What to buy for a Christmas market trip

A Christmas market trip needs more than tickets and a meeting point. You will be outside for several hours, often moving between stalls, transport and crowded streets, so food, drinks, warm layers and charged phones make a real difference. This shopping list covers what to buy or bring for the group, including lunch supplies, reusable tableware, route materials and basic safety equipment. Plan quantities from the final participant list, not from the number originally invited.

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What to bring

Grouped the way you'd shop for it, with quantities.

Travel supplies

Printed route mapsqty 4
Printed participant listsqty 4
Printed ticketsqty 35
Name badgesqty 35
Badge lanyardsqty 35
Clipboardsqty 3
Ballpoint pensqty 12
Power banksqty 4
Charging cablesqty 6
Reflective vestsqty 4
Umbrellasqty 4
Blanketsqty 6

Catering

Coolersqty 3
Thermos flasksqty 4
Reusable drinking cupsqty 40
Reusable coffee cupsqty 40
Reusable platesqty 40
Reusable cutleryqty 40
Napkin holdersqty 4
Food containersqty 6
Insulated bagsqty 4
Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 bag
- Semi-skimmed milk - 4 liter
- Oat milk - 2 liter
- Cocoa Powder - 1 canister
- Chocolate milk - 4 liters
- Spa Blue - 48 bottles
- Spa Rood - 24 small bottles
- Cola - 12 cans
- Coke Zero - 12 cans
- Apple juice - 3 liters
- Orange juice - 3 liters
- Sandwich bread - 6 loaves
- White rolls - 40 pieces
- Whole wheat rolls - 20 pieces
- Butter - 500 grams
- Young matured cheese - 2 kilograms
- Back ham - 1,5 kilogram
- Hummus - 1 kilogram
- Iceberg lettuce - 3 heads
- Cucumber - 6 pieces
- Tomatoes - 2 kilograms
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Salted pretzels - 3 bags
- Muesli bars - 40 pieces
- Apples - 40 pieces
- Mandarins - 40 pieces
- Christmas cookies - 4 packs
- Gingerbread nuts - 2 kilogram
- Milk chocolate - 40 bars
- Paper towels - 4 rolls
- Wet wipes - 4 packs
- Hand soap - 2 bottles
- Trash bags - 2 rolls
- Toilet paper - 12 rolls

Safety

First aid kit
Flashlightsqty 4
Whistlesqty 4

Cleaning

Hand sanitizer holdersqty 4
Waste binsqty 4

Tips

Pack one lunch portion and at least one drink per person, then add a small reserve for late arrivals or spills. Use food containers and insulated bags so packed lunches remain easy to carry during the route.
Bring two to three drinks per person for the first hour if you will not pass a shop immediately. Chill what can be chilled in coolers, and fill thermos flasks with hot drinks before departure.
Prepare one printed route map, participant list and ticket set for the organiser, plus spare copies for the group. Pack ballpoint pens and clipboards so attendance and last-minute notes do not depend on a phone.
Charge every phone and power bank the evening before, and pack the correct charging cables. One power bank per two participants is a practical minimum for a full day of navigation and coordination.
Pack umbrellas, blankets and reflective vests according to the forecast and departure time, not just the destination. Keep the first aid kit, flashlights and whistles together so they can be reached without unpacking the whole bag.

Frequently asked questions

How much food do I need for a Christmas market trip?: Plan one lunch package per participant, including anyone with a dietary requirement, and add two spare portions for a larger group. Pack each portion in a food container and keep chilled items in insulated bags or coolers.
How many drinks should I bring for a Christmas market trip?: Allow two to three drinks per person for the first hour, then add more if the route has no reliable shops or cafés. Use reusable drinking cups and carry hot drinks in thermos flasks.
What should I pack for a Christmas market trip in cold weather?: Bring one umbrella per two people, a blanket for every two to four people waiting at the departure point, and reflective vests for organisers or anyone guiding the group after dark. Check the forecast again on the morning of departure.
How many printed tickets and route maps do I need?: Print one ticket for every participant who needs admission, plus two spare copies if changes are possible. Carry at least one route map and one participant list for the organiser, with extra copies for larger groups or separate subgroups.

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