to your number of stalls, visitors and serving points.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 30
Tablesqty 12
Chairsqty 30
High tablesqty 6
Clothes racksqty 8
Foldable tablesqty 4
Beer table setsqty 4

Equipment

Coolersqty 6
Coffee machinesqty 2
Kettlesqty 2
Payment terminalsqty 2
Extension cordsqty 8
Power stripsqty 6
Phone chargersqty 4
Walkie-talkiesqty 6

Lighting

String lightsqty 8
LED lampsqty 12
Battery lanternsqty 6
Spare batteriesqty 24

Decorations

Buntingqty 10
Directional signsqty 12
Information boardsqty 4
Tableclothsqty 14
Chalkboardsqty 6
Chalk markersqty 12

Tableware

Reusable cupsqty 250
Coffee cupsqty 200
Platesqty 150
Cutlery setsqty 150
Coffee cupsqty 80

Kitchen

Thermos flasksqty 6
Pouring jugsqty 4
Serving plattersqty 8
Serving spoonsqty 8
Cutting boardsqty 4
Knivesqty 8
Pliersqty 6
Ice packsqty 24
Handwash sinksqty 2

Cleaning

Waste binsqty 12
Waste binsqty 4
Broom setsqty 4
Eye-catchersqty 4
Bucketsqty 6
Mopsqty 6
Cleaning glovesqty 12

Catering

Groceries
- Coffee - 6 packs
- Black tea - 4 boxes
- Herbal tea - 2 boxes
- Sugar - 3 kilos
- Sweetener - 2 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Lemons - 2 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blue - 10 crates
- Spa Rood - 4 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 4 crates
- Ice cubes - 20 bags
- Sandwiches - 180 pieces
- Mini croissants - 80 pieces
- Butter - 4 packs
- Young cheese - 4 kilos
- Aged cheese - 3 kilos
- Back ham - 3 kilos
- Chicken breast slices - 2 kilos
- Hummus - 2 kilos
- Peanut butter - 3 jars
- Jam - 4 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Cucumber - 3 kilos
- Tomatoes - 3 kilos
- Lettuce - 8 heads
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snack mix - 8 bags
- Cookies - 10 packs
- Muesli bars - 6 boxes
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 4 kilos
- Honey - 2 jars
- Cinnamon - 2 jars
- Cocoa powder - 2 packs
- Coffee cream - 6 packs
- Stirrers - 500 pieces
- Paper napkins - 1000 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Plastic bags - 4 boxes
- Trash bags - 100 pieces
- Pedal bin liners - 50 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Liquid hand soap - 6 bottles
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfecting wipes - 8 packs
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Paper towels - 12 packs
- Small water bottles - 120 pieces
- Coffee filters - 3 packs
- Gas lighters - 4 pieces
- Tape - 12 rolls
- Cable ties - 4 bags
- Bandages - 4 boxes
- Paracetamol - 2 boxes
- Rain ponchos - 30 pieces
- Ballpoint pens - 20 pieces
- Highlighters - 12 pieces
- Notepads - 6 pieces
- Coin rolls - 20 rolls

Tips

Plan one table or market stall per vendor, plus at least one extra table for information, registrations or lost property. Add a clothes rack for vendors selling garments rather than trying to fit everything on a tabletop.
For drinks, allow two to three servings per visitor during the first hour, then adjust for the expected stay. Have at least one cooler per serving point and chill drinks before setup starts.
Check power needs at least one week before the market. Count coffee machines, kettles, payment terminals and lighting separately, and bring extension cords, power strips and phone chargers rather than relying on one outlet.
Prepare one clear information board and directional signs for the entrance, toilets, payment points and key walking routes. Put signs up before vendors unload so queues do not block the main access path.
Keep reusable cups, coffee cups, plates and cutlery at each food or drink point, with a separate reserve box nearby. Set aside battery lanterns and spare batteries in case stalls remain open after daylight fades.

Frequently asked questions

How many tables do I need for a city flea market?: Start with one table per vendor, then add at least two shared tables for information, payments or supplies. For 30 vendors, prepare about 32 to 35 tables, depending on stall layouts and product size.
How many drinks should I buy for a city flea market?: Allow two to three drinks per visitor for the first hour, then about one drink per additional hour. For 100 visitors staying two hours, plan for roughly 300 drinks and adjust for weather and food service.
When should I arrange tents and market stalls?: Confirm availability at least two to four weeks before the market, especially for a busy city date. Inspect tents, stalls, tables and chairs the day before setup so missing or damaged items can still be replaced.
How many payment terminals and chargers are needed?: Provide at least one payment terminal for each busy payment point, plus one spare terminal or charging option for the event team. Fully charge terminals and phones the night before and bring power banks or phone chargers on the day.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.