What you need for a Christmas market with ice skating

A Christmas market with ice skating needs more than festive food and drinks. Plan supplies for the stalls, hot service, refrigeration, skating safety and the practical flow around the rink. Buy non-perishable items first, then collect fresh produce and chill drinks on the day before or morning of the event. Check skate sizes, helmets and protective gear before guests arrive, and keep spare power strips and extension cords available for the coffee machines, kettles and warmers.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 10
Party tentsqty 4
Foldable tablesqty 12
Beer tablesqty 6
Folding chairsqty 60
Bar stoolsqty 12
Shoe benchesqty 8
Skate racksqty 6
Clothes racksqty 4
Bollardsqty 12
Cash register tablesqty 2

Sports equipment

Ice skatingqty 100
Skating aidsqty 8
Helmetsqty 30
Wrist guardsqty 20
Knee padsqty 20
Conesqty 20
Skating matsqty 12
Ice rink barriersqty 24

Equipment

Ice rink
Refrigeratorsqty 2
Coolersqty 4
Food warmersqty 4
Soup kettlesqty 2
Coffee machinesqty 2
Kettlesqty 3
Speakersqty 2
Microphone
Power stripsqty 8
Extension cordsqty 10
Cable reelsqty 4
Card machinesqty 2
Cash register
Cash box

Lighting

String lightsqty 12
LED lampsqty 12
Work lightsqty 4
Cable traysqty 10

Decorations

Christmas treesqty 4
Christmas baublesqty 80
Christmas garlandsqty 20
Christmas wreathsqty 6
Poinsettiasqty 12
Menu boardsqty 8
Price tagsqty 40
Directional signsqty 12
Ice rink rules signsqty 4

Tableware

Coffee cupsqty 80
Tea glassesqty 80
Mulled Wine Cupsqty 120
Soft drink glassesqty 100
Soup bowlsqty 100
Platesqty 150
Cutlery setsqty 150
Serving spoonsqty 8
Soup ladlesqty 100
Pliersqty 8
Serving traysqty 8

Kitchen

Cutting boardsqty 6
Chef's knifeqty 6
Mixing bowlsqty 6
Pansqty 4
Ladlesqty 6
Measuring cupsqty 3
Thermos flasksqty 8
Water jugsqty 6
Aluminum foilqty 4
Cling filmqty 4
Labelsqty 2

Cleaning

Waste binsqty 10
Hand broomsqty 4
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 4
Cleaning clothsqty 24
Trash bagsqty 150
Toilet paperqty 24
Hand soap dispensersqty 4
Hand sanitizerqty 6
Washing-up tubsqty 3

Safety

First aid kitsqty 2
Safety vestsqty 12
Flashlightsqty 6
Fire extinguishersqty 4
Warning signsqty 8

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 3 boxes
- Herbal tea - 2 boxes
- Hot chocolate powder - 3 kilos
- Mulled wine - 24 bottles
- Non-alcoholic mulled wine - 8 bottles
- Apple juice - 12 liters
- Orange juice - 10 liters
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Milk - 12 liters
- Oat milk - 6 liters
- Whipped cream - 12 cans
- Sugar - 3 kilos
- Sweeteners - 2 boxes
- Honey - 3 jars
- Cinnamon sticks - 3 bags
- Star anise - 2 bags
- Oranges - 20 pieces
- Lemons - 12 pieces
- Vegetable broth - 30 liter
- Tomato soup - 20 liters
- Onions - 4 kilos
- Leeks - 3 kilos
- Carrots - 4 kilos
- Celery - 2 kilo
- Potatoes - 5 kilos
- Diced tomatoes - 12 cans
- Chickpeas - 8 cans
- Cooking cream - 6 liters
- Salt - 1 kilo
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Italian herbs - 3 jars
- Baguettes - 30 pieces
- Unsalted butter - 2 kilos
- Herb butter - 20 tubs
- Young cheese - 3 kilos
- Brie - 2 kilos
- Hummus - 2 kilos
- Boiled ham - 2 kilos
- Salami - 2 kilo
- Cucumber - 12 pieces
- Cherry tomatoes - 4 kilos
- Grapes - 4 kilos
- Mandarins - 8 kilos
- Apples - 8 kilos
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Bar snacks - 6 kilos
- Pretzels - 8 bags
- Gingerbread - 8 packs
- Spiced biscuits - 10 packs
- Christmas cookies - 8 packs
- Marshmallows - 6 bags
- Chocolate chips - 3 kilos
- Waffle mix - 10 kilo
- Eggs - 10 dozen
- Flour - 8 kilos
- Baking powder - 6 sachets
- Vanilla sugar - 12 bags
- Powdered sugar - 3 kilos
- Caramel sauce - 4 bottles
- Chocolate sauce - 4 bottles
- Strawberry jam - 3 jars
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Mustard - 4 jars
- Napkins - 20 packs
- Paper straws - 500 pieces
- Wooden stirrers - 500 pieces
- Baking paper - 6 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Paper towels - 12 rolls
- Dish soap - 4 bottles
- Dishwasher tablets - 1 box
- Cleaning spray - 4 bottles
- Disinfectant wipes - 8 packs
- Trash bags - 150 pieces
- Toilet paper - 24 rolls
- Hand soap - 6 bottles

Tips

Plan two to three drinks per person for the first hour, then add one drink per person for each additional hour. Chill the first batch in refrigerators or coolers before opening.
For hot food and drinks, allow at least one food warmer or soup kettle per hot item, plus one coffee machine or kettle for every 30 to 40 guests who may be served at once.
Prepare skating safety gear by size: count skates, helmets, wrist guards and knee pads separately, and keep at least 10% more protective items than your expected peak skating group.
Bring one clearly marked serving utensil and container for each food stall, including separate equipment for special dietary requirements collected during registration.
Check the power supply before shopping for electrical equipment. Use extension cords and power strips only where the available supply can handle the combined load of refrigerators, warmers, coffee machines and speakers.

Frequently asked questions

How much food and drink do I need for a Christmas market?: For drinks, plan two to three servings per person in the first hour and one more per person for every additional hour. For food, prepare at least one portion per guest, plus 10% extra for late arrivals and larger appetites.
How many skates and helmets do I need for an ice skating market?: Start with one skate pair and one helmet for each person expected to skate at the same time, covering the required sizes. Add about 10% spare helmets and protective items, because guests may need a different size or equipment may be unavailable during the event.
When should I buy supplies for a Christmas market?: Buy non-perishable supplies and disposable serving items 3 to 7 days ahead. Collect fresh produce 1 day before or on the event day, and chill drinks at least 12 hours before opening if storage space allows.
What equipment do I need to power food stalls and skating equipment?: Confirm the available power supply before connecting refrigerators, food warmers, soup kettles, coffee machines, kettles and speakers. Have extension cords and power strips ready, and test every connection at least 1 day before the market.

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